Preconstruction Coordinator

SUMMARY:

The Preconstruction Coordinator will support the Preconstruction and Estimating teams in preparing accurate, complete, and on-time bids and proposals for BlueTeam projects nationwide. A successful candidate is highly organized and detail-oriented, managing bid documents, deadlines, and subcontractor outreach across multiple trades and geographic regions. The Preconstruction Coordinator must be a motivated, self-starting professional who thrives in a fast-paced, deadline-driven environment and is ready to take their career to the next level.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Track incoming opportunities and maintain the bid calendar, including pre-bid meetings, site walks, RFI deadlines, and bid due dates
• Download, organize, and distribute project documents, including drawings, specifications, addenda, and scopes of work
• Prepare and issue Invitations to Bid (ITBs) to subcontractors and suppliers; follow up to confirm coverage across all required trades
• Collaborate with Project Directors, Estimators, and the Vendor Coordinator to identify and qualify subcontractors based on trade and geographic location
• Receive, log, and organize subcontractor and supplier bids; prepare bid leveling and scope comparison sheets for Estimator review
• Assist Estimators with quantity takeoffs, pricing research, and estimate data entry
• Assemble proposal packages, including bid forms, qualifications, exclusions, schedules, and required owner or carrier documentation
• Coordinate site visit logistics and document existing conditions with photos and notes
• Track and distribute RFIs and addenda and ensure changes are reflected in estimates and subcontractor pricing
• Maintain bid results, win/loss tracking, and historical cost data in the company's database
• Support the handoff of awarded projects to Operations, including transferring bid files, subcontractor pricing, and scope information
• Perform other related duties and assignments as required

QUALIFICATIONS:

• Experience with estimating, takeoff, and construction management software such as Xactimate, Edge, Bluebeam, PlanSwift, and Procore, and proficiency in Microsoft Excel
• Ability to read and interpret construction drawings and specifications
• Working knowledge of construction trades, means and methods, and the bidding process
• Exceptional organization and time management skills with the ability to meet firm deadlines
• Attention to detail is a must
• Strong written and verbal communication skills
• Solid judgment along with decision-making skills
• Ability to manage multiple bids and priorities at the same time

EDUCATION and/or EXPERIENCE:

•Associate degree in construction management, engineering, business, or a related field, or two (2) or more years of experience in construction estimating, preconstruction, or project coordination, or a combination of both. Experience within the construction or restoration industry preferred.

CERTIFICATES and LICENSES:

Valid driver's license required for site visits. OSHA 10-Hour Construction certification preferred, or obtained within 90 days of hire.

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions, correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, and to use a computer and telephone for extended periods. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, climb stairs, stoop, and reach with hands and arms during site visits. The employee must also occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to review detailed drawings.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works primarily in an office setting and may periodically attend site walks and pre-bid meetings, where the employee may be exposed to ongoing construction, existing damaged structures, and various weather conditions. The noise level in the work environment is usually moderate but may be loud on project sites.