About this position: Sr. Contracts Administrator, Construction in Anchorage AK for Bering Straits Native Corporation
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Applicants will be notified via email or phone within ten business days regarding application status.
Essential Duties & Responsibilities
- Provides day-to-day, cradle-to-grave contract and subcontract administration for federal contracts, subcontracts, non-disclosure agreements, teaming agreements, independent consultant agreements, and other formal documents for a variety of project types as assigned, including Cost Plus, Cost Plus Fixed Fee, Firm Fixed Price, Time and Materials, Labor Hour, and IDIQ contract types.
- Prepares, reviews, negotiates, and executes subcontracts, consulting agreements, and other contract agreements in accordance with the Company’s policies and procedures, including prime contract flow-down requirements and coordination between executive management, counsel, subcontractors, consultants, and customers to execute contracts that effectively manage risk for the Company.
- Administers IDIQ vehicles and manages high-volume task order level responses, contract actions, amendments, and related documentation in support of corporate and operational requirements.
- Maintains current contract and subcontract information in the Company’s Contract Management system in accordance with Company policies and procedures.
- Maintains contracts, subcontracts, and related files and records in a central repository of record in accordance with Company policies and procedures. These files must be maintained for audit review.
- Ensures all documentation, workflows, correspondence, and contractual records are complete, accurate, and securely stored in the corporate repository in accordance with Company recordkeeping and audit requirements.
- Updates contract files when the parties sign change orders or modifications, preserves critical communications concerning disputes, deliveries, claims, changes, or performance issues, and monitors lifecycle requirements such as order entry accuracy, funding, scope changes, amendments, and delivery schedules.
- Prepares and disseminates information regarding contract status, compliance, funding, modification, period-of-performance extensions, closeout, and termination to legal counsel and management. Notifies the management team of executed changes.
- Participates in audits of contracts for compliance with internal controls and procedures, the FAR, DFARS, Government regulations, export regulations including ITAR/EAR as applicable, and state law.
- Ensures all compliance reports are submitted or dispatched accurately and timely in accordance with contract and corporate requirements.
- Dispatches contract information to department representatives as needed to support procedural requirements. Maintains logs to track disposition of information and maintain complete files.
- Maintains and updates all reporting required in the System for Award Management (SAM) as assigned.
- Works with the corporate Legal department as well as the Business Development and Operations Groups to structure contracts that effectively manage risk for the Company.
- Corresponds with internal and external customers and serves as a contractual point of contact for assigned matters. This includes working with customers to coordinate modifications and working with the Finance and Accounting department to ensure there is adequate funding for incrementally funded projects.
- Coordinates contract administration between executive management, attorney, subcontractors, consultants, and customers.
- Manages and updates BSNC’s standard operating procedures for contract administration in coordination with the Director of Contracts/Legal Administration or General Counsel.
- Exercises independent judgment to support strategic compliance initiatives, ad hoc projects, contract audits, CPARS evaluations, bid protest support, internal policy and process improvement activities, and other critical corporate duties as assigned by leadership.
- Works collaboratively with cross-functional teams, diverse personalities, and junior-level contracts staff, providing guidance or mentoring as appropriate.
- Other duties as assigned.
Required (Minimum Necessary) Qualifications
- Education Requirements: Bachelor’s degree in business administration or a related business-focused field of study, or an associate degree in Business Administration or a related business-focused field of study combined with 10 or more years of federal contracting experience.
- Level of Experience Requirements: Minimum of seven years of progressive federal government contracting experience with federal contract administration, compliance, purchasing, or a related field, in support of Government Construction, Professional Services, and/or Services contracts.
- Advanced knowledge of the application and interpretation of the FAR, DFARS, Davis Bacon Act, Service Contract Act, GSA schedules, federal procurement regulations, commercial contracting methods, and various contract types, including FP, T&M, LH, CP, CPFF, and IDIQ contracts.
- Excellent proficiency with Microsoft Office Suite, including Word, Access, Excel, and PowerPoint.
- Ability to obtain and maintain a DoD Secret and/or Top Secret security clearance, if required; active clearance preferred.
- Possess a strong desire to expand responsibility and increase experience and knowledge through continuing education. BSNC will work with the appropriate candidate to grow their experience and knowledge.
Knowledge, Skills, Abilities, and Other Characteristics
- Advanced knowledge of business and management principles involved in contract formation and government contracting processes, such as solicitation, source selection, purchasing, contract administration, and closeout.
- Able to interpret the FAR, standard contract terms and conditions, contract parts and organization, prime-sub arrangements, and supplier sales forms.
- Knowledgeable in commercial contract principles, including the Uniform Commercial Code, master agreements, and other standard forms.
- Proven ability to review and negotiate terms and conditions in Government prime contracts and subcontracts to support fair and reasonable terms, protect the Company’s interests, and mitigate risk within authorized limits.
- Ability to work independently, apply sound judgment and reasoning skills to a variety of situations, manage competing priorities, meet time-sensitive deadlines for internal and external customers, multitask, and collaborate effectively with other personnel.
- Verbal and written communication skills, attention to detail, organizational skills, and familiarity with contracts, compliance concepts, financial reporting, funding and burn rate analysis, labor category pricing strategies, Service Contract Reporting requirements, and price adjustments. Able to work with lengthy documents within critical deadlines. Capable of identifying potential contractual problem areas early, assessing alternate courses of corrective action, and recommending satisfactory solutions.
Preferred
- Experience supporting Alaska Native Corporations, Tribal organizations, or Native Hawaiian Organizations, including familiarity with SBA programs such as 8(a), HUBZone, Mentor-Protégé arrangements, and joint ventures.
- Hands-on proficiency with Deltek Costpoint, SharePoint, and other corporate contract management or repository tools.
- Familiarity with major government-wide acquisition contract and multiple award vehicles, including GSA Multiple Award Schedule, OASIS+, STARS III, and agency-specific multiple award vehicles.
- Involvement with Department of Defense projects.
Necessary Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require bending, stooping, sitting, walking, or standing for prolonged periods. Most of the workday is spent sitting in a comfortable position, with frequent opportunities to move about. The role requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.
Work Environment
The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Setting: Work is primarily performed in a modern office setting with exposure to computer screens and extensive use of a computer, keyboard, mouse, and multi-line telephone system. Anchorage is the preferred location. For the right candidate, work may be performed remotely from home, at a Company satellite office, or on an alternate hybrid schedule.
Schedule and Flexibility: Regular full-time day shift, Monday through Friday, 8:00 a.m. to 5:00 p.m. Remote, satellite-office, or alternate hybrid arrangements may be available for the right candidate.
Other Pertinent Work Details: Occasional travel may be required, totaling less than 5%. This position has no supervisory responsibilities and is not subject to federal Department of Transportation safety-sensitive function requirements. The role supports the Construction Business Unit and requires collaboration with Legal, Business Development, Operations, Accounting, and other departments.
Supervisory Responsibilities
- This position will not have supervisory responsibilities.
DOT Covered/Safety-Sensitive Role Requirements
- This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
Additional Qualifying Factors
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.
Shareholder Preference
BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.
