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Added 1 min ago
L
Full Time - Merchandising Service Associate - Day
Lowes
Ruckersville, VA
- Full-time
…assistance and parental and family-building benefits. Plus, we offer learning and development opportunities to help our associates grow…
Added 1 min ago
Branch Manager - Clay/Duval and St. Johns, Jacksonville, FL
JPMC page
Saint Johns, FL · Jacksonville, FL
Encourage ongoing learning and development within the team to keep skills sharp and stay ahead in the industry.
Added 1 min ago
VC
Technology Audit Manager
Verizon Corp Rsrcs Group LLC
Basking Ridge, NJ · Ashburn, VA · Lake Mary, FL
- $84,000 to $161,000 USD / year
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Added 1 min ago
Junior DS Engineer (Travel)
GD Information Technology, Inc.
Remote, United States
Support the project manager with basic stakeholder communication tasks such as providing updates or clarifying simple project details.
Added 1 min ago
Plant Manager
Idaho Asphalt, Peak Asphalt
Irwindale, CA
…construction industry. We are seeking an experienced Plant Manager for our plant in Irwindale,…
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Talent Management & Organization Development Specialist
TTM Technologies, Inc.
Remote, United States
· Facilitate portions of manager and leadership programs using established content and standards; support virtual and in-person delivery, provide participant feedback to the Learning &…
Added 2 mins ago
L
Merchandising Part Time Days
Lowes
Staten Island, NY
- $17 to $18.4 USD / hour
- Part-time
Communicate project priorities, schedule, and needs with Merchandising Services Team and Manager
Added 2 mins ago
Manufacturing Program Manager III - Etch (E3)
Applied Materials, Inc
Austin, TX
…our team to push the boundaries of what is possible - while learning every day in a supportive leading global company. Visit our Careers website to learn…
Added 2 mins ago
Manager II, Logistics Operations
Applied Materials, Inc
Austin, TX
…our team to push the boundaries of what is possible - while learning every day in a supportive leading global company. Visit our Careers website to learn…
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Data Scientist Senior
Elevance Health
Indianapolis, IN
The Data Scientist Senior is responsible for the development and implementation of predictive modeling algorithms and techniques to solve more complex business problems and optimize member…
Added 3 mins ago
Case Manager
Chicago Public Schools
IL
Attending all ODLSS professional development and meetings targeted at supporting the case manager/local school district representative
Added 3 mins ago
L
Full Time - Merchandising Service Associate - Day
Lowes
Poway, CA
- $16.9 to $17.85 USD / hour
- Full-time
…assistance and parental and family-building benefits. Plus, we offer learning and development opportunities to help our associates grow…
Added 3 mins ago
Incident Manager
Accenture Federal Services
Lorton, VA
The core responsibility of the CTOC Incident Manager is to oversee the Incident Management program, processes, and procedures within the CTOC. This role involves leading and coordinating…
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Clinical Associate
St Jude Medical S C Inc
TX
Career development with an international company where you can grow the career you dream of.
Added 3 mins ago
Clinical Associate
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PA
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Clinical Associate
St Jude Medical S C Inc
LA
Career development with an international company where you can grow the career you dream of.
Added 3 mins ago
Clinical Associate
St Jude Medical S C Inc
LA
Career development with an international company where you can grow the career you dream of.
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Clinical Associate
St Jude Medical S C Inc
FL
Career development with an international company where you can grow the career you dream of.
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Clinical Associate
St Jude Medical S C Inc
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Clinical Associate
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MA
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Added 3 mins ago
PS
Outfitter Development Specialist (Polaris Adventures)
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Plymouth, MN
- $60,000 to $79,000 USD / year
Reporting to the Program Relationship Manager, the Outfitter Development Specialist is a primary resource for Outfitter onboarding, education, engagement, and retention within the Polaris…
Added 3 mins ago
CC
Assistant Store Manager
Community Choice Financial Family of Brands
Goose Creek, SC
- $16 USD / hour
Access to a robust learning management system, full of e-learning modules to help boost your professional and personal development.
Added 3 mins ago
BHA-Criminal Justice Substance Use Treatment Licensing Manager
State of Colorado
Denver, CO
…delivery. The BHA is responsible for behavioral health policy development and effective collaboration with cross-sector partners working in and around the behavioral health system and along…
Added 3 mins ago
Outpatient Rehabilitation Support Manager
Team Member Services
United States
Participates in the development of staff clinical skills and monitors customer and stakeholder satisfaction.

Calvin University

Event Planner

United States

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Job details

Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

SUMMARY The Conferences & Events department exists to execute conferences and events successfully on behalf of Calvin event hosts and external clients, providing the resources, partnerships, and support needed to achieve their event goals. The department also contributes to the effective utilization of university facilities and supports the university's revenue-generating initiatives. Event Planners serve as a primary resource for Calvin event hosts and external clients, partnering with them from initial planning through event execution and post-event evaluation. This position coordinates campus resources, facilities, services, and logistics to deliver successful events that support client objectives and the mission of the university. Event Planners work collaboratively with campus partners, service providers, and student employees to deliver exceptional customer service and hospitality. Through strong project management, communication, and attention to detail, this position ensures events are executed professionally and efficiently while exceeding client expectations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned. Event Planning and Client Management

Serve as the primary point of contact for assigned Calvin event hosts and external clients, guiding event planning, execution, and evaluation while identifying event objectives, requirements, timelines, and resource needs.
Communicate event requirements to campus service partners (Facilities, Campus Safety, Information Technology, and Food Service) to ensure appropriate support and staffing.
Build positive relationships with event hosts and clients through exceptional customer service and hospitality.
Be knowledgeable about university, federal, state, and local policies that may impact events (for example, fire safety, egress, crowd management, etc.)
Gather client and participant feedback to support future planning and continuous improvement.

Event Logistics and Operations

Coordinate facilities, lodging (summer only), catering, transportation, audiovisual services, technology support, room setups, and other event resources.
Create and maintain event documentation, including contracts, reservation summaries, floor plans, schedules, and service requests.
Maintain event and reservation records using the university's event management software to support communication and maximize facility utilization.
Process invoices and maintain accurate billing records.

Conference and On-Site Event Management

Serve as an on-site event representative, house manager, stage manager, host, hospitality liaison, or other operational lead as needed.
Oversee event execution, resolving operational issues to ensure a safe and successful experience.
Coordinate and supervise service providers, student employees, volunteers, and support staff during events.
Work occasional evenings, weekends, and extended hours as required by event schedules.

Project Management and Event Development

Contribute to planning teams for complex conferences and events by providing operational expertise and creative solutions.
Coordinate specialized event services, including audiovisual production, print services, registration systems, entertainment, and event technology platforms.
Prepare and manage event communications and collateral, including invitations, programs, signage, name badges, registration materials, and digital resources.
Lead planning meetings, event briefings, and post-event reviews to evaluate outcomes and identify improvements.

Financial Management

Prepare and manage event budgets as needed.
Advise Calvin event hosts and external clients on services and expenditures while balancing event goals and budget constraints.
Procure goods and services and negotiate with vendors to maximize quality and cost-effectiveness.
Support departmental goals related to revenue generation, client retention, and facility utilization.

Student Employee Leadership

Provide coaching, direction, feedback, and training to student employees to ensure high-quality event support and professional development.

Miscellaneous

Provide oversight for university box office and ticketing. All Event Planners are responsible for assisting with selling and communicating about tickets. Some Event Planners serve as box office managers and are responsible for all aspects of ticketing (create events in the box office software, determine fees, respond to questions, manage reports, financial reconciliation, etc.)
Assist with management of reservations for academic courses and end of semester exams,

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. The requirements below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE REQUIREMENTS Bachelor's degree from a four-year college or university. At least three years of experience in event planning, conference services, hospitality, project management, customer service, or a related field. Strong organizational, project management, customer service, and communication skills. Proficiency with computer applications and the ability to learn and utilize event management software is essential. Experience coordinating events, facilities, or staff is preferred.

COMPLEXITY The position requires managing multiple projects and competing priorities while maintaining attention to detail. Responsibilities involve analyzing information, solving problems, and adapting to changing circumstances within established policies and procedures.

COMMUNICATION SKILLS

Exceptional interpersonal, written, and verbal communication skills are required. The Event Planner regularly communicates with clients, event hosts, university leadership, faculty, staff, students, vendors, and service providers to coordinate resources, facilitate planning, resolve concerns, and represent the university professionally. The position requires diplomacy, discretion, and the ability to communicate effectively in fast-paced environments while handling confidential information.

ACCOUNTABILITY The position is responsible for managing event details, coordinating resources, and making recommendations that impact client satisfaction, event outcomes, operational efficiency, and departmental performance. Authority is exercised within established policies and approved budgets.

DECISION MAKING/JUDGMENT

The position requires independent judgment in prioritizing work, allocating resources, and resolving event-related issues. Initiative, sound decision-making, and strong problem-solving skills are essential.

WORKING RELATIONSHIPS

The Event Planner collaborates with Calvin event hosts, external clients, campus departments, vendors, students, volunteers, and service providers to support successful events and advance the mission of the university.

OTHER SKILLS AND ABILITIES

Commitment to Calvin University's mission and the ability to serve as a positive representative of the institution.
Strong customer service and hospitality mindset with a commitment to exceeding client expectations.
Excellent organizational, project management, and multitasking skills.
Ability to work independently and collaboratively while maintaining accountability to team goals and departmental standards.
Creative problem-solving skills and strong attention to detail.
Ability to remain calm, adaptable, and effective in changing or high-pressure situations.
Positive, cooperative, service-oriented attitude.
Flexibility to work evenings and weekends as required by event schedules.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those required to perform the essential functions of this position. Work is performed in office and event environments and may require extended periods of standing, walking, and active event support. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands include:

Lifting and carrying materials weighing 5-20 pounds or more.
Moving and setting up event materials and equipment.
Pushing and pulling carts and equipment.
Climbing ladders and similar equipment as needed.
Driving an automobile, van, or truck on public roadways.

Visual demands include:

Proofreading and reviewing documents for accuracy.
Frequent use of computers and event management software.
Entering and retrieving data using a keyboard.

FAITH and EDUCATIONAL COMMITMENT

Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
A commitment to the Christian faith and to the integration of faith, learning, and student development.

DIVERSITY COMMITMENT

Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

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