Administrative & Data Support Manager

Position Summary This grant-funded faculty position will collect data, report data, and assist with quarterly performance and narrative reports. This position will manage the data and project management software and work closely with the financial department on monthly budgets and expenditures as approved by project leadership. This position works closely with the Finance office to be sure that all charges to grants are made correctly and works directly with the Chief Academic Officer and the grant Project Director on all aspects of the C5 grant business systems and processes.

Distinguishing Characteristics:

This position requires a highly motivated, goal-oriented individual who can meet time and report deadline performance goals as set forth in the Blue Ridge C5 Grant. This position will work collaboratively with all Blue Ridge CTC offices with special emphasis on Computer Technology/Cyber Security programs, Finance Office, Financial Aid, Admissions, Job Placement, Institutional Research, and Enrollment Management. The Administrative and Data Specialist must be able to work independently at times yet drive grant program outcomes and deliverables. This is an in-person position. This position will establish a presence at the College’s Technology Center, but is expected to work and travel between all three campus locations regularly and as needed. Duties and Responsibilities

• Oversees data reporting and financial management in collaboration with the grant manager/project director
• Oversees financial reporting and tuition invoicing related to the grant
• Serves as the C5 administrative lead for projects and meeting performance goals
• Works closely the Project Director and the Chief Academic Officer to meet the performance outcomes of the grant.
• Assist the Student Success Counselor and Project Director with obtaining time and effort reporting and documentation of grant participant outcomes.
• Prepares required reports for college leadership and grant reporting purposes.
• Review participant progress and track participant use of academic support services
• Collaborates with Enrollment Management leadership and personnel for college degree programs.
• Conducts regular outreach to faculty and other college staff as needed to support grant performance goals.
• Maintains accurate tracking data and notes for each assigned student, recommending appropriate referrals and opportunity programs, and working closely with the local Workforce Development Board.
• Maintains a presence at all locations, visiting each campus/center at least once per week. This position schedules at each location as needed and more at the other sites, if required to meet the grant performance goals.
• Serves as a member of assigned committees and task forces
• Fosters collaborative partnerships for the college with the community, especially business leaders and employers.
• Other duties as assigned
• Performs any other duties to drive the College’s Vision, to fulfill the College’s Mission, and to abide by the College’s Values

Minimum Qualifications Education

• Master’s Degree in Education, Adult Education, Business Management, or a related field is required.

Experience

• Experience working in a higher educational or adult environment is preferred.
• 2 - 3 years of experience in adult education administration

Knowledge, Skills, and Abilities Required:

• Excellent interpersonal skills; ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner.
• Exhibit leadership skills and professional behaviors.
• Willingness to collaborate with all areas of the College in a positive manner that supports diversity and a respectful workplace
• Proficient in research, interpreting, and analyzing diverse data; ability to enter, monitor, and interpret student data accurately
• Ability to manage multiple projects in an environment of rapid growth and change
• Ability to prepare and deliver presentations verbally; experienced in PowerPoint and presentation skills.
• Ability to utilize Word and Excel and to implement Access data reports or similar data collection software
• Must be able to read financial spreadsheets, interpret results, and communicate with financing on invoicing.
• Must be able to complete tuition and fees reconciliation reports.
• The ability to research, interpret, and analyze data is required.
• The ability to learn and coordinate AGS software data collection systems
• Must work independently with minimal clerical support
• Familiarity with fiscal requirements of grants and budgets of sponsored projects
• Understanding of the organization of public higher education systems
• Familiarity with issues faced by community college students, especially in rural settings
• Knowledgeable in an enrollment management system (i.e., Banner)
• Must be detailed and deadline-oriented with a solid background in program development, operations, management, and marketing
• Ability to analyze programs, identify solutions, and take appropriate action to resolve problems using independent judgement and decision-making processes
• Demonstrated ability to work both independently and as part of a team
• Demonstrated ability to work well with faculty and administrators
• Required to work a full 37.5 hours a week
• Must be able to work a flexible schedule that could include early morning, evening hours or Saturdays (College recruitment events)
• Ability to relate to a diverse population and to maintain composure when faced with difficult situations
• Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with attention to detail.
• Must follow College policies and procedures.

Licensure/Certification Required:

• A valid driver’s license is required.

Physical/Work Demands:

Job duties are performed in a standard office work environment and require typical bending, stooping, sitting, and carrying of light objects weighing up to 25 pounds. Travel by automobile to off-site locations is required on a daily to weekly basis. Must be able to work weekends or various shifts as assigned. Supplemental information

Blue Ridge Community and Technical College is an equal opportunity institution and does not discriminate based on race, color, national origin, sex, pregnancy, age, disability, or religion in admission, employment, or educational programs and activities; nor does it discriminate based on genetic information in employment or employee health benefits. Faculty, staff, students, and applicants are protected from retaliation for making complaints or assisting in investigations of discrimination. If you require reasonable accommodation to complete the job application, pre-employment testing, interview, or to otherwise participate in the hiring process, please contact Megan Stoner, Talent Acquisition & Development Coordinator at 304-260-4380 or email hr@blueridgectc.edu.

Benefits

PEIA INSURANCE

The WV Public Employees Insurance Agency (PEIA) offer a preferred provider benefit plan (PPB) for employees and their dependents. Employee premiums are based on annual base salary, coverage type (single or family), and the plan selected. Tobacco-free insured's receive a preferred monthly premium rate. Coverage is effective the first of the month following the month of enrollment. Premiums are taken on a pre-tax basis. PEIA Website: www.wvpeia.com PEIA offers four PEIA PPB Plans.

THE HEALTH PLAN

The Health Plan is a state and federally qualified Health Maintenance Organization. HMO's/HIC's contract with various physicians and facilities to provide medical care to their members. The Health Plan became an option for coverage in the Eastern Panhandle July 1, 2011. Employee premiums are based on annual base salary, coverage type (single or family), and the plan selected. Coverage is effective the first of the month following the month of enrollment. Premiums are taken on a pre-tax basis. Health Plan website is www.healthplan.org

LIFE INSURANCE

Active members receive basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings through MetLife. Non-Medicare retirees and Medicare retirees may purchase basic and optional life insurance from MetLife.

MOUNTAINEER FLEXIBLE BENEFITS PLANS are sponsored by the Public Employees Insurance Agency, and administered by Fringe Benefits Management Company. The FBMC website is www.fbmc-benefits.com

Flexible Spending Accounts Flexible Spending Accounts (FSA) The IRS approved tax-free account that saves you taxes on eligible medical and dependent care expense. You authorize per-pay-period deposits to your FSA from before tax salary. As eligible expenses are incurred, you request tax-free withdrawals from your account to reimburse yourself, (saving federal, state and Social Security Taxes).

Sun Life Dental Insurance - Offers 4 plan options for employees Vision Care-- Humana/Eye Med offers two plans to help pay for eye care needs. Hearing Health Care The EPIC Hearing Service Plan provides easy access to hearing health professionals, primary physicians and audiologists. The EPIC Hearing Plan's 5 basis steps to good hearing include: pure tone hearing test, functional assessment, hearing aid evaluation, fitting and programming, and therapy and training.

HEALTH SAVINGS ACCOUNT

Employees participating in a high deductible health plan may enroll in a HAS on a pre-tax basis. This option allows you and your family to take greater responsibility for our medical care to reduce your insurance premiums and save money for future health expenses. Unlike money in a FSA the funds do not have to be spent in the plan year they are deposited.

LIMITED--USE MEDICAL FSA

A Limited-Use Medical FSA is designed specifically for employees who wish to take advantage of a Health Savings Account (HSA), while continuing to enjoy the tax savings expected from a FSA. Funds are set aside from your salary before taxes are deducted, allowing you to pay your eligible expenses tax free. However these funds can only be used for dental, vision, and preventive care expenses not covered by your high deductible health plan.

LONG –TERM DISABILITY INCOME PLANS

Long-Term Disability (LTD) insurance can help safeguard your family's lifestyle when you are unable to work. The monthly LTD benefits are based on your earnings. The group insurance policy refers to these earnings as pre-disability earnings.

SHORT– TERM DISABILITY INCOME PLAN

The weekly Short-Term Disability (STD) benefit is 70% of your pre-disability, reduced by deductible income. There is a 30-day benefit waiting period. The maximum weekly benefits is $750. The minimum benefit is $15.

GROUP LEGAL PLAN

When faced with a legal situation you can simply pick up the phone and call a knowledgeable client service representative to assist you in locating a Plan Attorney near you. A brief summary of the Legal Plan and definitions of covered services can be found at info.legalplans.com. This is a post-tax benefit.

THE STANDARD

Long Term Disability-- this policy has a benefit amount of 60% of your Basic Monthly Earnings to a $6,000 maximum and Standard will continue to make payments to the employee's annuity, up to the set amount. Approved LTD claim is payable at the end of the 180-day benefit waiting period. Coverage also provides participant with 24 hour access to counseling services through unlimited telephone and internet access as well as up to 3 face to face counseling sessions.

BASIC RETIREMENT

The State of WV requires participation in a tax-sheltered 401(a) Defined Contribution Plan. The Higher Education Policy Commission (HEPC) makes decisions regarding the offered programs. Benefits eligible employees contribute 6% of their gross pay, which is matched at 6% by Blue Ridge CTC. The 401(a) Plan contributions and any earnings are always 100% vested (including rollovers from previous employers).

Great-West Retirement Services The Great-West family of companies ranks as one of the oldest and largest financial institutions in North America. Wide arrays of core investment options are available through your Plan. Once you have enrolled, investment option information is also available through the website at www.gwrs.com.

TIAA-CREF Founded for employees in education and research to build secure financial futures, TIAA-CREF is one of the world's largest retirement systems. TIAA-CREF charges no sales loads, has low expense charges, and offers many annuity and mutual fund accounts and life cycle funds. Once you have enrolled, investment option information is also available through the website at www.tiaa-cref.org Supplemental Retirement Supplemental savings and investment programs are available through GreatWest and TIAA-CREF. This program enables employees to save additional retirement money through tax deferral. Participation is voluntary, and contributions are not matched. Maximum contribution amounts are limited by law. Some options are:

Supplemental Retirement 403(b) This program enables employees to save additional retirement money through tax deferral. Participation is voluntary, and contributions are not matched. Maximum contribution amounts are limited by law. Upon separation from service or at age 59 1/2 participants may begin annuity income or make cash withdrawals from supplemental monies. Loans are also available.

Deferred Compensation Plan 457(b) A nonqualified, tax-deferred compensation plan offers tax advantages to employees. Employees can contribute to both a 403(b) plan and a 457(b) plan. Higher wage earners will benefit by having both plans. The 457(b) public plan has no triggering events; upon termination of employment, monies are available despite age with no penalties. Annual Leave All full-time regular employees shall be eligible for annual leave with pay on the following basis: 2 days accrual per month Accumulated leave for continuing employees may not exceed twice the amount earned in any twelve month period.

Sick Leave Sick leave may be used by an employee who is ill, injured or when a member of the immediate family is seriously ill as defined by the treating physician or when a death occurs in the immediate family. For the purpose of administering this leave policy, the immediate family is defined as: father, mother, son, daughter, brother, sister, husband or wife, mother in law, father in law, brother in law, sister in law, son in law, daughter in law, grandmother, grandfather, granddaughter, grandson, stepmother, stepfather, stepchildren, or others considered to be members of the household and living under the same roof. Sick leave may also be used for employee medical appointments which are approved in advance by the supervisor. Accumulation of Sick Leave Accumulation of sick leave is unlimited. Full time regular employees accrue 1.5 days of sick leave per month of active employment. Employees working between 1,040 hours-- 1,950 hours over at least nine months of a twelve month period shall accumulate sick leave on a prorated basis. Higher Education Employees Catastrophic Leave Program (WV Code, Section 18B?]9?]10, effective June 5, 1992) A classified employee experiencing a catastrophic illness or injury as defined by the West Virginia Code and Blue Ridge CTC policy may request approval to receive paid leave time donated by other employees. Within established limits, employees may voluntarily donate accumulated sick or annual leave directly to an approved recipient. Funeral Leave When a death occurs in the immediate family, a reasonable amount of time may be charged to accrued sick leave as required for the employee to arrange for and attend the funeral and related services, including travel time. For the purpose of administering this leave policy, the immediate family is defined as: parent, child, grandparent, grandchild, brother, sister, husband, wife, step-parent, step-child, brother-in-law, sister-in-law or others considered to be members of the household and living under the same roof. AFLAC--American Family Life Assurance Company AFLAC offers Hospital Advantage, STD, Accident Indemnity Advantage, Cancer Care, Critical Care and Recovery, Dental Insurance, Vision policies. These policies can help by paying cash benefits you can use to help cover rent, groceries, and other daily living expenses while you are out of work and you can also use the cash benefits to help with unexpected medical expenses. All full-time and part-time employees are eligible to participate. The premiums for these policies will be covered entirely by the employee on a post-tax basis. The enrollment period is rolling.

Employee Assistance Program Blue Ridge CTC offers an Employee Assistance Program (EAP) through the EastRidge Health Systems in Martinsburg. The EAP provides a wide range of counseling services in a confidential setting. The first three (3) visits are no cost and the employee is responsible for the costs of any subsequent visit. These costs may be covered by medical insurance. Contact HR or EastRidge at 304-263-8954 or the 24 Hour Crisis number at 855-807-1258 Reasonable amount of time is determined at the discretion of the supervisor, and is based upon geographic distance, work load and similar factors. Sick leave is not provided for an extended bereavement period or to attend to the affairs of the estate; annual leave may be requested for these purposes. Red Cross Leave An employee that is a certified disaster service volunteer of the American Red Cross may be granted, with the supervisor's approval, leave with pay for up to 15 work days per year to participate in relief services for the Red Cross. Grievance, Witness, and Jury Leave Employees who are subpoenaed or directed to serve as jurors, or appear as witnesses for review proceedings of the Federal Government, the State of West Virginia, or a political subdivision thereof, shall be entitled to work release time for such duty and for such period of required absence which overlaps regularly scheduled work time. Employees are entitled to leave with pay for the required period of absence during the regularly scheduled work time including reasonable travel time

Military Leave Members of the National Guard or any reserve component of the armed forces of the United States are entitled to and will receive a leave of absence for thirty (30) days without loss of pay, status, or efficiency rating, for all days engaged in field training or service for a maximum period of thirty working days in any one calendar year, ordered or authorized under provision of state law. Family and Medical Leave Act 1993 (BOG Policy 10) The FMLA allows an employee to request up to twelve (12) weeks, per year of leave:

1. For the birth of a child, or placement of a child with you for adoption or foster care
2. Your own serious health condition
3. Because you are needed to care for your spouse, child or parent due to serious health condition
4. Because of a qualifying exigency arising out of the fact that your spouse, child, parent is on covered active duty or call to covered active duty status with the Armed Forces
5. Because you are the spouse, child, parent, or next of kin of a covered service member with a serious injury or illness Medical coverage may continue during this leave period with the employee paying full costs

Holidays There are twelve (12) paid holidays each fiscal year, plus statewide primary and general election days, plus two additional half-holidays when Christmas and New Year's Day fall on Tuesday through Friday. Holidays shall include: Independence Day, Labor Day, Thanksgiving Day, Christmas Day, New Year's Day, Martin Luther King's Birthday, and Memorial Day. The remaining holidays are designated at the discretion of the president each year. Employee Education The College encourages career development and self-improvement. If eligible, classified employees may be allowed time-off during work hours to attend up to one (1) three credit hour class, provided the absence will not interfere with the unit's operation and is approved by the organizational administrator. Only full-time regular employees are eligible for time-off or adjusted teaching schedules to attend classes. Classified employees must have completed the probationary period. Before the start of the semester the supervisor must approve/disapprove the release. Classified Staff Development is available up to $600 per academic year contingent upon funding available. Faculty and Non-Classified employees are eligible to receive up to the $1000 per semester cap consistent with professional development and contingent upon funding availability. Faculty and Non-Classified employees are eligible to receive tuition reimbursement up to $1000 per Fiscal Year contingent upon funding availability.

Tuition Waivers Tuition waivers up to a maximum of nine (9) credit hours per semester per person to full-time, benefits-eligible academic and nonacademic personnel that have been employed for a period of at least six (6) months. Applications for tuition waivers are due by August 1 for the fall semester, December 1 for the spring semester, and May 1 for summer terms. Tuition waivers are available to faculty and staff employee spouse and/or dependents who are taking classes at Blue Ridge CTC. A dependent is defined by the IRS regulation 501. Applications for tuition waivers are due by August 1 for the fall semester, December 1 for the spring semester, and May 1 for summer terms. Employees requesting tuition waivers for a spouse or dependent must have been employed for a minimum of six months in a benefits-eligible position. Dependent Care FSA Set aside funds to pay eligible expenses for child or adult and elder care cost tax free, while you and your spouse are working. Eligible dependent care expenses includes: after school care, baby-sitting fees, day care fees and other eligible expenses listed on website www.myfbmc.com. $5,000 maximum limited