Administrative Specialist

Description Warehouse Administrative Specialist – PM Shift Location: Findlay, OH Starting Pay: $20.50 per hour

Position Summary:

Bluegrass Supply Chain is seeking a detail-oriented and reliable Warehouse Administrative Specialist to support receiving, inventory accuracy, documentation, and customer operations. This role combines administrative responsibilities with hands-on warehouse support in a fast-paced environment. The ideal candidate is organized, process-driven, safety-focused, and committed to providing excellent service to both internal teams and customers.

Key Responsibilities:

• Maintain accurate receiving and inventory data within warehouse management systems
• Process documentation for incoming and outgoing shipments
• Support customer operations and work closely with warehouse leadership
• Collect, verify, and report operational data accurately and on time
• Identify and report defective materials, safety concerns, and process issues
• Participate in daily pre-shift meetings and review operational priorities using SQDCM boards
• Follow company safety, quality, LEAN, and 5S standards
• Assist with training team members on processes and procedures
• Provide feedback and recommendations for process improvement
• Promote a positive, team-oriented work environment
• Perform other warehouse and administrative duties as needed

Requirements

Qualifications & Preferred Experience:

• High school diploma or equivalent
• 2+ years of warehouse experience preferred
• Experience with receiving, inventory control, shipping, or warehouse administration preferred
• Basic proficiency with Microsoft Excel and Outlook
• Experience working with a WMS or inventory management system preferred
• Strong written and verbal communication skills
• Excellent attention to detail and organizational skills
• Ability to multitask and prioritize responsibilities in a fast-paced environment
• Ability to work independently while contributing to a team
• Strong commitment to safety, quality, and accuracy

Work Environment & Physical Requirements:

• Work may be performed in climate-controlled areas and warehouse environments with varying temperatures
• Ability to stand or sit for extended periods, including shifts up to 12 hours
• Ability to occasionally lift up to 50 lbs.
• Frequent bending, reaching, crouching, kneeling, pushing, and pulling
• Exposure to warehouse equipment, tools, noise, and other operational hazards
• Ability to safely perform all essential job functions with or without reasonable accommodation

Tools & Equipment Used:

• Handheld scanners and other data collection devices
• WMS and inventory management systems
• Microsoft Excel, Outlook, Word, and PowerPoint
• Two-way radios
• Tape measures, rulers, gauges, micrometers, calipers, and other measuring equipment
• Hand tools, power tools, and air tools
• Safety glasses, gloves, earplugs, steel-toed footwear, and other required PPE
• Other tools and equipment required by the customer or operation

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