Bulk Wine Coordinator

Company: Bronco Wine Company Reporting to: Planning and Logistics Manager Travel Requirements: 7–10%, based on business needs FLSA Status: Non-Exempt Employment Category: Full-Time Regular Pay Range: $22.92–$31.35 per hour Location: Onsite, Ceres, CA

Bronco Wine Company is seeking a Bulk Wine Coordinator based in Ceres, CA. The Bulk Wine Coordinator is responsible for processing cellar work orders and maintaining accurate tracking of bulk wine inventories across all locations. This position supports winery operations and regulatory compliance through accurate documentation, inventory reconciliation, reporting, and record maintenance. Bronco Wine Company was founded in 1973. Our family-owned company strives to continue and improve upon being vertically integrated, from the vineyard to the table, focusing on crafting quality wines for every table. Our family’s resilience and sustained growth will continue to be fostered through stewardship of family, valued employees, respected partners, and future generations.

ESSENTIAL DUTIES:

• Process cellar work orders daily for all facilities.
• Manage and maintain inventory records for bulk wine, barrels, and food-grade ingredients.
• Document, reconcile, and verify bulk wine book inventory against physical inventory.
• Enter and approve bulk wine shipping and receiving records in the database as needed.
• Verify, enter, and track purchased bulk wine.
• Document, reconcile, and enter bottling and case goods inventory.
• Ensure wine records and documentation meet applicable state and federal regulatory requirements.
• Provide backup support to the scale house for receiving and shipping bulk wine.
• Assist with month-end closing activities.
• Support crush data entry and reporting.
• Complete daily, weekly, and monthly reconciliations of compliance and inventory reports.
• Respond to internal and external inquiries related to compliance matters.
• Follow established guidelines and procedures supporting ISO certification requirements.
• Conduct periodic audits of Winemakers Database documentation and records.
• Create and update standard operating procedures (SOPs), forms, and reference materials.
• Facilitate training for new employees as assigned.
• Maintain organized filing systems and general work-area housekeeping.
• Perform general administrative tasks, special projects, and other duties and responsibilities as assigned, consistent with the position’s purpose and operational needs.

JOB REQUIREMENTS:

• High school diploma or GED equivalent and 1–2 years of related experience, or an equivalent combination of education and relevant experience.
• Previous office experience.
• Intermediate proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to read, write, speak, and understand English as necessary to perform the essential duties of the position.
• Ability to work extended hours during crush and peak periods, including up to 6–7 days per week, generally July through October.
• Ability to work overtime, weekends, and/or additional shifts as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of 10-key data entry and reconciliation processes.
• Strong problem-solving and critical-thinking skills.
• Effective verbal and written communication skills.
• Knowledge of the wine industry is helpful but not required.
• Ability to represent the company professionally.
• Ability to work effectively under pressure and meet established deadlines.
• Strong time-management and organizational skills, with the ability to prioritize responsibilities and respond to time-sensitive needs.
• Ability to work effectively in a team environment.
• Ability to proactively communicate workload priorities, seek clarification when assignments are unclear or information is incomplete, and communicate potential challenges in meeting requested deadlines.
• Strong attention to detail, organization, and accuracy.
• Ability to take initiative and use available resources to resolve problems.
• Ability to work independently, manage multiple priorities, and maintain accurate and thorough records.

PHYSICAL REQUIREMENTS:

• Ability to lift up to 25 pounds, with or without reasonable accommodation.
• Ability to perform frequent forward reaching, with or without reasonable accommodation.
• Ability to sit for extended periods, with or without reasonable accommodation.

WORK ENVIRONMENT:

• Frequently works with others in a collaborative environment.
• Primarily works in an indoor climate-controlled environment.

PERSONAL PROTECTIVE EQUIPMENT REQUIRED:

• Side-shield safety glasses, safety vest, head and ear protection, and appropriate footwear when working in production facilities.

WHAT WE OFFER At Bronco Wine Company, we understand that our success is driven by our talented, committed workforce. We value the contributions each employee makes to our achievements, and our aim is to offer a comprehensive benefits program that is competitive, helping us attract and retain top talent. Our Benefits are crafted to support the needs of our employees and their families, ensuring the package is simple to understand, easy to access, and affordable for all.

• Health Care Coverage including medical, dental, vision & prescription – eligible on date of hire for full-time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match
• Employee Wine Discounts
• Life and AD&D
• Voluntary life and AD&D
• Group Short-Term Disability
• Group Long-Term Disability
• Voluntary Critical Illness
• Voluntary Accident & Injury
• Flexible Spending Accounts
• Employee Assistance Program

EEO STATEMENT: Bronco Wine Company is dedicated to fostering a diverse and inclusive workplace and takes pride in being an equal opportunity employer. All qualified candidates will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic safeguarded by law. We are committed to cultivating an environment where every individual feels valued, respected, and empowered to reach their full potential.

REASONABLE ACCOMODATIONS: We will provide reasonable accommodations to assist individuals with disabilities in performing essential job functions. If you wish to apply for a position at Bronco Wine Company and require special assistance during the application process, or if you believe you do not meet the necessary qualifications for a posted position due to a protected disability and would like to discuss potential accommodations, please reach out to our Human Resources at HR@broncowine.com for further assistance or guidance. CALIFORNIA APPLICANT NOTICE: Bronco Wine Company complies with California pay-transparency and equal-pay requirements. The pay scale listed in this document is the salary or hourly wage range the Company reasonably expects to pay for the position and must be completed before the position is advertised. The Company does not seek or rely on an applicant’s salary history when determining whether to offer employment or what compensation to offer, as prohibited by applicable law.

RECRUITMENT AGENCIES: Bronco Wine Company does not accept unsolicited agency resumes. Bronco Wine Company is not responsible for any fees related to unsolicited resumes.