Administrative Assistant Student Services

TITLE: Administrative Assistant Student Services

QUALIFICATIONS:

• Has a high school diploma or G.E.D. certificate
• Has the ability to read and follow written directions
• Has three years of increasingly responsible secretarial and clerical experience
• Has the ability to type at a skill level of 55 words per minute
• Has specialized skills in filing, telephone and computer operation
• Has the ability to communicate effectively both orally and in writing
• Has demonstrated competence in correspondence and respect for confidentiality
• Has prior experience or education that indicates an ability to handle pressure and deal with changing tasks and time schedule
• Has demonstrated the ability or potential to relate to and work effectively with staff and community

REPORTS TO: Executive Director Student Services JOB GOAL: To assist the Executive Director Student Services so that he/she may devote maximum attention to the central problems of education and educational administration.

PERFORMANCE RESPONSIBILITIES:

• Be familiar with and follow written statutes, policies, procedures and directions from supervisor related to job responsibilities
• Assist in the development of informational materials (brochures, flyers, posters, etc.)Concerning federal programs and their functions
• Compose written correspondence and reports as directed by supervisor
• Assimilate and distribute informational materials to schools and community
• Type and disseminate handbooks, meeting information, in-service material and communications between Student Services office, schools and community
• Assist in gathering, correlation and distribution of data
• Facilitate the distribution of nondiscrimination materials
• Maintain equity documentation
• Perform routine office duties of typing, filing, telephone, mail, scheduling correspondence, etc.
• Place and receive telephone calls and maintain telephone log
• Compile and complete annual child count data
• Compile and complete Civil Rights data
• Compile and complete Declarations of Participation
• Coordinate special projects, events and assignments as directed by supervisor
• Maintain grievance procedure file
• Maintain Project Special Child file
• Assist administrators, teachers, parents and community with questions regarding federal programs & Student Services
• Perform other duties consistent with the position assigned as may be requested by the supervisor

TERMS OF EMPLOYMENT:

• Hourly (Grade 10)
• 8 hrs. per day
• 40 per wk.
• 246 days
• 12 months
• Board approved 5-10-01