Archived listing. The details below describe a past opening.
Company Description We Are Bosch. At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our areas of activity are every bit as diverse as our outstanding Bosch teams around the world. Their creativity is the key to innovation through connected living, mobility, or industry. Let’s grow together, enjoy more, and inspire each other. Work #LikeABosch
- Reinvent yourself: At Bosch, you will evolve.
- Discover new directions: At Bosch, you will find your place.
- Balance your life: At Bosch, your job matches your lifestyle.
- Celebrate success: At Bosch, we celebrate you.
- Be yourself: At Bosch, we value values.
- Shape tomorrow: At Bosch, you change lives.
Bosch eBike Systems provides a high-quality drive system for pedal-assist eBikes. The Bosch eBike drive system consists of a drive unit (motor and electronics), a battery and a smart and intuitive cycle computer. In Europe, more than 100 leading bicycle brands rely on the eBike system made by Bosch. In 2026, over 40 world-class brands will offer eBikes epowered by Bosch in the North American market. Bosch eBike Systems is a part of the international Bosch Group. Additional information is available online at www.bosch-eBike.us.
Job Description
This hybrid position blends high-impact executive assistance, day-to-day office management, site operations, and cross-functional administrative support. You will maintain smooth operations across departments, including Sales, Marketing, Technical Service, and Regional Management - while ensuring our office environment is welcoming, efficient, and inspiring for team members and visiting stakeholders.
Job Responsibilities Include:
- Office Management & Facility Operations
- Day-to-Day Operations: Serve as the primary point of contact for office management, reception, and general inquiries.
- Facilities & Workspace Coordination: Oversee office aesthetics, layout, conference rooms, desk allocation, and kitchen/breakroom amenities. Ensure compliance with health, safety, and 5S workplace standards.
- Vendor & Service Management: Liaise with building management, cleaning staff, maintenance technicians, utility providers, and catering services.
- Office Supplies & Asset Procurement: Manage inventory and place orders for office supplies, stationery, and pantry stock using Bosch internal procurement platforms (e.g.,P-Card, MyiBuy / SAP).
- Executive & Team Support
- Calendar & Meeting Management: Manage complex executive calendars, coordinate cross-departmental and cross-regional alignments, and handle meeting logistics across multiple time zones (including Germany/CET).
- Travel & Expense Management: Arrange domestic and international travel itineraries, flight and hotel bookings, rental cars, and assist leadership with expense reporting and approvals in accordance with corporate travel policy.
- Meeting Organization & Documentation: Prepare agendas, presentations, meeting summaries, and action-item tracking for management meetings, town halls, and internal alignments.
- HR Onboarding & Departmental Administration
- New Hire Onboarding: Partner with HR and hiring managers to welcome new associates, coordinate IT equipment delivery, badge access, workstation setup, and orientation schedules.
- Departmental Record-Keeping: Maintain departmental org charts, distribution lists, and internal documentation (Docupedia / MS SharePoint / Teams channels).
- Liaison with Corporate Functions: Act as an administrative bridge to central Bosch departments including Facilities, Human Resources, IT Support, and Security/Access Management.
- Event Planning & Pool Car Coordination
- Regional & Team Events: Plan and execute local company events, team off-sites, all-hands meetings, workshops, and seasonal gatherings.
- Visitor & Guest Hospitality: Welcome internal and external visitors (executives, OE bike partners, dealers, media contacts), coordinating badges, parking, catering, and conference room hospitality.
- Pool Car Fleet Support (Office-Level): Support the office team in coordinating administrative tracking for pool cars.
Qualifications
Required Qualifications
- Experience: Minimum 3 years of combined experience in office management, administrative assistance, or project coordination in a corporate or fast-paced regional office environment.
- Education: High School Diploma or GED required. Associate or bachelor's degree in business administration, communications, or related field (or equivalent practical experience) is preferred.
- Software Proficiency: Minimum 1 year of proficiency in Microsoft Office 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint, Forms).
- Organization & Multitasking: Demonstrated ability to organize multiple competing priorities, maintain detailed records, and manage complex calendars and schedules independently.
- Communication: Ability to communicate clearly and professionally in written and verbal formats with internal and external stakeholders at all organizational levels.
- Confidentiality & Discretion: Ability to handle sensitive business information and personnel matters with integrity and sound judgment.
Preferred Qualifications
- Prior experience working within a global matrix corporation with familiarity with enterprise systems such as SAP, MyiBuy, P-Card, or Confluence/Docupedia.
- Experience coordinating hybrid or remote working environments.
- Experience with event planning, travel coordination, or visitor management in a corporate setting.
Core Competencies & Soft Skills
- Proactive Problem-Solver: Takes initiative to anticipate needs before they arise and resolves roadblocks with minimal supervision.
- Collaborative & Customer-Focused: Welcoming attitude with an innate desire to foster a positive, inclusive, and productive team environment.
- Agility & Adaptability: Comfortable with changing priorities and navigating cross-cultural communication between North America and European headquarters.
LI:
Additional Information Equal Opportunity Employer, including disability / veterans Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable. The U.S. base salary range for this position is $80K to $90K. Within the range, individual pay is determined based on several factors, including, but not limited to, type of degree, work experience and job knowledge, complexity of the role, type of position, job location, etc. Learn more about our full benefits offerings by visiting: https://www.myboschbenefits.com/public/welcome.