Unanet A/E Billing Manager

Job Description: Unanet A/E Billing Manager Location: Fairfax County, Virginia Employment Type: Permanent Salary: $85,000–$95,000 About the Role A leading Washington, DC-area multi-disciplinary design firm specializing in civil engineering, site planning, land surveying, and landscape architecture is seeking a Unanet A/E Billing Manager to join its accounting team on-site in Fairfax County, VA. The ideal candidate has supervisory experience and advanced skills in Unanet A/E billing, project set-up and maintenance, and related functions, along with solid proficiency in Microsoft Excel. Deltek Vision billing experience is a plus, as the firm is still transitioning from Vision to Unanet. The candidate must be detail-oriented, able to manage multiple priorities and deadlines, a strong written and verbal communicator, and comfortable working both independently and as part of a team. Reporting to the CFO, the Billing Manager will supervise a staff of three (two billing accountants and one accounts receivable/collections accountant) while participating directly in the monthly billing process. Key Responsibilities Set up new projects in Unanet A/E, including general information, budgets, and billing terms Save and organize new project contracts, additional work authorizations, and other billing-related correspondence in the firm's project contract database Generate draft invoices (pre-bills) and WIP reports monthly; distribute to project managers Process and post invoices based on pre-bill mark-ups from project managers; send invoices per contract billing instructions Prepare special client-requested invoice formats or input invoices into client vendor management systems as needed Process billing adjustments and void/reissue invoices as necessary Generate post-billing reports for management Supervise close-out procedures after project completion Periodically update the project number database on the firm's intranet Advise and assist the accounts receivable/collections accountant as needed Provide staff training and guidance as necessary Execute other ad hoc reports and tasks as requested by the CFO and executive management Qualifications Advanced Unanet A/E billing experience required; Deltek Vision experience a plus Prior supervisory experience Proficiency in Microsoft Excel Excellent written and oral communication skills Highly detail-oriented with strong organizational and time-management skills Ability to manage multiple priorities and deadlines Team player who can also work independently