Legal Assistant

The Immigration Practice Group Assistant provides detailed administrative support to the Immigration Practice Group leaders, attorneys, program manager, and legal analysts in a fast-paced environment. Provides flexibility in extending support and assistance through multi-tasking for multiple people and/or initiatives and proactively contributes to the group/Firm’s success by actively seeking to improve working processes, anticipate needs, and acting accordingly. This role is central to ensuring a smooth operation of the practice group and supports the team members in their day-to-day workload which requires significant flexibility and adaptability.

Responsibilities

• Perform general office duties, including mailing, document management, data entry, preparing reports, and maintenance of other general office needs • Initiate and follow up on conflict checks
• Opening and closing client matters
• Assist in preparing client communications such as letters and compliance documents
• Support in preparation of immigration specific forms and documents
• Manage complex and dynamic calendars, coordinate internal and external meetings, schedule travel, and ensure all upcoming commitments - including video conferences, in‑person meetings, and deadlines - are well‑organized and fully prepared for in advance
• Organize and support video conferencing, in-person meetings, and conference calls
• Filter, sort, and respond to emails from clients and other parties by email in a professional and polished manner consistent with Bernstein Shur standards
• Answer phones, take messages, escalate matters as necessary, and redirect calls
• Coordinate credit card reconciliations, expense reports, and other administrative workflows
• Assist with attorney licensing requirements (including CLEs)
• Provide typing and other electronic support as requested, including from dictations
• Proactively identify and anticipate executive needs and provide initiative-taking solutions
• Manage confidential information and maintain discretion at all times
• Provide back-up coverage to reception
• Other duties as assigned to support the practice group or firm functions

Requirements

• AA/AS required, BA/BS strongly preferred• Highly organized, meticulous, and self-directed, with a continuous improvement mindset and keen diligence.
• Strong attention to detail and ability to effectively review and edit written text
• Enthusiastic collaborator with a cheerful outlook and a willingness to learn.
• Ability to multi-task and remain calm, focused, and flexible in a demanding, high paced environment.
• Exceptional organizational and time management skills with a strong ability to prioritize tasks independently.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with Zoom and Microsoft Teams a plus.
• Excellent verbal and written communication skills.
• Strong people skills with a collaborative mindset.
• High degree of discretion in handling sensitive and confidential matters.
• Professional presence, poise, and adaptability in a fast-paced setting.
• Regular and reliable attendance in the office five days per week to ensure effective support and collaboration

Benefits

• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• Paid parental leave
• Mobile data reimbursement
• Free parking