Executive Administrative Assistant (35549)

Location: South Hackensack, NJ

Department: Administrative for Executive Leadership

Title: Executive/Administrative Assistant

About Boswell

Since our founding in 1924, Boswell has evolved into a multidisciplinary engineering consulting firm serving public and private sector clients. We take pride in delivering quality engineering solutions while fostering a collaborative workplace that supports employee development and professional growth.

About the Position

Due to continued growth, Boswell is seeking a highly organized and proactive Administrative Assistant to serve as the key administrative partner to our CEO or Executive Leadership Team. Our ideal candidate is detail-oriented, adaptable professional capable of managing multi-faceted responsibilities in a fast-paced engineering environment while maintaining the highest level of confidentiality and professionalism. This vital position reports daily to our South Hackensack, NJ Headquarters.

Key Responsibilities

• Proven experience in supporting Senior Executives/Leadership and maintaining Confidentiality
• Technical Document & Data Management: Prepare, proofread, and format highly detailed technical correspondence, client forms, spreadsheets, and engineering reports; maintain and update divisional databases, physical files, and digital scans
• Process Flow & Synchronization: Learn, implement and lead the required processes for various clients and stakeholders (including electric utilities, municipalities)
• Logistics & Event Planning: Coordinate logistics, scheduling, and materials for internal team meetings, external client presentations, and industry conferences
• Information Security: Discreetly handle and safeguard proprietary business information and sensitive client data

Qualifications & Skills

• Experience: A minimum of 5+ years of proven administrative experience within a technical office environment (engineering, construction, AEC or other technical office experience is highly preferred but not required).
• Education: Associate’s Degree, Bachelor’s Degree or relevant Certification(s) are required.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with a strong aptitude for learning industry-specific database software
• Above average verbal and written communication skills (including expert-level grammar and proofreading); strong and collaborative problem-solving capabilities
• Demonstrated ability to multi-task, prioritize conflicting deadlines, and operate independently as a self-starter

Compensation & Benefits

We recognize that the best way to provide services of the highest quality is by investing in our employees. Our competitive compensation and benefits include:

• Expert training & mentoring by Senior licensed PEs and our new Boswell Academy
• Medical, dental, and vision insurance
• Company-paid life insurance and voluntary life insurance
• Short-Term and Long-Term Disability (LTD and STD)
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• 401(k) company match
• Paid Time Off (PTO) including vacation, sick days, and holidays
• Tuition assistance
• Employee referral bonuses
• Company paid Certifications and Training
• Paid Maternity and Paternity Leave

The salary range below is applicable for the job and location associated with this position. Compensation will vary based on specific relevant experience, education, certifications, skill levels, geographic location, and other compensable factors.

• Hourly Non-Exempt Range: $28 - $33 / hour

Boswell accepts applications on a rolling basis and reserves the right to cancel this posting at any time.

AAP/ EEO/ M/ F/ D/ V Statement

Boswell is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, age, citizenship status, marital status, physical or mental disability, military/veteran status, genetic information, or any other legally protected status.