Facilities Project Analyst

Job Description and Duties Under general direction of the High-Speed Rail Authority’s (Authority) Facilities Project Manager, a Supervisor II, the Analyst III (Facilities Project Analyst) performs advanced journey-level analytical and consultative work requiring a high-degree of professional judgment to support complex facility operations with department-wide impact. The incumbent conducts detailed research, develops planning documents, analyzes regulatory and operational requirements, prepares recommendations for management, and coordinates activities with Authority staff, vendors, and external partners. Responsibilities include supporting facility construction and space-planning efforts, administering the Authority’s facility sustainability reporting and annual sustainability roadmap, managing the Appspace desk reservation system, overseeing facility-related contract documentation, and maintaining key components of the Authority’s telework program. This is a limited-term position for 12 months that may be extended to 24 months or become permanent. You will find additional information about the job in the Duty Statement. Working Conditions Part-time telework is available for this position for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options. While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, manage multiple tasks, adapt to changes in priorities, and complete tasks or projects with short notice. Employee must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities. Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ANALYST III Additional Documents
• Job Application Package Checklist
• Duty Statement Department Information Are you looking for a different type of state government job? Something with a little more excitement and a more fast-paced and fluid environment? How about an opportunity to be part of one of the most remarkable transportation projects in California's history? The California High-Speed Rail Authority is a small and dynamic state agency that is looking for employees who are interested in a challenging and rewarding job opportunity. Please let us know how you heard about our position by taking this brief survey. Completing this survey is not required to be considered for this vacancy. https://www.surveymonkey.com/r/HCM6SCC

Department Website:

https://hsr.ca.gov/jobs/ Special Requirements A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

• Describe your experience analyzing data and developing reports for stakeholders. Include the types of data you’ve worked with, the tools or methods used to compile and verify information, and how you transform complex findings into clear, accurate, and actionable reports. Also discuss any experience preparing regular reporting deliverables, dashboards, compliance submissions, or narrative summaries that support decision-making.
• Describe your experience managing or coordinating facility-related projects or initiatives. Explain your approach to planning, organizing, sequencing tasks, communicating requirements, and working with staff, vendors, or external partners. Include how you ensure projects stay on schedule and adapt to changing priorities. Applications received without the SOQ may not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Demonstrated experience preparing formal written materials such as reports, staff communications, operational guidance, or project documentation.
• Experience performing data collection, organization, or analysis using spreadsheets, databases, or other analytical tools.
• Experience coordinating work or information between multiple teams, units, or external partners as part of a regular job function.
• Experience developing communications for staff, management, vendors, or other stakeholders as part of operational or project activities.
• Facility operations experience.
• Knowledge of sustainability reporting practices.
• Knowledge of contract management processes and documentation standards.
• Ability to write and edit with strong attention to detail, using proper grammar, spelling, and punctuation.
• Ability to manage multiple assignments, prioritize deadlines, and adapt to changing workloads.
• Strong analytical skills and ability to interpret and present data clearly.
• Proficiency with computer applications and the ability to learn specialized administrative and facility systems.
• Strong customer service skills and the ability to maintain effective working relationships with staff, vendors, and external partners.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options. Benefit information can be found on the CalHR website and the CalPERS website. Application Information The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package. Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed. If applying via postal mail or by dropping off your application, applicants must include JC-537315 and Facilities Project Analyst, 311-220-5402-901 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.) Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time. NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please click here to access the exam bulletin. Location The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.