Accounts Payable Manager

Bulk Environmental & Industrial is a fast-growing leading professional transportation and logistics services company providing long-haul transportation, collection, and loading of waste and other materials.

JOB SUMMARY:

The Accounts Payable Manager owns the company's full accounts payable function, ensuring vendor invoices, expense reports, and payments are processed accurately, timely, and in compliance with company policy. This role manages and develops the Accounts Payable team, oversees vendor relationships and payment processes, and partners with the Director of Finance on cash flow, reporting, and process improvement initiatives.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Manage day-to-day operations of the accounts payable function company-wide, including invoice processing, coding, approvals, and payment runs.
• Supervise, train, and develop the Accounts Payable team; assign workload, monitor performance, create and update KPIs, and conduct performance reviews.
• Review and approve vendor invoices for accuracy, appropriate coding, and required approvals prior to payment.
• Oversee payment runs (checks, ACH, wire) and ensure payments are issued accurately and on time.
• Maintain and strengthen vendor relationships; serve as the primary point of contact for vendor payment inquiries and dispute resolution.
• Reconcile the accounts payable subledger to the general ledger monthly; research and resolve discrepancies.
• Lead AP-related transformation projects, including implementation of automated invoice workflow solutions.
• Partner with Operations as they roll out their new operational PO system to ensure data mappings, workflows, and transaction flows bridge into accounting software.
• Manage employee expense report processing and ensure compliance with company expense policy.
• Ensure proper documentation and approval workflows are followed for all disbursements, maintaining strong internal controls.
• Partner with the Director of Finance on cash flow forecasting and payment scheduling.
• Identify and implement process improvements and automation opportunities within the AP function.
• Ensure compliance with 1099 reporting requirements and coordinate year-end vendor tax documentation.
• Support month-end and year-end close by providing AP-related accruals and reporting.
• Maintain AP policies and procedures documentation; ensure internal controls are followed.
• Assist with internal and external audits by providing AP documentation and support as requested.
• Perform other duties as assigned.

REQUIREMENTS:

Required:

• Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• 5+ years of accounts payable or accounting management experience.
• Strong knowledge of AP processes, general ledger reconciliation, and internal controls.
• Experience with ERP/accounting systems (e.g., NetSuite, Sage, QuickBooks, or equivalent) and MS Office, especially Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication skills; ability to manage vendor relationships and lead a team.

Preferred:

• Experience in transportation, logistics, or waste management industry.
• Experience with multi-entity or multi-location AP processing.
• Bilingual (English/Spanish).

Travel Required: ☐ Yes ☒ No If yes, % of time: ______ Physical Demands This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching, and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting supplies and materials up to 20 pounds from time to time. While performing the duties of this position, the employee is regularly required to see, talk, and hear. Working Conditions This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time. The above statements are intended to describe the general nature and level of work being performed for this job. They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company. EOE Bulk Environmental & Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.