Administrative Operations Associate (Remote | For Engineering Graduates)

About the job Join us at Cahira Technologies: a Massachusetts Institute of Technology (MIT) spinoff, fast-moving deep-tech startup pushing the boundaries of science & innovation (https://www.linkedin.com/company/cahiratech/)

Fully remote job: you can work from anywhere in the world!

Are you an engineering graduate who loves working across technology, finance, logistics, and strategy? This is your chance to be part of a cutting-edge international team building breakthrough technologies - while developing real-world business, operations, and leadership skills.

This role goes far beyond traditional admin work. You’ll be at the center of day-to-day operations, enabling scientists, engineers, and executives to move fast and stay organized.

🔍 About the Role We are looking for a smart, detail-oriented, and proactive Administrative Operations Associate to take ownership of key operational and financial processes. You will manage purchase workflows, invoices, bookkeeping, scheduling, documentation, and cross-functional coordination - all while working fully remotely during U.S. business hours.

Perfect for engineering graduates who want exposure to how a global deep-tech startup actually runs.

What You’ll Do

• Manage purchase orders, vendors & delivery tracking
• Handle invoices, payments & bookkeeping (QuickBooks)
• Support financial reports, budgeting & tax compliance
• Coordinate schedules, interviews & meetings
• Manage documents (Google Workspace, DocuSign)
• Assist with company website updates & social media posts
• Assist leadership with scientific writing, grants, patents and presentation slides
• General admin & operations support

What We’re Looking For

• Bachelor’s or higher degree (Engineering preferred)
• Excellent communication & coordination skills
• Strong attention to detail
• Comfortable working independently during U.S. business hours
• Fluency in English

Why Join Us?

• 🌍 100% Remote
• 🚀 Work with an international deep-tech team
• 📈 Fast learning curve across operations, finance & strategy