Jobs in the United States

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Added 4 mins ago
Regional Manager, Clinic Operations, Pediatric Specialty, Ryan Park
Inova
Fairfax, VA
The Regional Manager, Clinic Operations leads large-scale or complex outpatient and community clinic operations, integrating patient care principles with consistent operational standards,…
Added 4 mins ago
Regional Manager, Clinic Operations, Pediatric Specialty, Willow Oaks
Inova
Fairfax, VA
The Regional Manager, Clinic Operations leads large-scale or complex outpatient and community clinic operations, integrating patient care principles with consistent operational standards,…
Added 7 mins ago
Assistant Store Manager
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The typical day is….atypical. You might be monitoring team sales targets and metrics, overseeing the development of clientele relationships, setting clear goals and expectations and holding…
Added 7 mins ago
Skilled Maintainer (37.5 Hour)
State of Connecticut
Southbury, CT
Professional growth and paid professional development opportunities.
Added 7 mins ago
SO
Licensed Practical Nurse (Part-Time)
State of Connecticut
Newington, CT
- Part-time
Professional growth and paid professional development opportunities.
Added 14 mins ago
SU
Senior EHS Coordinator
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- $73,200 USD / year
…Whether we are building schools to provide inspiring spaces for learning, roads to connect communities or hospitals to care for patients, it all contributes to our purpose – we build for a…
Added 14 mins ago
RW
Retail Supervisor
Red White and Blue Thrift
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- $17 to $19 USD / hour
Physical Strength: Must have the ability to occasionally lift and carry up to 25 lbs, frequently exert up to 25 lbs
Added 14 mins ago
RW
Retail Supervisor
Red White and Blue Thrift
Jacksonville, FL
- $16.5 to $18.5 USD / hour
Physical Strength: Must have the ability to occasionally lift and carry up to 25 lbs, frequently exert up to 25 lbs
Added 14 mins ago
RW
Retail Supervisor
Red White and Blue Thrift
Jacksonville, FL
- $16.5 to $18.5 USD / hour
Physical Strength: Must have the ability to occasionally lift and carry up to 25 lbs, frequently exert up to 25 lbs
Added 14 mins ago
RW
Retail Supervisor
Red White and Blue Thrift
Manassas, VA
- $17 to $19 USD / hour
Physical Strength: Must have the ability to occasionally lift and carry up to 25 lbs, frequently exert up to 25 lbs
Added 15 mins ago
Showroom Manager - Ross Park
Purple Innovation LLC
Pittsburgh, PA
As a Showroom Manager, you’ll be the driving force behind sales success, meeting KPIs, and ensuring store performance through effective sales strategies and team leadership. This role…
Added 16 mins ago
Director of Nursing Programs
University of Arkansas Pulaski Technical College
United States
Added 18 mins ago
Sales Manager
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…bring your true self to work and support your career through learning and development, health and wellness programs, and travel discounts. You Belong. We Care. Shine…
Added 19 mins ago
PUBLIC HEALTH SERVICES MANAGER B-SES - 64043357
State of Florida
TAVERNIER, FL
Working Title: PUBLIC HEALTH SERVICES MANAGER B-SES - 64043357
Added 24 mins ago
Sr Mgr, Solutions Architecture, Sr Mgr, Solutions Architecture, Compute AI Services
Amazon Development Center U.S., Inc.
Santa Clara, CA
…customers achieve meaningful outcomes? We are looking for a Senior Manager of Solutions Architecture to lead a team of Solutions Architects at Amazon Web Services (AWS). In this role, you…
Added 33 mins ago
Strategic Client Success Manager
Leap Event Technology
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The Strategic Client Success Manager (SCSM) is responsible for providing superior support to Leap's Strategic and highest-valued clients. They are accountable for deeply understanding their…
Added 49 mins ago
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Sales Floor Supervisor - Governors Sq
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- $22 to $27.5 USD / hour
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Added 51 mins ago
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Estimator
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- $150,000 USD / year
…range of building envelope work and ship proposals without a learning curve. The company is family-owned and completes about 90% of its work with its own crews and labor partners. Its…
Added 52 mins ago
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Regional Sales Manager – Remote
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- $100,000 USD / year
Travel throughout the territory approximately four days per week for customer meetings, site visits, presentations, and relationship development · Ability and willingness to travel throughout Northern California approximately four days per week
Added 56 mins ago
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Part-Time Line Cook
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- Part-time
The SoLa Foundation is committed to ending intergenerational poverty by creating access to education, workforce development, and entrepreneurship opportunities for underinvested communities.
Added 57 mins ago
Safety Supervisor
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…site personnel on safe operating behaviors and the design, development and implementation of safety and risk control programs. This position will need to ensure that DSV’s Safety Programs…
Added 59 mins ago
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Assist the Store Manager and Supervisor in the operation of the retail store.
Added 1 hour ago
Dallas College Construction Hiring Event
MasTec Utility Services
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…keep communities connected. If you enjoy working outdoors, learning hands-on skills, and being part of a team, this is a great opportunity to begin a stable, well-paid career right after…
Added 1 hour ago
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Assistant Manager Corona
Hand & Stone - 1312 E Ontario Ave - Corona, CA
Corona, CA
- $19 to $24 USD / hour
Hand and Stone Massage and Facial Spa is currently seeking a sales focused Assistant Spa Manager to help us drive our spa operations! The position of Assistant Spa Manager is designed for…
Added 1 hour ago
Sr. Manager, Communications (HR)
Thermo Fisher Scientific Inc.
Waltham, MA
Join Thermo Fisher Scientific as a Senior Manager, Communications, serving as a strategic communications partner and trusted advisor to leaders across our global HR function. Reporting to…

Calvin University

Event Planner

United States

Apply on calvin.wd5.myworkdayjobs.com About employer

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Job details

Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

SUMMARY The Conferences & Events department exists to execute conferences and events successfully on behalf of Calvin event hosts and external clients, providing the resources, partnerships, and support needed to achieve their event goals. The department also contributes to the effective utilization of university facilities and supports the university's revenue-generating initiatives. Event Planners serve as a primary resource for Calvin event hosts and external clients, partnering with them from initial planning through event execution and post-event evaluation. This position coordinates campus resources, facilities, services, and logistics to deliver successful events that support client objectives and the mission of the university. Event Planners work collaboratively with campus partners, service providers, and student employees to deliver exceptional customer service and hospitality. Through strong project management, communication, and attention to detail, this position ensures events are executed professionally and efficiently while exceeding client expectations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned. Event Planning and Client Management

Serve as the primary point of contact for assigned Calvin event hosts and external clients, guiding event planning, execution, and evaluation while identifying event objectives, requirements, timelines, and resource needs.
Communicate event requirements to campus service partners (Facilities, Campus Safety, Information Technology, and Food Service) to ensure appropriate support and staffing.
Build positive relationships with event hosts and clients through exceptional customer service and hospitality.
Be knowledgeable about university, federal, state, and local policies that may impact events (for example, fire safety, egress, crowd management, etc.)
Gather client and participant feedback to support future planning and continuous improvement.

Event Logistics and Operations

Coordinate facilities, lodging (summer only), catering, transportation, audiovisual services, technology support, room setups, and other event resources.
Create and maintain event documentation, including contracts, reservation summaries, floor plans, schedules, and service requests.
Maintain event and reservation records using the university's event management software to support communication and maximize facility utilization.
Process invoices and maintain accurate billing records.

Conference and On-Site Event Management

Serve as an on-site event representative, house manager, stage manager, host, hospitality liaison, or other operational lead as needed.
Oversee event execution, resolving operational issues to ensure a safe and successful experience.
Coordinate and supervise service providers, student employees, volunteers, and support staff during events.
Work occasional evenings, weekends, and extended hours as required by event schedules.

Project Management and Event Development

Contribute to planning teams for complex conferences and events by providing operational expertise and creative solutions.
Coordinate specialized event services, including audiovisual production, print services, registration systems, entertainment, and event technology platforms.
Prepare and manage event communications and collateral, including invitations, programs, signage, name badges, registration materials, and digital resources.
Lead planning meetings, event briefings, and post-event reviews to evaluate outcomes and identify improvements.

Financial Management

Prepare and manage event budgets as needed.
Advise Calvin event hosts and external clients on services and expenditures while balancing event goals and budget constraints.
Procure goods and services and negotiate with vendors to maximize quality and cost-effectiveness.
Support departmental goals related to revenue generation, client retention, and facility utilization.

Student Employee Leadership

Provide coaching, direction, feedback, and training to student employees to ensure high-quality event support and professional development.

Miscellaneous

Provide oversight for university box office and ticketing. All Event Planners are responsible for assisting with selling and communicating about tickets. Some Event Planners serve as box office managers and are responsible for all aspects of ticketing (create events in the box office software, determine fees, respond to questions, manage reports, financial reconciliation, etc.)
Assist with management of reservations for academic courses and end of semester exams,

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. The requirements below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE REQUIREMENTS Bachelor's degree from a four-year college or university. At least three years of experience in event planning, conference services, hospitality, project management, customer service, or a related field. Strong organizational, project management, customer service, and communication skills. Proficiency with computer applications and the ability to learn and utilize event management software is essential. Experience coordinating events, facilities, or staff is preferred.

COMPLEXITY The position requires managing multiple projects and competing priorities while maintaining attention to detail. Responsibilities involve analyzing information, solving problems, and adapting to changing circumstances within established policies and procedures.

COMMUNICATION SKILLS

Exceptional interpersonal, written, and verbal communication skills are required. The Event Planner regularly communicates with clients, event hosts, university leadership, faculty, staff, students, vendors, and service providers to coordinate resources, facilitate planning, resolve concerns, and represent the university professionally. The position requires diplomacy, discretion, and the ability to communicate effectively in fast-paced environments while handling confidential information.

ACCOUNTABILITY The position is responsible for managing event details, coordinating resources, and making recommendations that impact client satisfaction, event outcomes, operational efficiency, and departmental performance. Authority is exercised within established policies and approved budgets.

DECISION MAKING/JUDGMENT

The position requires independent judgment in prioritizing work, allocating resources, and resolving event-related issues. Initiative, sound decision-making, and strong problem-solving skills are essential.

WORKING RELATIONSHIPS

The Event Planner collaborates with Calvin event hosts, external clients, campus departments, vendors, students, volunteers, and service providers to support successful events and advance the mission of the university.

OTHER SKILLS AND ABILITIES

Commitment to Calvin University's mission and the ability to serve as a positive representative of the institution.
Strong customer service and hospitality mindset with a commitment to exceeding client expectations.
Excellent organizational, project management, and multitasking skills.
Ability to work independently and collaboratively while maintaining accountability to team goals and departmental standards.
Creative problem-solving skills and strong attention to detail.
Ability to remain calm, adaptable, and effective in changing or high-pressure situations.
Positive, cooperative, service-oriented attitude.
Flexibility to work evenings and weekends as required by event schedules.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those required to perform the essential functions of this position. Work is performed in office and event environments and may require extended periods of standing, walking, and active event support. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands include:

Lifting and carrying materials weighing 5-20 pounds or more.
Moving and setting up event materials and equipment.
Pushing and pulling carts and equipment.
Climbing ladders and similar equipment as needed.
Driving an automobile, van, or truck on public roadways.

Visual demands include:

Proofreading and reviewing documents for accuracy.
Frequent use of computers and event management software.
Entering and retrieving data using a keyboard.

FAITH and EDUCATIONAL COMMITMENT

Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
A commitment to the Christian faith and to the integration of faith, learning, and student development.

DIVERSITY COMMITMENT

Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

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Jobs in the United States