SHOP SUPERINTENDENT - FLEET MANAGER

Summary:

Manages a county fleet operation to include vehicle acquisition and replacement, and equipment repair and maintenance programs involving shops in multiple locations and managing the planning, procurement and vehicle buildup processes to provide emergency and support vehicles for all Department operations. Performs related duties as assigned. Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Supervises fleet personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions.
• Develops section budget by forecasting income and expenses and recording the resulting information in a predetermined format for review and approval.
• Coordinates equipment and personnel availability to provide services (e.g., vehicle mechanical inspections, mechanical repairs, administrative services, technical expertise, etc.) for county road department upon request.
• Oversees and approves administrative processing of paperwork required in the acquisition or disposal of equipment (e.g., title, registration, license, etc.).
• Monitors section expenditures to ensure compliance with budget constraints. Approves purchases of equipment and supplies necessary for section operations submitted by fleet service supervisors.
• Develops specifications and bid packages, obtains cost estimates, evaluates proposals and selects vendors, recommends acceptance, and monitors contract compliance for county road department fleet, specialty and related equipment.
• Reviews equipment maintenance invoices to ensure that proper maintenance was performed.
• Reviews charges for equipment repairs according to the terms of new and extended service warranties, in order to receive full benefit of the warranties and reduce costs to the Department.
• Analyzes equipment build-up requests in order to determine specific needs and construction methodology required for optimal equipment performance and reliability.
• Develops and/or approves shop safety standards in compliance with Occupational Safety and Health Administration (OSHA) guidelines and Department policies.
• Audits contract repair services by visually inspecting vendors' facilities and records in order to ensure high quality repairs and accurate billing of costs.
• Responds to inquiries and complaints from service users in order to provide information, maintain good customer relations and improve shop performance.
• Transports equipment as required in the acquisition and repair of vehicles, using a tow truck, roll-back truck, or car trailer.
• Coordinates the receipt and disposal of equipment in order to maximize utilization of equipment.
• Oversees the vehicle emissions program to comply with federal and state mandates.
• Directs short- and long-range planning for fleet operations and acquisitions, customer service, and fiscal issues.

Knowledge, Skills, & Abilities Required:

Knowledge of:

• the principles and practices of supervision.
• state and federal environmental laws concerning the handling of hazardous materials routinely used in the repair and maintenance of vehicles.
• fleet service procedures, and federal and state laws to manage fleet service shop operations.
• effective training methods to provide training for employees in repair techniques or equipment operation.
• state and federal laws concerning vehicle emissions standards and the handling of hazardous materials to oversee and perform emissions testing, equipment repairs, and the proper disposal of hazardous materials.
• OSHA regulations to establish safety policies and procedures for fleet service operations.
• vehicle mechanical and electrical systems.
• applicable procedures for formal bid processes.

Skill in:

• estimating cost of vehicle repairs to determine advisability of repairing or disposing of equipment.
• modern office practices, procedures and equipment to perform office functions in an efficient manner.
• the use of computer keyboard devices.
• the use computer software programs.
• the operation of vehicles and equipment (e.g., automobiles, trucks, forklifts, equipment) to travel to off-site locations or perform road tests.
• calculating mathematical problems involving addition, subtraction, multiplication, and division on a calculator to determine weights, measurements, time, quantities, metric conversion, repair costs, parts and supplies expenditures, and budget recommendations.
• preparing and administering a budget.
• effectively coordinating personnel and resources on various work processes.

Minimum Qualifications:

Must have and maintain a valid Arkansas CDL Class A driver license.

Requires eight (8) years of journey-level experience in the maintenance, repair and service of gas and/or diesel motorized equipment and/or automotive related functions (e.g. parts, fabrication, etc.), including three (3) years in a lead or supervisory capacity.

NOTE: Graduation from a certified trade school for automotive mechanics or an AAS in Automotive Technology may substitute for two (2) years of the required experience.

Working Relationships:

Communicates with employees, Administrator of Public Services, County Judge, and the general public on a daily basis. Also must interact with State Highway Officials, vendors/contractors, and insurance agents for various projects.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, use hands to handle or feel objects/controls and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this position include close and distance vision and the ability to adjust focus. May be exposed to fumes or dust, toxic or caustic chemicals, outdoor weather, moving mechanical parts and moderate to loud noise levels.

The employee must occasionally lift and/or move up to 50 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions.

The noise level in the typical work environment is moderate to loud. Works in all types of weather.

Employee Benefits Overview:

Benefits are an important part of the overall compensation package. We are pleased to offer a comprehensive array of valuable benefits. County Paid Insurance Benefits

• Employee Medical
• Basic life and ADD Insurance
• Long‑term disability insurance

Access to voluntary benefits, including:

• Medical (Spouse/Children)
• Dental, and Vision coverage
• Supplemental life insurance
• Short‑term disability
• Critical Illness coverage
• Accident insurance
• Hospital indemnity plans

View the Benefits Guide for more information Retirement & Financial Security

• Participation in the Arkansas Public Employees Retirement System (APERS) pension program
• Voluntary Nationwide Deferred Compensation 457(b) Retirement plan

Time Off & Work–Life Balance

• 11 Paid Holidays annually
• Paid Sick Leave (up to 12 working days per year)
• Paid Vacation Leave (up to 10 working days per year)
• Paid Personal Day annually