Position Summary The IT Data Analyst is responsible for collecting, validating, analyzing, and reporting institutional data to support the College’s strategic goals, regulatory requirements, and data-informed decision-making processes. The position will initially focus on data collection, analysis, and reporting for the Title III C5 Grant, while helping establish a comprehensive institutional research and reporting framework. The IT Data Analyst will collaborate with departments across the College to support institutional effectiveness, accreditation, enrollment management, student success initiatives, grant compliance, and executive decision-making. The position will also assist with the development and implementation of the College’s data warehouse and business intelligence environment. Distinguishing Characteristics This grant-funded position serves as the College’s primary analyst for Title III C5 Grant reporting and institutional data analysis initiatives. The IT Data Analyst works under the direction of the Vice President of Information Technology and serves as a key resource for institutional research, grant compliance reporting, data governance, business intelligence, and strategic planning efforts. The position requires a combination of technical expertise, analytical thinking, and collaborative communication skills to transform institutional data into actionable information for leadership and stakeholders. Duties and Responsibilities
- Serves as the primary data analyst for the Title III C5 Grant, ensuring timely and accurate reporting of grant objectives, performance measures, and compliance requirements.
- Collects, validates, analyzes, and reports data required for federal, state, institutional, accreditation, and grant-funded programs.
- Collaborates with grant leadership, project directors, and administrative departments to collect, validate, analyze, and report Title III C5 Grant data.
- Develops, maintains, and automates recurring reports, dashboards, and data visualizations for college leadership and stakeholders.
- Assists in the planning, development, implementation, and maintenance of the College’s data warehouse and business intelligence environment.
- Develops and maintains SQL queries, data extracts, and automated reporting processes from enterprise systems and institutional databases.
- Supports Institutional Research functions, including enrollment, retention, persistence, graduation, transfer, workforce, and student success reporting.
- Performs data extraction, transformation, validation, and analysis from multiple information systems and databases.
- Monitors data quality and integrity and recommends improvements to data collection, reporting, and business processes.
- Supports the development and implementation of data governance standards, reporting procedures, and data documentation.
- Assists with federal, state, accreditation, and compliance reporting requirements, including IPEDS and other higher education reporting initiatives.
- Creates and maintains interactive dashboards and data visualizations to support executive leadership, academic departments, and operational units.
- Provides analytical support for strategic planning, institutional effectiveness, enrollment management, and performance measurement initiatives.
- Creates and maintains documentation for data definitions, reporting procedures, business rules, and data governance standards.
- Works collaboratively with Information Technology staff to improve data integration, reporting capabilities, and institutional access to reliable information.
- Assists departments with ad hoc reporting requests, data analysis projects, and operational assessments.
- Prepares reports and presentations for college leadership, committees, accreditation teams, grant sponsors, and external stakeholders.
- Maintains confidentiality and security of sensitive institutional, employee, and student information in accordance with applicable laws, regulations, and College policies.
- Serves as a member of assigned committees and task forces.
- Other duties as assigned.
- Performs any other duties to drive the College’s Vision, to fulfill the College’s Mission, and to abide by the College’s Values.
Minimum Qualifications Education
- Bachelor’s Degree in Data Analytics, Information Systems, Computer Science, Statistics, Mathematics, Business Analytics, Institutional Research, Higher Education Administration, or a related field is required.
- Master’s Degree in a related field is preferred.
Experience
- Two (2) years of experience in data analysis, institutional research, business intelligence, database administration, reporting, or a related field is required.
- Experience writing and maintaining SQL queries and working with relational databases is required.
- Experience with data warehousing, business intelligence platforms, dashboard development, or data integration projects is preferred.
- Experience in higher education, institutional research, grant reporting, or regulatory compliance reporting is preferred.
Knowledge, Skills, and Abilities Required
- Excellent interpersonal skills; ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner.
- Strong analytical and problem-solving skills with the ability to interpret complex data and communicate findings clearly.
- Proficiency in Microsoft Excel, including advanced functions, pivot tables, data analysis, and reporting tools.
- Proficiency in SQL and relational database concepts, including querying, reporting, troubleshooting, and data validation.
- Knowledge of data warehouse concepts, data integration processes, and business intelligence methodologies.
- Experience developing dashboards and visualizations using Power BI, Tableau, SSRS, or similar reporting platforms.
- Knowledge of statistical analysis methods and data visualization best practices.
- Ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
- Ability to develop and maintain reports, dashboards, automated reporting processes, and data visualizations.
- Knowledge of database structures, data management principles, and data governance practices.
- Understanding of higher education reporting requirements, including IPEDS, accreditation reporting, and institutional effectiveness measures.
- Ability to translate technical and analytical information into meaningful reports and recommendations for non-technical audiences.
- Knowledge of enterprise resource planning systems and student information systems, including Banner or similar platforms.
- Ability to manage multiple projects and meet deadlines in an environment of changing priorities.
- Ability to maintain confidentiality and appropriately handle sensitive information.
- Demonstrated ability to work independently with minimal supervision.
- Demonstrated ability to work collaboratively with faculty, staff, administrators, and external stakeholders.
- Ability to research, interpret, and analyze institutional, operational, financial, and student data.
- Ability to prepare and deliver presentations and communicate technical information to a variety of audiences.
- Strong organizational skills with attention to detail, accuracy, and data integrity.
- Demonstrated ability to identify process improvements and implement effective solutions.
- Ability to follow College policies and procedures.
- Required to work a full 37.5 hours per week.
- Ability to relate to a diverse population and maintain professionalism when faced with difficult situations.
- Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion.
- Must support and promote the College’s mission, vision, values, and commitment to student success.
Supplemental information
Blue Ridge Community and Technical College is an equal opportunity institution and does not discriminate based on race, color, national origin, sex, pregnancy, age, disability, or religion in admission, employment, or educational programs and activities; nor does it discriminate based on genetic information in employment or employee health benefits. Faculty, staff, students, and applicants are protected from retaliation for making complaints or assisting in investigations of discrimination. If you require reasonable accommodation to complete the job application, pre-employment testing, interview, or to otherwise participate in the hiring process, please contact Megan Stoner, Talent Acquisition & Development Coordinator at 304-260-4380 or email hr@blueridgectc.edu.
Benefits
PEIA INSURANCE
The WV Public Employees Insurance Agency (PEIA) offer a preferred provider benefit plan (PPB) for employees and their dependents. Employee premiums are based on annual base salary, coverage type (single or family), and the plan selected. Tobacco-free insured's receive a preferred monthly premium rate. Coverage is effective the first of the month following the month of enrollment. Premiums are taken on a pre-tax basis. PEIA Website: www.wvpeia.com PEIA offers four PEIA PPB Plans.
THE HEALTH PLAN
The Health Plan is a state and federally qualified Health Maintenance Organization. HMO's/HIC's contract with various physicians and facilities to provide medical care to their members. The Health Plan became an option for coverage in the Eastern Panhandle July 1, 2011. Employee premiums are based on annual base salary, coverage type (single or family), and the plan selected. Coverage is effective the first of the month following the month of enrollment. Premiums are taken on a pre-tax basis. Health Plan website is www.healthplan.org
LIFE INSURANCE
Active members receive basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings through MetLife. Non-Medicare retirees and Medicare retirees may purchase basic and optional life insurance from MetLife.
MOUNTAINEER FLEXIBLE BENEFITS PLANS are sponsored by the Public Employees Insurance Agency, and administered by Fringe Benefits Management Company. The FBMC website is www.fbmc-benefits.com
Flexible Spending Accounts Flexible Spending Accounts (FSA) The IRS approved tax-free account that saves you taxes on eligible medical and dependent care expense. You authorize per-pay-period deposits to your FSA from before tax salary. As eligible expenses are incurred, you request tax-free withdrawals from your account to reimburse yourself, (saving federal, state and Social Security Taxes).
Sun Life Dental Insurance - Offers 4 plan options for employees Vision Care-- Humana/Eye Med offers two plans to help pay for eye care needs. Hearing Health Care The EPIC Hearing Service Plan provides easy access to hearing health professionals, primary physicians and audiologists. The EPIC Hearing Plan's 5 basis steps to good hearing include: pure tone hearing test, functional assessment, hearing aid evaluation, fitting and programming, and therapy and training.
HEALTH SAVINGS ACCOUNT
Employees participating in a high deductible health plan may enroll in a HAS on a pre-tax basis. This option allows you and your family to take greater responsibility for our medical care to reduce your insurance premiums and save money for future health expenses. Unlike money in a FSA the funds do not have to be spent in the plan year they are deposited.
LIMITED--USE MEDICAL FSA
A Limited-Use Medical FSA is designed specifically for employees who wish to take advantage of a Health Savings Account (HSA), while continuing to enjoy the tax savings expected from a FSA. Funds are set aside from your salary before taxes are deducted, allowing you to pay your eligible expenses tax free. However these funds can only be used for dental, vision, and preventive care expenses not covered by your high deductible health plan.
LONG –TERM DISABILITY INCOME PLANS
Long-Term Disability (LTD) insurance can help safeguard your family's lifestyle when you are unable to work. The monthly LTD benefits are based on your earnings. The group insurance policy refers to these earnings as pre-disability earnings.
SHORT– TERM DISABILITY INCOME PLAN
The weekly Short-Term Disability (STD) benefit is 70% of your pre-disability, reduced by deductible income. There is a 30-day benefit waiting period. The maximum weekly benefits is $750. The minimum benefit is $15.
GROUP LEGAL PLAN
When faced with a legal situation you can simply pick up the phone and call a knowledgeable client service representative to assist you in locating a Plan Attorney near you. A brief summary of the Legal Plan and definitions of covered services can be found at info.legalplans.com. This is a post-tax benefit.
THE STANDARD
Long Term Disability-- this policy has a benefit amount of 60% of your Basic Monthly Earnings to a $6,000 maximum and Standard will continue to make payments to the employee's annuity, up to the set amount. Approved LTD claim is payable at the end of the 180-day benefit waiting period. Coverage also provides participant with 24 hour access to counseling services through unlimited telephone and internet access as well as up to 3 face to face counseling sessions.
BASIC RETIREMENT
The State of WV requires participation in a tax-sheltered 401(a) Defined Contribution Plan. The Higher Education Policy Commission (HEPC) makes decisions regarding the offered programs. Benefits eligible employees contribute 6% of their gross pay, which is matched at 6% by Blue Ridge CTC. The 401(a) Plan contributions and any earnings are always 100% vested (including rollovers from previous employers).
Great-West Retirement Services The Great-West family of companies ranks as one of the oldest and largest financial institutions in North America. Wide arrays of core investment options are available through your Plan. Once you have enrolled, investment option information is also available through the website at www.gwrs.com.
TIAA-CREF Founded for employees in education and research to build secure financial futures, TIAA-CREF is one of the world's largest retirement systems. TIAA-CREF charges no sales loads, has low expense charges, and offers many annuity and mutual fund accounts and life cycle funds. Once you have enrolled, investment option information is also available through the website at www.tiaa-cref.org Supplemental Retirement Supplemental savings and investment programs are available through GreatWest and TIAA-CREF. This program enables employees to save additional retirement money through tax deferral. Participation is voluntary, and contributions are not matched. Maximum contribution amounts are limited by law. Some options are:
Supplemental Retirement 403(b) This program enables employees to save additional retirement money through tax deferral. Participation is voluntary, and contributions are not matched. Maximum contribution amounts are limited by law. Upon separation from service or at age 59 1/2 participants may begin annuity income or make cash withdrawals from supplemental monies. Loans are also available.
Deferred Compensation Plan 457(b) A nonqualified, tax-deferred compensation plan offers tax advantages to employees. Employees can contribute to both a 403(b) plan and a 457(b) plan. Higher wage earners will benefit by having both plans. The 457(b) public plan has no triggering events; upon termination of employment, monies are available despite age with no penalties. Annual Leave All full-time regular employees shall be eligible for annual leave with pay on the following basis: 2 days accrual per month Accumulated leave for continuing employees may not exceed twice the amount earned in any twelve month period.
Sick Leave Sick leave may be used by an employee who is ill, injured or when a member of the immediate family is seriously ill as defined by the treating physician or when a death occurs in the immediate family. For the purpose of administering this leave policy, the immediate family is defined as: father, mother, son, daughter, brother, sister, husband or wife, mother in law, father in law, brother in law, sister in law, son in law, daughter in law, grandmother, grandfather, granddaughter, grandson, stepmother, stepfather, stepchildren, or others considered to be members of the household and living under the same roof. Sick leave may also be used for employee medical appointments which are approved in advance by the supervisor. Accumulation of Sick Leave Accumulation of sick leave is unlimited. Full time regular employees accrue 1.5 days of sick leave per month of active employment. Employees working between 1,040 hours-- 1,950 hours over at least nine months of a twelve month period shall accumulate sick leave on a prorated basis. Higher Education Employees Catastrophic Leave Program (WV Code, Section 18B?]9?]10, effective June 5, 1992) A classified employee experiencing a catastrophic illness or injury as defined by the West Virginia Code and Blue Ridge CTC policy may request approval to receive paid leave time donated by other employees. Within established limits, employees may voluntarily donate accumulated sick or annual leave directly to an approved recipient. Funeral Leave When a death occurs in the immediate family, a reasonable amount of time may be charged to accrued sick leave as required for the employee to arrange for and attend the funeral and related services, including travel time. For the purpose of administering this leave policy, the immediate family is defined as: parent, child, grandparent, grandchild, brother, sister, husband, wife, step-parent, step-child, brother-in-law, sister-in-law or others considered to be members of the household and living under the same roof. AFLAC--American Family Life Assurance Company AFLAC offers Hospital Advantage, STD, Accident Indemnity Advantage, Cancer Care, Critical Care and Recovery, Dental Insurance, Vision policies. These policies can help by paying cash benefits you can use to help cover rent, groceries, and other daily living expenses while you are out of work and you can also use the cash benefits to help with unexpected medical expenses. All full-time and part-time employees are eligible to participate. The premiums for these policies will be covered entirely by the employee on a post-tax basis. The enrollment period is rolling.
Employee Assistance Program Blue Ridge CTC offers an Employee Assistance Program (EAP) through the EastRidge Health Systems in Martinsburg. The EAP provides a wide range of counseling services in a confidential setting. The first three (3) visits are no cost and the employee is responsible for the costs of any subsequent visit. These costs may be covered by medical insurance. Contact HR or EastRidge at 304-263-8954 or the 24 Hour Crisis number at 855-807-1258 Reasonable amount of time is determined at the discretion of the supervisor, and is based upon geographic distance, work load and similar factors. Sick leave is not provided for an extended bereavement period or to attend to the affairs of the estate; annual leave may be requested for these purposes. Red Cross Leave An employee that is a certified disaster service volunteer of the American Red Cross may be granted, with the supervisor's approval, leave with pay for up to 15 work days per year to participate in relief services for the Red Cross. Grievance, Witness, and Jury Leave Employees who are subpoenaed or directed to serve as jurors, or appear as witnesses for review proceedings of the Federal Government, the State of West Virginia, or a political subdivision thereof, shall be entitled to work release time for such duty and for such period of required absence which overlaps regularly scheduled work time. Employees are entitled to leave with pay for the required period of absence during the regularly scheduled work time including reasonable travel time
Military Leave Members of the National Guard or any reserve component of the armed forces of the United States are entitled to and will receive a leave of absence for thirty (30) days without loss of pay, status, or efficiency rating, for all days engaged in field training or service for a maximum period of thirty working days in any one calendar year, ordered or authorized under provision of state law. Family and Medical Leave Act 1993 (BOG Policy 10) The FMLA allows an employee to request up to twelve (12) weeks, per year of leave:
- For the birth of a child, or placement of a child with you for adoption or foster care
- Your own serious health condition
- Because you are needed to care for your spouse, child or parent due to serious health condition
- Because of a qualifying exigency arising out of the fact that your spouse, child, parent is on covered active duty or call to covered active duty status with the Armed Forces
- Because you are the spouse, child, parent, or next of kin of a covered service member with a serious injury or illness Medical coverage may continue during this leave period with the employee paying full costs
Holidays There are twelve (12) paid holidays each fiscal year, plus statewide primary and general election days, plus two additional half-holidays when Christmas and New Year's Day fall on Tuesday through Friday. Holidays shall include: Independence Day, Labor Day, Thanksgiving Day, Christmas Day, New Year's Day, Martin Luther King's Birthday, and Memorial Day. The remaining holidays are designated at the discretion of the president each year. Employee Education The College encourages career development and self-improvement. If eligible, classified employees may be allowed time-off during work hours to attend up to one (1) three credit hour class, provided the absence will not interfere with the unit's operation and is approved by the organizational administrator. Only full-time regular employees are eligible for time-off or adjusted teaching schedules to attend classes. Classified employees must have completed the probationary period. Before the start of the semester the supervisor must approve/disapprove the release. Classified Staff Development is available up to $600 per academic year contingent upon funding available. Faculty and Non-Classified employees are eligible to receive up to the $1000 per semester cap consistent with professional development and contingent upon funding availability. Faculty and Non-Classified employees are eligible to receive tuition reimbursement up to $1000 per Fiscal Year contingent upon funding availability.
Tuition Waivers Tuition waivers up to a maximum of nine (9) credit hours per semester per person to full-time, benefits-eligible academic and nonacademic personnel that have been employed for a period of at least six (6) months. Applications for tuition waivers are due by August 1 for the fall semester, December 1 for the spring semester, and May 1 for summer terms. Tuition waivers are available to faculty and staff employee spouse and/or dependents who are taking classes at Blue Ridge CTC. A dependent is defined by the IRS regulation 501. Applications for tuition waivers are due by August 1 for the fall semester, December 1 for the spring semester, and May 1 for summer terms. Employees requesting tuition waivers for a spouse or dependent must have been employed for a minimum of six months in a benefits-eligible position. Dependent Care FSA Set aside funds to pay eligible expenses for child or adult and elder care cost tax free, while you and your spouse are working. Eligible dependent care expenses includes: after school care, baby-sitting fees, day care fees and other eligible expenses listed on website www.myfbmc.com. $5,000 maximum limited
