Office Assistant (Typing)

Job Description and Duties Monitors and enters CHP 415 Daily field Records, in the Activity Tracking System (ATS), for uniformed employees. Reviews CHP 415's and supplemental documentation for accuracy. Tracks time worked for pay period and Fair Labor Standard Act (FLSA) cutoff time frames. Prints and reviews attendance screen to compare to Area master schedule and ensure approved schedules are followed accurately. Reviews and corrects errors on attendance records to avoid FLSA overages. Processes and submits 415's for uniformed employees who are on a leave of absence by documenting time correctly and within cutoff deadlines. Maintains personnel records for sick leave and time off; records sick leave usage utilizing CHP 444. Reviews and maintains the CHP 65A, Alternate Work Week Certification - Uniformed, when an employee's shift length changes. Reviews FLSA reports for accuracy to meet internal and external deadlines, which include but are not limited to, the FLSA Non - Reimbursable Monthly Overtime Tracking, Work Period Overtime Reconciliation Report, Reconcile Overtime Report / Special Project Code Reconciliations, Excess Hours Report. The Attendance Clerk is responsible for processing incoming and outgoing mail for the office. All "incoming" mail received is sorted, opened and time stamped, with the exception of "Confidential" mail which will only be time stamped. After "incoming" mail is processed the Attendance Clerk will distribute and route mail to appropriate Area personnel. The Attendance Clerk is responsible for preparing outgoing mail, by packaging, placing address labels to destination, weighing and applying appropriate postage on letters or packages. All outgoing mail shall be ready for daily pick up. Electronic submission of forms DS 367, Age 21 and Older Officer’s Statement, and DS 367M, Under Age 21 Officer’s Statement and DS 427 Notice of Priority, Re-examination of Driver/Request for Regular Re-examination of Driver, using the Department of Motor Vehicles’ (DMV) Driver Safety – Law Enforcement Portal. Cross trains for other clerical desks and provides back-up for those assignments as needed. Performs other Clerical duties as assigned. You will find additional information about the job in the Duty Statement. Working Conditions Monday through Friday, except state holidays. Office environment, prolonged sedentary sitting at workstation, answering phones, repetitive movements with hands and wrists. Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (TYPING) Additional Documents
• Job Application Package Checklist
• Duty Statement Department Information California Highway Patrol Altadena Area (575) 2130 Windsor Avenue Altadena, CA 91001 The mission of the California Highway Patrol (CHP) is to provide the highest level of Safety, Service, and Security. The CHP offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.

Department Website:

https://www.chp.ca.gov Special Requirements • The position(s) require(s) a Background Investigation be cleared prior to being hired. This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the Minimum Requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests: https://calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Well organized with attention to detail; ability to multi-task; ability to follow written and oral instructions; strong interpersonal and communication skills; ability to work independently; excellent attendance; leadership.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website. Additional Application Submission Requirements Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-537317) and/or position number 388-575-1379-001 on the application. It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a complete state application may not be considered. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time. Other Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Please visit the link below to search for an examination. https://calcareers.ca.gov/CalHRPublic/Search/ExamSearch.aspx Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receives a temporary reduction in pay in exchange for PLP 2025 leave credits. The percentage of the temporary salary reduction and the number of PLP 2025 leave credits are determined by the position’s assigned bargaining unit. The salary range(s) included in this job advertisement do not reflect the temporary salary reduction.