Human Resources Technician

Basic Function and Representative Duties THERE ARE CURRENTLY TWO PART-TIME (.50 FTE) POSITIONS VACANT. DO NOT APPLY IF YOU CANNOT WORK PART-TIME. ONE POSITION REPORTS TO THE PERSONNEL COMMISSION, AND ONE POSITION REPORTS TO THE HUMAN RESOURCES DEPARTMENT.

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of technical duties in support of classified and/or certificated human resources operations and activities; participate in the recruitment, screening and processing of new personnel; provide information and assistance to employees, job applicants and the general public regarding personnel functions, policies and procedures; prepare and maintain a variety of manual and automated personnel files, records and reports.

REPRESENTATIVE DUTIES:

Distinguishing Characteristics:

The Human Resources Technician working for the Personnel Commission performs a variety of duties in support of the Merit System such as recruitment, testing and staffing.

ESSENTIAL DUTIES:

• Perform a variety of technical duties in support of classified and/or certificated human resources operations and activities; resolve personnel-related issues and concerns with discretion and confidentiality; refer more difficult or sensitive issues to supervisor as needed
• Participate in the recruitment, screening, testing and processing of new personnel according to established procedures; collect and process various employment forms and applications; arrange interview panels and testing activities; arrange and follow-up for clearance on fingerprints; forward new employee information to appropriate departments
• Serve as an informational resource to employees, job applicants and the general public; respond to inquiries and provide information regarding job openings and personnel functions, policies and procedures; distribute and assist applicants with completing required forms and applications; provide employment verifications; receive and respond to telephone calls and e-mails as appropriate
• Input a variety of employee information and other personnel data into assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; ensure accuracy of input and output data
• Establish and maintain a variety of personnel files and records according to established policies and procedures; update records and files with employee information, position control number, job location, job assignment, payroll information, sick and vacation leaves, and other related information; prepare documents for Board approval
• Prepare and distribute announcements for job openings; place advertisements in various media; review applications for minimum qualifications and completeness; verify background information; notify candidates of testing and interviewing activities; compile and prepare interview packets; assure compliance with State and federal rules and regulations
• Provide information to new employees regarding vacation days, sick leave days, TB clearance, benefits and District rules and regulations; determine proper salary placement; monitor employee longevity and notify appropriate personnel of changes in salary step progression and benefits eligibility
• Utilize the computer and web-based substitute system as appropriate; locate and arrange for substitutes including long-term substitutes, limited term an provisional employees to cover employee absences or short term needs; assist District staff with securing substitute, limited term or provisional employees; input and maintain substitute, limited term, and provisional employee records; process substitute, limited term and provisional employee applications and assist with hiring substitute, limited term and provisional staff; troubleshoot system software problems as needed; train others in the proper use of the system
• Organize and coordinate the screening, testing, scoring, data collection and processing of classified and/or certificated applicants according to established Education Code, Merit Rules and human resources procedures; perform compliance tracking and reporting of classified provisional and limited-term vacancies; report discrepancies and compliance tracking discrepancies to designated administrator
• Process State disability and paid family leave claim forms; respond to inquiries from State of California examiners
• Input and track employee information in designated database/system; identify leave status; monitor leave dates and contact site supervisors to assure employees returned as scheduled; notify site supervisors of changes regarding duration of employees' leave of absence; process and file absence certificates; enter and monitor accrual of sick leave, personal leave, vacation and personal necessity leaves according to established time lines and guidelines
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software
• Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns; serve as an informational resource for employees regarding leave
• Compose a variety of correspondence including inter-office communications, lists, notices, forms, letters, memoranda and other materials; disseminate bulk mailings as requested
• Perform variety of clerical duties related to assigned activities such as answering phones, greeting visitors and duplicating materials as assigned

OTHER DUTIES:

Perform related duties as assigned Knowledge and Abilities

KNOWLEDGE OF:

Human resources office functions, practices and procedures Practices and procedures related to classified and/or certificated personnel District contracts and bargaining units Applicable laws, codes, regulations, policies and procedures related to assigned human resources activities Operations, policies and objectives relating to human resources activities Record-keeping and report preparation techniques Correct English usage, grammar, spelling, punctuation and vocabulary Telephone techniques and etiquette Modern office procedures and record-keeping techniques Oral and written communication skills Interpersonal skills using tact, patience and professionalism Operation of a computer and assigned software Technical aspects of field of specialty Data entry and retrieval techniques Mathematical computations

ABILITY TO:

Perform a variety of technical duties in support of human resources operations and activities Participate in the recruitment, screening and processing of new personnel Provide information and assistance to employees, job applicants and the general public regarding personnel functions, policies and procedures Prepare and maintain a variety of manual and automated personnel files, records and reports Prepare announcements for job openings and place advertisements Interpret, apply and explain rules, regulations, policies and procedures Distribute, screen and process employment applications and other personnel-related documents Maintain confidentiality of sensitive and privileged information Compose correspondence and written materials independently Keyboard or input data at an acceptable rate of speed Understand and follow oral and written instructions Operate a variety of office equipment including a computer and assigned software Communicate effectively both orally and in writing Establish and maintain cooperative and effective working relationships with others Meet schedules and time lines Complete work with many interruptions Determine appropriate action within clearly defined guidelines Make mathematical computations with speed and accuracy Education, Experience and Other Requirements Any combination equivalent to: graduation from high school supplemented by college level course work in human resources or related field and three years increasingly responsible administrative experience in a human resources office. Working Conditions and Additional Information

ENVIRONMENT:

Office environment Constant interruptions Interactions with dissatisfied, hostile and irate individuals

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information in person and on the telephone Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist or kneeling to file and retrieve materials

EXAMINATION INFORMATION:

The first step in the examination process is the application screening, and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam, an oral exam, a performance exam, a structured interview (SI), a qualification appraisal interview (QAI), an evaluation of training & experience/education (T&E), and/or any combination thereof. All tests will have a passing score set between 50 and 99, depending on a variety of factors affecting that specific recruitment. The testing process consists of a minimum of two examination processes,

EXAMINATION WEIGHT:

FIRST EXAMINATION: 50%

SECOND EXAMINATION: 50%

OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES: All salaries, as stated, are based on present information and are subject to change. The hiring rate shall be the first step of the schedule, except for classes where recruitment efforts have indicated difficulty in recruiting at that step. Appointments are made at the minimum salary shown in the posting, and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy:

The Berkeley Unified School District is committed to providing equal opportunity for all individuals in district programs and activities. Accordingly, BUSD programs and activities shall be free from discrimination, harassment, intimidation and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs that ensure that discriminatory practices are eliminated in all district activities. (Board Policy 0410, Board Policy 1311, Board Policy 4030, Board Policy 5145.3, Board Policy 5145.7) The Board also prohibits retaliation against any district employee or job applicant who complains, testifies or in any way participates in the district's complaint procedures instituted pursuant to this policy. (Board Policy 4030) Complaint forms are available at school sites and on the district webpage at www.berkeleyschools.net/complaints. For inquiries or concerns regarding BUSD nondiscrimination policy 5145.3 or the filing of discrimination complaints, please contact: Jasmina Viteskic, Title IX Coordinator/Compliance Officer 2020 Bonar Street Room 116, Berkeley, CA 94702 Phone: 510.486.9338 Email: nondiscrimination@berkeley.net More information is available at www.berkeleyschools.net/non-discrimination/

Benefits

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service.

BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.

VACATION: Regular, non-management, District employees shall accrue vacation as follows:

1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service.

4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service.

10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service.

15+ Years: Twenty-five (25) working days per year.

Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above.

HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year:

Independence Day

Labor Day

Veterans' Day

Thanksgiving Holiday (3 Days)

Winter Board Holiday (3 Days)

New Year's Holiday (2 Days)

Martin Luther King's Birthday

Lincoln's Birthday

Washington's Birthday

Spring Board Holiday

Malcolm X's Birthday

Memorial Day

Juneteenth

School Year employees may receive sixteen (17) paid holidays, including all of the above except Independence Day (4th of July).

PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers.

HEALTH AND CHARACTER INVESTIGATIONS:

Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.