Manager, Purchasing

Manager, Purchasing

Please Provide:

Cover Letter Resume Three Letters of Recommendation Position Overview The Manager, Purchasing supports district purchasing operations by administering procurement processes, managing vendor relationships, overseeing purchasing documentation, establishing standard operating procedures, and ensuring full compliance with purchasing policies and regulatory requirements.

Key Responsibilities

• Administer, create, manage, and post procurement processes and documents (including RFP, IFB, RFSQ, etc.) and contracts, including preparing specifications, evaluating bids, and recommending vendors.
• Fulfill purchasing-related GRAMA requests.
• Establish, maintain, and keep current standard operating procedures for the purchasing department while ensuring understanding and compliance with purchasing policies and internal control procedures throughout the department.
• Develop and oversee effective purchasing, strategic sourcing, bidding, negotiation, and contracting processes and systems to ensure cost-effective, timely contracting with trade partners while maintaining high construction quality standards.
• Draft, negotiate, and manage contracts, trade partner/vendor agreements, and business partner relations to resolve purchasing issues and maintain regulatory compliance.
• Compile purchasing data from vendors, staff, and public agencies to ensure compliance with financial procedures and state purchasing regulations.
• Issue purchase orders in accordance with district procurement procedures and oversee requisition processes for supplies, equipment, construction projects, and services.
• Maintain purchasing records including vendor files, bids, contracts, standard operating procedures, and purchasing documentation.
• Manage district cell phone program including device distribution, billing monitoring, and contract renewals.
• Prepare written reports, financial documentation, and strategic analyses related to purchasing activities.
• Present information, deliver training, and provide customer service on purchasing procedures to district personnel and trade partners.
• Respond to inquiries from staff, vendors, trade partners, and auditors regarding purchasing processes, contract status, and bidding guidelines.
• Participate in meetings, workshops, and training sessions related to purchasing, construction industry standards, and district operations.
• Follow company expectations and policies on bidding processes, trade partner/vendor selection, business partner relations, and national accounts.
• Perform other related duties as assigned.

Job Requirements – Minimum Qualifications Skills

• Planning and managing purchasing and project management initiatives
• Budgeting and financial management
• Strong negotiation skills and strategic sourcing
• Excellent communication, customer service, and strong leadership skills
• Strong relationship skills and vendor management
• Ability to manage time, organize, and multitask
• Strong planning and problem-solving skills
• Operating office equipment, procurement software and tools, and the Google platform

Knowledge

• Federal and state purchasing regulations, and knowledge of the Utah State procurement code
• Budget management, financial background, and accounting principles
• Procurement policies, contract writing, and contract administration
• Familiarity with the construction industry, bidding processes, and trade partner selection
• Establishment and compliance of standard operating procedures for purchasing departments

Abilities

• Communicate effectively with vendors, trade partners, and staff
• Manage multiple projects, priorities, and time efficiently
• Maintain confidentiality and professional relationships
• Analyze purchasing data, solve problems, and recommend solutions

Responsibility Works under limited supervision while directing purchasing activities and monitoring procurement processes. Work Environment Work is performed primarily in an office environment with occasional familiarity/interaction with construction industry environments. Experience 3–5 years in purchasing or specialized procurement (preferred). Education Community college or vocational school degree in a job-related area (preferred). Required Testing None specified. Certificates and Licenses CPPB & CPP (preferred) Continuing Education / Training Monthly state Monthy EdPAC Committee Annual state purchasing Clearances Mandated Reporter Training Criminal Background / Fingerprinting Check Reporting Relationship Reports to the assigned supervisor. FLSA Status Exempt