Assistant Superintendent of District Operations

BENNINGTON PUBLIC SCHOOLS

JOB DESCRIPTION

Title: Assistant Superintendent of District Operations

Qualifications:

• At least ten years' successful experience in teaching and school administration.
• Doctor's Degree preferred
• Eligible for Nebraska Superintendent’s Certification
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Reports To: Superintendent of Schools

Supervises: Business Manager, Coordinator of Facilities and Transportation, Coordinator of

Nutrition Services, Human Resources Department, and other such staff members as the Superintendent may designate.

Job Goal: To perform a variety of supervisory and administrative tasks in directing and

carrying out matters pertaining to the operation of the Bennington Public Schools. The job of Assistant Superintendent of District Operations is done for the purpose/s of managing the planning, implementation, development, direction, assessment and evaluation of the district’s operations and related activities; managing and monitoring assigned district components; providing support to the Superintendent, Board of Education, and district administration as needed and/or assigned.

Performance Responsibilities:

District Operations and Financial Management

• Effectively works with the Superintendent and Administrative Cabinet to develop and monitor district policy and administrative regulations related to District Operations
• Demonstrates knowledge appropriate to the role of the Assistant Superintendent regarding all financial and budgeting issues for district operations
• Works with the Superintendent and district business manager to successfully accomplish financial and budgetary priorities including meeting all timelines associated with the annual budget
• Develops contingency plans designed to address anticipated and unanticipated budgetary necessities; especially as related to pupil services
• Provides regular as requested financial and budgetary reports to the Superintendent
• Ensures end-of-year results are consistent with budgetary planning expectations. In concert with the business manager completion of all pupil services state and federal financial reports

Human Resource Management

• Effectively works with the Superintendent to develop and monitor district policy and administrative regulations related to Human Resource Management
• Coordinates the recruitment process (e.g. advertising vacancies, recruiting trips, screening applicants, conducting interviews, making recommendations for hire, new employee orientation, etc.) for the purpose of maintaining a highly qualified staff.
• Appropriately manages district staff, assigning functions, delegating effectively, and determining accountability as necessary
• Oversees personnel administrative functions for department personnel (e.g. hiring, terminating, evaluating, training, supervising, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and ensuring department/program outcomes are achieved
• Oversees the maintenance of a variety of manual and electronic files, records and reference materials (e.g. background information, vacancy listings, applicant tracking, employee records, benefit elections, etc.) for the purpose of documenting activities, providing written reference and complying with mandated requirements
• Participates in collective bargaining processes for the purpose of assisting district negotiation of labor agreements.
• Ensures timely completion of all district wide staff evaluations
• Ensures alignment of Assistant Superintendent evaluation goals with that of key personnel Directors of Programs, Curriculum, Instructional Technology and Pupil Services office
• With support from the Directors of Programs, Curriculum, Technology and Pupil Services has ensured training and professional development opportunities for all professional staff related to new requirements for teacher, service employees, and administrator evaluation
• Institutes sound employee relations programs to improve relationships between and among all staff members
• In collaboration with the Superintendent, effectively monitors all aspects of the staffing with the ever-changing needs in the Pupil Services Department

Organizational Leadership

• Effectively works with the Superintendent and Administrative Cabinet to develop and monitor district policy and administrative regulations related to Organizational Leadership
• Has ensured priorities and initiatives are in alignment with a clearly defined and well-articulated vision for the district through district and building action plans
• Has developed and implemented operational plans and processes to accomplish strategic goals
• Demonstrates an ability to assist and motivate others in achieving personal, professional, and district goals
• Is skilled in identifying, analyzing, and resolving problems that impact the district
• Maintains a regular presence in district buildings and at district events for the purpose of monitoring effectiveness of programming
• Uses strategic initiatives and district performance data to identify appropriate professional development opportunities for staff within the district
• Demonstrates clear understanding of Superintendent/Assistant Superintendent relationship including appropriate roles and responsibilities
• Ensures compliance with all applicable local, state, and federal laws/regulations and provides professional development to administrative team

Communication and Community Relations

• Effectively works with the Superintendent to develop and monitor district policy and administrative regulations related to Communication and Community Relations
• Has worked successfully with the administrative team to build support in the community for the district's vision, mission, and both long and short-term priorities
• Handles media resources skillfully, and regularly demonstrates sound judgment when communicating with the public
• Maximizes utilization of multiple methods for delivering accurate, timely, and reliable information to the Superintendent, administrative team, staff and community
• Has been able to successfully build school/community partnerships that benefit students and staff
• Communicates effectively with the Superintendent and coordinates the flow of information from administrators to Superintendent and/or committees in a manner consistent with Superintendent/Board Operating Guidelines

Professionalism

• Demonstrates recognition and understanding of public education's role in promoting civic responsibility
• Performs all duties in a manner consistent with the values and expectations of the Superintendent, Board and community at large
• Supports the Superintendent in a standards-based approach to governance, leadership, and instruction throughout the district
• Encourages an inclusive and respectful environment that aligns with the organization’s execution of the district’s vision, mission, and strategic goals
• Demonstrates ethical and personal integrity consistent with expectations associated with the role of Assistant Superintendent
• Maintains the confidence and trust of school professionals and the community
• Continuously monitors effectiveness within the role of the Assistant Superintendent, seeking out and participating in professional development activities in alignment with areas identified for improvement by the Superintendent and through self-reflection

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Oversees and evaluates administration of assigned departments for the purpose of ensuring effective delivery of services to schools, departments and the community.
• Assists the Superintendent and district administration for the purpose of formalizing long-range facilities plans, evaluating available resources, funding mechanisms and projecting enrollment trends.
• Oversees the preparation and presentation of studies, analyses and reports concerning assigned district component areas for the purpose of conveying information on issues that are critical to effective decision making by the Board of Education, Superintendent, staff, administrators and/or the public.
• Oversees the following departments and/or functions: planning and construction, maintenance department (custodial, maintenance and landscaping {non-site supervised}), nutrition services, transportation services, real estate, property management, district architect, and security. Administers various funds related to assigned district components for the purpose of ensuring their accuracy, integrity, availability for authorized use and conformance to applicable statutes. Prepares financial projections for the purpose of determining the budgets necessary to carry out the facility and operations master plans.
• Coordinates the analysis of sites, the acquisition of property and the development of designs and plans for the purpose of carrying out the District’s facilities master plan.
• Works with the district leadership team in the absence of the Superintendent for the purpose of reacting to issues, assessing needs and solving problems in ways that meet district goals while maintaining a safe, healthy and legally compliant educational environment.
• Oversees and provides administrative direction to the District Activities Department for the purpose of ensuring effective coordination, management, and delivery of extracurricular and co-curricular programs and activities throughout the District.
• Oversees district wide facility usage and scheduling, including the coordination and approval of facility requests from internal and external groups, for the purpose of maximizing facility utilization, maintaining safe and secure facilities, and ensuring alignment with District policies and procedures.
• Performs a variety of personnel functions (e.g. interviewing, hiring, evaluating, training, staffing, scheduling, supervising, etc.) for the purpose of providing efficient departmental operations throughout the District.
• Manages the district real estate program and plans, including the existing leases, purchase agreements, and excess property utilization.
• Coordinates information sharing and decision-making processes with various internal and external parties (especially principals) for the purpose of ensuring a smooth and transparent business division functions.
• Presents information on a wide variety of assigned issues for the purpose of conveying information and moving district goals forward in an effective, efficient and legally compliant manner.
• Researches laws, regulations, legislation and policies for the purpose of assessing their potential impact on district operations, for recommending appropriate revisions to District policies and procedures and for assisting other staff in coordinating the updating and maintenance of appropriate Board of Education policies and regulations.
• Facilitates meetings for the purpose of receiving and conveying information and supporting the district’s position on assigned issues.
• Performs other related duties, as assigned by the Superintendent, for the purpose of ensuring an efficient and effective work environment.

The above statements describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for extended period of time
• Lifting, carrying, pushing, pulling 35 pounds
• Ability to kneel, crouch, bend and reach to retrieve and handle technology materials, supplies and equipment
• Moving fingers and hands in a repetitive manner
• Ability to speak clearly and distinctly when communicating
• Hearing clearly
• Adequate vision to perform duties

The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Terms of Employment: Twelve months – Salary to be established by the Board

Evaluation: Performance of this job will be evaluated annually