Dean's Office Administrative Assistant

**The last day to submit an application for this position is November 15, 2026, by 11:59pm MST. *** Dean's Office Administrative Assistant Provide high-level executive and operational partnerships to the senior leadership team of Continuing Education, including the Dean, four Associate Deans and Legal Counsel. Facilitate executive priorities by strategically managing complex executive calendars, communications, travel, meetings, financial processes, and administrative initiatives while exercising independent judgment, anticipating leadership needs, and maintaining the highest level of confidentiality. Serve as a trusted liaison among university leadership, Continuing Education department directors and employees, faculty, staff, external partners, and stakeholders to ensure the efficient operation of the Dean's Office and coordination across BYU Continuing Education, an organization of more than 250 full-time employees. Coordinate organization-wide initiatives, executive operations, and large-scale events by translating leadership priorities, resolving complex administrative challenges, and improving organizational efficiency in support of the mission of BYU Continuing Education. What you'll do in this position: Executive Partnership and Leadership Coordination - Partner with Continuing Education's senior leadership team, including the Dean, four Associate Deans, and Legal Counsel, to coordinate executive priorities, communication, and operations. - Manage complex executive calendars by prioritizing competing demands, anticipating conflicts, and aligning leaders' time with organizational priorities. - Anticipate leadership needs and coordinate meetings, retreats, interviews, information, logistics, and follow-through. - Participate in weekly executive leadership and monthly Leadership Council meetings; prepare minutes, document decisions and action items, draft executive materials, and serve as a liaison across the organization while exercising sound judgment and maintaining confidentiality. Executive & Organizational Operations - Lead organization-wide and cross-functional initiatives; improve Dean's Office processes and coordinate employee engagement and recognition activities, including all-employee meetings. - Coordinate domestic and international executive travel, authorizations, expense reports, reimbursements, and related financial documentation in accordance with university policies. - Coordinate Harman Building room reservations and manage Continuing Education's 15-vehicle fleet. - Coordinate employee assignments for Women's Conference and Education Week and provide on-site operational support, referring matters outside the position's authority to the appropriate administrator. Student Employee Leadership & Development - Recruit, hire, train, supervise, and mentor two Dean's Office student assistants, providing coaching, skill development, and meaningful work assignments. - Set priorities, delegate work, coordinate office coverage, monitor performance, provide feedback, and make employment and wage recommendations within university guidelines. **What qualifies you for this role: ** Required - A firm commitment to the mission of BYU. - 3+ years supporting senior level administrators. - Advanced MS Office skills, including Outlook, PowerPoint, Word, and Excel. - Excellent communication, attention to detail, professionalism, an d discretion with confidential information. - Strong organizational skills to manage complex travel and meeting schedules, competing priorities, and deadlines under pressure. Preferred - 4-year college degree in business or related field of study preferred or equivalent professional experience. - Extensive knowledge of university policies and procedures and their application to CE operations. - Experience using Wo kday. - Knowledge of Continuing Education's organization, programs, and departments. Typical Starting Pay: $25.75-$33.50 per hour ($53,500-$70,000 annually)