Academic Program Coordinator

Academic Coordinator Collegiate Programs Location: Hybrid; Remote work and in-person during delivery at 570 Lexington Avenue, New York, NY 10022 Position: Academic Coordinator, Collegiate Programs Department: Pre-College and Collegiate Division (PCD) Location: New York Reports to: Global Academic Director, Collegiate Programs Classification: Permanent, Full Time Start Date: Immediate Hours: Approximately 40 hours per week during business hours 9am – 5pm, Monday – Friday; some evening and weekend work required; additional hours may be pre-approved by the Global Academic Director during periods of high delivery demands. Salary: $23 / hr. Summary of Position Edconic is seeking an organized, proactive, and academically minded Academic Coordinator to support the development and delivery of Edconic’s short-term undergraduate programs on the Collegiate team. The ideal candidate will combine strong academic administration skills with excellent attention to detail, a student-focused approach, and an enthusiasm for experiential and industry-led education. Working across an exciting portfolio that includes Vogue College of Fashion, Sotheby's Institute of Art, The School of the New York Times, and Manchester City Sports Business School, the Academic Coordinator will work closely with the Global Academic Director to deliver an outstanding academic experience for students, Course Instructors, and industry contributors in New York City. About the Candidate The ideal candidate will be comfortable working across multiple programs, timelines, academic partners, and stakeholders, helping to ensure that courses are academically robust, well organized, and delivered to a consistently high standard. You will have the ability to manage competing priorities, communicate confidently with Course Instructors and external partners, and take ownership of projects from planning through delivery. The successful candidate will ideally have experience in higher education, international education, study abroad, academic Program administration, or a related field, with an understanding of undergraduate students and the requirements of short-term, credit-bearing programs. Experience working with professors or teaching staff, developing academic materials, coordinating guest speakers or experiential learning, and supporting student-facing Program delivery is highly valued. Above all, we are looking for someone who is collaborative and passionate about creating exceptional educational experiences. This is an opportunity to work at the intersection of academia and industry, supporting programs delivered in partnership with leading global brands and institutions. This position is a hybrid role, with remote work allowed during the pre-program development stage. Full in-person work is required during program delivery.

Key Responsibilities

• Support academic program development and delivery across Edconic's undergraduate portfolio, including Vogue College of Fashion, Sotheby’s Institute of Art, The School of the New York Times, and Manchester City Sports Business School, working closely with the Global Academic Director.
• Coordinate course administration, including syllabi, schedules, teaching materials, assessments, course documentation, and learning management systems.
• Support instructor recruitment, onboarding, and communication, ensuring instructors have the information and resources needed for successful delivery.
• Coordinate guest speakers, industry contributors, site visits, and experiential learning, working with internal teams and external partners.
• Maintain Program timelines and academic deliverables, proactively tracking deadlines and identifying potential issues or gaps.
• Support student-facing academic delivery in New York City, including orientation, academic communications, attendance, assessments, and day-to-day student needs.
• Liaise with academic and industry partners, ensuring consistent communication and smooth coordination across Programs.
• Assist with quality assurance and academic standards, including course documentation, assessment processes, instructor feedback, and Program evaluation.
• Support Program improvement, gathering feedback and identifying opportunities to enhance the student and teaching staff experience.
• Provide on-site academic and operational support during Program delivery, helping ensure courses run smoothly and to a consistently high standard.

Qualifications:

• Experience in higher education, international education, study abroad, or academic program administration.
• Strong academic administration, organization, and attention to detail, with the ability to manage multiple programs, deadlines, and priorities.
• Experience supporting the development and delivery of undergraduate or credit-bearing programs.
• Strong communication and stakeholder management skills, with confidence working with teaching staff, students, academic partners, and external contributors.
• Ability to take ownership of projects, proactively solve problems, and work effectively in a fast-paced, collaborative environment.
• Student-focused approach and commitment to delivering high-quality, engaging educational experiences.
• Experience supporting teaching staff, academic materials, guest speakers, site visits, or experiential learning.
• Proficiency with digital and administrative systems, including Microsoft Office/Google Workspace and learning management systems (Canvas).
• Interest in experiential and industry-led education and the intersection of academia with culture, creativity, business, sport, media, and technology.
• Ability to work fully in person in New York City during Program delivery periods.
• Must be legally authorized to work in the US.

Language Skills

• Excellent verbal and written communication skills
• Excellent command of the English language

Physical Demands The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to hear, understand, and distinguish between speech and/or other sounds.

Work Environment The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA,

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reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Basic office environment
• Hybrid
• Remote work

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. Edconic reserves the right to modify this job description in its sole discretion. Edconic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.