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Business Coordinator
PNE
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The Business Coordinator plays a critical role working with the Business Manager in ensuring projects are completed on time, within budget, and to quality standards all while maintaining…
Added 1 min ago
Project Cost Manager
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We are looking for a Project Cost Manager to join our Project Controls team on our project in Bloomington, IL. This is a full-time, in-person position.
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Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
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Project Manager-Retail Bank Construction (Ground-Up/Fit-Outs)
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Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 9 mins ago
Manager, Program Management
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NC · Asheville, NC · Boone, NC · Charlotte, NC · Marion, NC · Raleigh, NC
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Added 9 mins ago
Manager, Program Management
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Construction Project Managers are responsible for planning, overseeing and leading residential construction projects from ideation through completion. This role requires interaction with a…
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Project Engineer I-ENG
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Familiarity with project scheduling, budgeting, or project controls concepts.
Added 11 mins ago
Supplier Engineering & Supply Chain Integration Manager
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…must include: 1) Electrophysiology Products Development, 2) Project Management, 3) Lean Six Sigma, 4) Financial Operational Metrics, 5) Material Controls, and 6) People…
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Mechanical Engineer II
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Construction Coordinator I- Civil
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Process invoices and billing under the supervision of project manager and/or project accountant
Added 11 mins ago
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- $70,000 to $140,000 USD / year
The Card Product Manager Sr executes card product strategies to drive new account acquisition, and optimize portfolio performance that will drive account activation, usage, balance growth,…
Added 12 mins ago
Program Manager
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Working under the direction of a senior Program Lead, the Program Manager will oversee assigned projects through planning, design, procurement, construction, commissioning, and closeout.…
Added 12 mins ago
Lead Program Manager
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The Lead Program Manager will serve as a trusted client advisor and provide leadership across program planning, governance, project controls, design, procurement, construction,…
Added 12 mins ago
NRES Project Delivery Project Manager
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As our NRES Project Delivery Project Manager, you will manage design and construction related activities for assigned capital projects, directly impacting facility development and…
Added 13 mins ago
Manager, Total Rewards - Cross Border Compliance
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Mastercard is seeking a Manager, Total Rewards – Cross Border Compliance to lead the compliance infrastructure supporting employees working across jurisdictional boundaries. The scope…
Added 16 mins ago
MGR, IT - Software Development
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Summary: Citizens Inc. is seeking a motivated and results-oriented individual to join our team as an IT Manager – Software Development. The IT Manager – Software Development will be…
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Senior Accounting Manager
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The Senior Accounting Manager plays a key leadership role within BST-GF’s Outsourced Accounting & Advisory practice, overseeing complex client engagements while supervising and developing…
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Customer Success Manager
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Added 25 mins ago
Principal Mechanical Engineer
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You will report to the Design Engineering and Plant Modification (DEPM) Manager. and be located at Columbia, SC. We offer an Operational workplace persona, allowing employees to work from…
Added 26 mins ago
Senior Program Manager
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The Sr. Program Manager implements, manages and controls all program directives related to the contract. This position ensures the timely accomplishment of all specified requirements and…
Added 26 mins ago
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Our Production Manager offers an experienced manufacturing leader the opportunity to oversee daily production operations while driving safety, quality, efficiency, and continuous…
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Test Engineering Manager 3
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Northrop Grumman Defense Systems is seeking a Test Engineering Manager 3. This position will be located in Roy, UT .

BXP

Property Management Coordinator

San Francisco, CA, United States

$66,500 - $83,655.

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Job details

Pay: $66,500 - $83,655.
Posting language: English
Posted: Nov 5, 2026

Original job description

Primary Purpose of Position:

Assist Property Management with the day-to-day operations and client relations of assigned property or portfolio through the coordination of client requests and administration of maintenance services. Serve as the primary point of contact for client services.

Essential Functions:

Operations

Create purchase orders and service contracts, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances.
Responsible for diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.
Manage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption.
Maintain and update insurance certificate files for all contractors performing work at the properties.
Manage new vendor setup.
Execute prompt, accurate billing of client work orders for billable services on bimonthly basis.
Assist with the scheduling of contractor work (ex: window washing) and coordinate with clients.
Contribute toward overall office operational needs by helping to provide phone coverage and administrative support related to maintaining property management operations as necessary.
Assist Property Management team with gathering and inputting data in property budgets.

Client Relations

Assist Property Management in promoting, establishing, and maintaining positive relations with clients and with the day-to-day operations of the property.
Answer and route phone calls and emails from clients and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
Provide clients and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
Notify Property Manager of repeat client complaints or unusual and/or unreasonable situations.
Provide high quality of customer service and take an active role in client retention program.
Coordinate for and provide clients with weekly, and holiday / special event notifications such as welcome breakfasts, recycling audits/promotional recycling events, bicycle safety events, blood drives, ice cream socials, etc.

General

Update and maintain current daily and emergency client contact lists and client information manuals.
Provide support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.
Assist in the maintenance of an organized updated manual and electronic filing system for all properties, invoices, purchase orders, vendors, invoices, client work order billings, and other general files.
Process correspondence with clients, contractors, and other third parties for Property Management staff.
Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances.
Assist Property Management with contract documentation while following the policies and procedures of internal controls.

Region/Building Specific Functions:

Perform other duties and special projects as assigned.

Requirements and Qualifications:

High school diploma or equivalent certification required. Bachelor’s degree preferred.
0 to 3 years of previous customer service experience preferred. Prior administrative experience and experience in property and real estate management highly desirable.
Proven customer service and problem solving skills.
Ability to listen, think clearly and to communicate effectively and courteously in challenging and sometimes stressful situations.
Excellent written and verbal communication skills.
Demonstrated ability to determine needs and achieve results without close supervision.
Demonstrated proficiency with Microsoft Office Applications.
Ability to organize and coordinate work efficiently and set priorities.
Ability to work independently and as part of a team.
Consistently project professionalism in representing BXP at all times.
Ability to work under pressure and effectively meet deadlines.
Flexibility to work beyond the regular work schedule.

Physical Requirements:

Involves work of a general office nature usually performed sitting such as operation of a computer.
Involves work of a general office nature usually performed standing such as operation of a fax and printer.
Involves movement between departments, and buildings to facilitate work.
Regularly required lifting items that weigh approximately 15 lbs. – 20 lbs.
This is an on-site position and requires in-person attendance.

Internal and External Contacts:

The Property Management Coordinator will regularly interface both verbally and in writing, with client contacts, with the property management, leasing, construction, development and financial teams as well at external vendors, construction professionals and consultants.

Reporting Structure:

This position reports to a Property Manager who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.

Salary Range:

$66,500 - $83,655. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more. Additional details will be provided during the hiring process.

BXP is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

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More about this job

Skills

Statistics
Water consumption
Scheduling
Administrative support
Customer service
Documentation
Problem solving
Communication skills
Microsoft Office
Work efficiently
Work independently
Cope with pressure
Meet deadlines
Reporting

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