Administrative Assistant

Position Title: Administrative Assistant - Temp

We are seeking a polished, organized, and dependable Administrative Assistant for a temp-to-hire role to support daily office operations for a growing financial services organization. This on-site position will serve as the first point of contact for visitors and callers while managing office communications, coordinating meetings, maintaining supplies, and providing administrative support to leadership and team members.

The ideal candidate has prior administrative or receptionist experience, exceptional attention to detail, and a professional, welcoming demeanor. They are proactive, tech-savvy, quick to learn new processes, and comfortable managing multiple priorities independently in a collaborative office environment.

Pay Range: $23 - $25 / hour, DOE

Responsibilities

• Answer and direct incoming calls while professionally greeting visitors and clients
• Manage incoming and outgoing mail, deliveries, shipping, and general office correspondence
• Coordinate meeting logistics, schedule appointments, manage Outlook calendar invitations, and prepare conference rooms
• Order, organize, and maintain office and kitchen supplies
• Perform administrative tasks including data entry, document preparation, scanning, copying, filing, and record maintenance
• Coordinate routine office, building, parking, and vendor-related needs
• Provide administrative support to executives and team members, assisting with special projects and additional office needs as assigned

Requirements

• Minimum of 2 years of experience in administrative support, reception, or office coordination
• Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn new systems quickly
• Strong organizational skills, exceptional attention to detail, and the ability to prioritize competing responsibilities
• Excellent written and verbal communication skills with a polished, professional phone presence
• Ability to work independently, take initiative, and follow instructions accurately
• Dependable, personable, and service-oriented approach with the ability to handle confidential information appropriately
• Experience in financial services, legal, accounting, or medical office environments preferred

Benefits

• Consistent Monday–Friday schedule, 7:30 AM–4:30 PM
• Professional, collaborative, and welcoming office environment
• Modern office space with a business-casual atmosphere
• Opportunity to gain experience within an established and growing financial services organization
• Potential for future employment opportunities based on evolving business needs

If you are a detail-oriented administrative professional who takes pride in keeping an office organized and running smoothly, we encourage you to apply and bring your skills to a team that values reliability, professionalism, and exceptional service.