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Added 2 mins ago
VH
Nursing Assistant (Community Living Center)
Veterans Health Administration
Asheville, NC
- $38,985 to $63,651 USD / year
Added 2 mins ago
OO
Auditor (Regional Data Officer)
Office of Inspector General
Atlanta, GA · San Francisco, CA · Jacksonville, FL · Sacramento, CA · San Diego, CA · Miami, FL · Seattle, WA · Tallahassee, FL · Monterey Park, CA · Birmingham, AL · Raleigh, NC · Columbia, SC · Albany, NY · Trenton, NJ · New York, NY
- $125,776 to $197,200 USD / year
…the substantive nature and interrelationships of the audit process, data, data analytical tools/applications, audit programs, planning processes, forecasting methodologies, and management…
Added 2 mins ago
VH
Registered Nurse - Assistant Manager (Mental Health)
Veterans Health Administration
East Orange, NJ
- $99,128 to $166,495 USD / year
The Registered Nurse (RN) - Assistant Nurse Manager (ANM) partners with the Nurse Manager to provide leadership and operational oversight for the 24/7 operations of the unit, promoting…
Added 2 mins ago
HA
MEDICAL ADMINISTRATIVE ASSISTANT
Headquarters, Air Force Reserve Command
Keesler AFB, MS
- $50,460 to $65,599 USD / year
…administration management expertise to the Aerospace Medicine Enterprise Manager. Provides technical training to reserve personnel in the accomplishment of tasks set forth…
Added 2 mins ago
VH
Licensed Vocational Nurse (Community Living Center)
Veterans Health Administration
Menlo Park, CA
- $58,187 to $103,184 USD / year
Added 2 mins ago
OA
Human Resources Specialist
Other Agencies and Independent Organizations
Charleston, SC
- $147,945 to $192,331 USD / year
…principal operational liaison for TS with Department HR policy, operations, analytics,…
Added 2 mins ago
VH
Materials Handler Supervisor
Veterans Health Administration
Northport, NY
- $37 to $44 USD / hour
Added 2 mins ago
CA
Supervisory Budget Analyst
Customs and Border Protection
Aliso Viejo, CA · Washington, DC · Indianapolis, IN
- $125,776 to $163,514 USD / year
…overseeing the planning, construction, maintenance, repairs, operations, and sustainment of OFAM's facilities pertaining to the Office of Air and Marine, the United States Border Patrol,…
Added 2 mins ago
NP
Park Ranger (Interpretation)
National Park Service
Scranton, PA
- $50,460 to $80,243 USD / year
Trains staff and volunteers in interpretive principles and park operations to ensure a cohesive and knowledgeable team.
Added 2 mins ago
VH
Registered Nurse - Vascular Access (Intermittent)
Veterans Health Administration
Portland, OR
- $96,237 to $161,801 USD / year
Evaluates practice in an ongoing process, based on best evidence.
Added 2 mins ago
OO
GLOBAL FORCE MANAGEMENT (GFM) ANALYST (AIR FORCE)
Organization of the Joint Chiefs of Staff
Naval Base, Norfolk, VA
- $90,838 to $118,092 USD / year
Performing military operational planning, execution and force deployment operations processes for force deployment execution;
Added 2 mins ago
VH
Dental Assistant
Veterans Health Administration
Syracuse, NY
- $45,409 to $59,031 USD / year
Added 2 mins ago
OA
Budget Officer
Other Agencies and Independent Organizations
Washington, DC
- $169,279 to $197,200 USD / year
Experience keeping operations running effectively while adapting to changing priorities and deadlines.
Added 2 mins ago
NP
Maintenance Mechanic Leader
National Park Service
Grand Lake, CO
- $35 to $41 USD / hour
…craftsman in the maintenance, preservation, and construction operations of the park including historic structures, buildings and other park facilities and physical…
Added 5 mins ago
VH
Health System Specialist
Veterans Health Administration
Fayetteville, NC
- $77,983 to $121,511 USD / year
This position reports to the Ambulatory Care Operations Director (ACOD) I Group Practice Manager (GPM). The primary purpose of the position is to provide assistance and support to the…
Added 5 mins ago
IR
Supervisory Management and Program Analyst
Internal Revenue Service
Atlanta, GA · Washington, DC · Ogden, UT · New Carrollton, MD · Town and Country, MO
- $106,437 to $158,322 USD / year
Conducts complex analytical and evaluative studies of programs and initiatives affecting Taxpayer Services operations. Applies qualitative and quantitative methods to assess program…
Added 5 mins ago
FE
Emergency Management Specialist
Federal Emergency Management Agency
Washington, DC
- $102,415 to $133,142 USD / year
This position is located within the Office of Response and Recovery, Disaster Program and Operations division in Washington, DC. The ideal candidate for this position is detail-oriented,…
Added 5 mins ago
VH
Clinical Laboratory Scientist (Generalist)
Veterans Health Administration
Northport, NY
- $72,849 to $140,165 USD / year
4. Carries out the day-to-day operations in the assigned Department within the Pathology & Laboratory Medicine Service.
Added 5 mins ago
VH
Escort
Veterans Health Administration
East Orange, NJ · Lyons, NJ
- $20 to $24 USD / hour
Added 5 mins ago
FS
Consumer Safety Inspector
Food Safety and Inspection Service
Jackson, WY · Lonetree, WY · Buffalo, WY · Riverton, WY
- $40,736 to $80,243 USD / year
…and adulteration of product. | Review records, observe plant operations and conduct hands-on verification to ensure compliance with regulatory requirements and prepare detailed…
Added 5 mins ago
FS
Consumer Safety Inspector
Food Safety and Inspection Service
Madras, OR · Sandy, OR
- $40,736 to $80,243 USD / year
…and adulteration of product. | Review records, observe plant operations and conduct hands-on verification to ensure compliance with regulatory requirements and prepare detailed…
Added 5 mins ago
VH
Pharmacy Technician- Oncology
Veterans Health Administration
Mather AFB, CA
- $74,085 to $96,306 USD / year
Added 5 mins ago
FL
Lead Facilities Operations Specialist
Federal Law Enforcement Training Centers
North Charleston, SC
- $106,437 to $138,370 USD / year
Serving as a Lead Facilities Operations Specialist GS-1640-13 makes you a valuable member of the Federal Law Enforcement Training Centers (FLETC) team and mission. This position is located…
Added 5 mins ago
VH
Registered Nurse
Veterans Health Administration
Goldsboro, NC
- $87,200 to $145,373 USD / year
The Patient Aligned Care Team (PACT) Nurse Care Manager (NCM) is a member of the PACT Team let (Primary Care Provider, Nurse Care Manager, Licensed Practical Nurse, Health Technician, and…
Added 5 mins ago
VH
Physician (Dermatology)
Veterans Health Administration
Atlanta, GA
- $124,308 to $400,000 USD / year
Performs MOHS surgery, oversees operations of the MOHS laboratary and laboratory staff to ensure all policies and procedures are appropriate.

Calvin University

Event Planner

United States

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Job details

Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

SUMMARY The Conferences & Events department exists to execute conferences and events successfully on behalf of Calvin event hosts and external clients, providing the resources, partnerships, and support needed to achieve their event goals. The department also contributes to the effective utilization of university facilities and supports the university's revenue-generating initiatives. Event Planners serve as a primary resource for Calvin event hosts and external clients, partnering with them from initial planning through event execution and post-event evaluation. This position coordinates campus resources, facilities, services, and logistics to deliver successful events that support client objectives and the mission of the university. Event Planners work collaboratively with campus partners, service providers, and student employees to deliver exceptional customer service and hospitality. Through strong project management, communication, and attention to detail, this position ensures events are executed professionally and efficiently while exceeding client expectations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned. Event Planning and Client Management

Serve as the primary point of contact for assigned Calvin event hosts and external clients, guiding event planning, execution, and evaluation while identifying event objectives, requirements, timelines, and resource needs.
Communicate event requirements to campus service partners (Facilities, Campus Safety, Information Technology, and Food Service) to ensure appropriate support and staffing.
Build positive relationships with event hosts and clients through exceptional customer service and hospitality.
Be knowledgeable about university, federal, state, and local policies that may impact events (for example, fire safety, egress, crowd management, etc.)
Gather client and participant feedback to support future planning and continuous improvement.

Event Logistics and Operations

Coordinate facilities, lodging (summer only), catering, transportation, audiovisual services, technology support, room setups, and other event resources.
Create and maintain event documentation, including contracts, reservation summaries, floor plans, schedules, and service requests.
Maintain event and reservation records using the university's event management software to support communication and maximize facility utilization.
Process invoices and maintain accurate billing records.

Conference and On-Site Event Management

Serve as an on-site event representative, house manager, stage manager, host, hospitality liaison, or other operational lead as needed.
Oversee event execution, resolving operational issues to ensure a safe and successful experience.
Coordinate and supervise service providers, student employees, volunteers, and support staff during events.
Work occasional evenings, weekends, and extended hours as required by event schedules.

Project Management and Event Development

Contribute to planning teams for complex conferences and events by providing operational expertise and creative solutions.
Coordinate specialized event services, including audiovisual production, print services, registration systems, entertainment, and event technology platforms.
Prepare and manage event communications and collateral, including invitations, programs, signage, name badges, registration materials, and digital resources.
Lead planning meetings, event briefings, and post-event reviews to evaluate outcomes and identify improvements.

Financial Management

Prepare and manage event budgets as needed.
Advise Calvin event hosts and external clients on services and expenditures while balancing event goals and budget constraints.
Procure goods and services and negotiate with vendors to maximize quality and cost-effectiveness.
Support departmental goals related to revenue generation, client retention, and facility utilization.

Student Employee Leadership

Provide coaching, direction, feedback, and training to student employees to ensure high-quality event support and professional development.

Miscellaneous

Provide oversight for university box office and ticketing. All Event Planners are responsible for assisting with selling and communicating about tickets. Some Event Planners serve as box office managers and are responsible for all aspects of ticketing (create events in the box office software, determine fees, respond to questions, manage reports, financial reconciliation, etc.)
Assist with management of reservations for academic courses and end of semester exams,

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. The requirements below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE REQUIREMENTS Bachelor's degree from a four-year college or university. At least three years of experience in event planning, conference services, hospitality, project management, customer service, or a related field. Strong organizational, project management, customer service, and communication skills. Proficiency with computer applications and the ability to learn and utilize event management software is essential. Experience coordinating events, facilities, or staff is preferred.

COMPLEXITY The position requires managing multiple projects and competing priorities while maintaining attention to detail. Responsibilities involve analyzing information, solving problems, and adapting to changing circumstances within established policies and procedures.

COMMUNICATION SKILLS

Exceptional interpersonal, written, and verbal communication skills are required. The Event Planner regularly communicates with clients, event hosts, university leadership, faculty, staff, students, vendors, and service providers to coordinate resources, facilitate planning, resolve concerns, and represent the university professionally. The position requires diplomacy, discretion, and the ability to communicate effectively in fast-paced environments while handling confidential information.

ACCOUNTABILITY The position is responsible for managing event details, coordinating resources, and making recommendations that impact client satisfaction, event outcomes, operational efficiency, and departmental performance. Authority is exercised within established policies and approved budgets.

DECISION MAKING/JUDGMENT

The position requires independent judgment in prioritizing work, allocating resources, and resolving event-related issues. Initiative, sound decision-making, and strong problem-solving skills are essential.

WORKING RELATIONSHIPS

The Event Planner collaborates with Calvin event hosts, external clients, campus departments, vendors, students, volunteers, and service providers to support successful events and advance the mission of the university.

OTHER SKILLS AND ABILITIES

Commitment to Calvin University's mission and the ability to serve as a positive representative of the institution.
Strong customer service and hospitality mindset with a commitment to exceeding client expectations.
Excellent organizational, project management, and multitasking skills.
Ability to work independently and collaboratively while maintaining accountability to team goals and departmental standards.
Creative problem-solving skills and strong attention to detail.
Ability to remain calm, adaptable, and effective in changing or high-pressure situations.
Positive, cooperative, service-oriented attitude.
Flexibility to work evenings and weekends as required by event schedules.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those required to perform the essential functions of this position. Work is performed in office and event environments and may require extended periods of standing, walking, and active event support. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands include:

Lifting and carrying materials weighing 5-20 pounds or more.
Moving and setting up event materials and equipment.
Pushing and pulling carts and equipment.
Climbing ladders and similar equipment as needed.
Driving an automobile, van, or truck on public roadways.

Visual demands include:

Proofreading and reviewing documents for accuracy.
Frequent use of computers and event management software.
Entering and retrieving data using a keyboard.

FAITH and EDUCATIONAL COMMITMENT

Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
A commitment to the Christian faith and to the integration of faith, learning, and student development.

DIVERSITY COMMITMENT

Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

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