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Food & Beverage Supervisor
Hyatt Place Washington DC Georgetown
Washington, DC
Supervise the daily operations of food and beverage outlets and services including food quality, customer satisfaction, associate schedules and their performance in accordance with…
Added 1 min ago
Senior Category Manager
Rosendin
Tempe, AZ
The Senior Category Manager will development and implement procurement category strategies for critical equipment, gear, commodities, lighting or other spend categories as assigned, which…
Added 1 min ago
RD
Senior Manager, Business Development Operations & Support
Rowan Digital Infrastructure
Denver, CO
- $150,000 to $180,000 USD / year
…infrastructure needed to execute at scale. Business Development Operations & Support (BD-OS) is a BD pillar alongside Customer Development, Commercial Strategy & Negotiation, and Market &…
Added 1 min ago
RD
Director, Business Development Operations & Support (BD-OS)
Rowan Digital Infrastructure
Denver, CO
- $169,000 to $205,000 USD / year
…infrastructure needed to execute at scale. Business Development Operations & Support (BD-OS) is a BD pillar alongside Customer Development, Commercial Strategy & Negotiation, and Market &…
Added 1 min ago
Construction manager - Northeast (OH, CT, Upstate NY)
Starbucks Coffee Company
OH · CT · NY
The construction manager serves as the primary point of accountability for construction execution and partners closely with Real Estate, Design, Operations, Planning, execution, and…
Added 1 min ago
Senior Project Manager
Electric Power Engineers
Austin, TX
As a Senior Project Manager you will lead the execution of large and complex projects and ensures that all related activities are performed in accordance with EPE policies, contractual…
Added 1 min ago
Project Manager -- Energy & Industrial Group
Sargent & Lundy
Chicago, IL
Coordinate systems design activities to ensure installation and operations will comply with specifications, codes, and client requirements.
Added 1 min ago
Fleet Traveling Manager, Lighting & Video
Princess Cruises
New York, NY
Princess Cruises is seeking a highly skilled Fleet Traveling Manager, Lighting & Video to provide fleetwide leadership and technical expertise for lighting, video, projection, LED display…
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1
AI Support Operations Manager
15Five
Remote, United States
- $98,000 to $115,000 USD / year
…360° performance reviews, engagement surveys, goal tracking, manager coaching and training, and ongoing feedback tools like guided 1-on-1s and…
Added 1 min ago
PC
Assistant Restaurant Manager - Gambrills
PLAMONDON COMPANIES MASTER
Gambrills, MD
- $44,000 to $48,000 USD / year
Join the Leadership Team at Roy Rogers Restaurants as an Assistant Restaurant Manager!
Added 2 mins ago
Project Manager
STO Building Group
Los Angeles, CA
BCCI, part of the STO Building Group, is seeking a Project Manager in Orange County, CA.
Added 2 mins ago
Medical Assistant
Mercy-GoHealth Urgent Care, LLC
Springdale, AR
Responsible to: Manager, Regional Operations or On-Site Manager
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Assistant Manager
VIOC
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- $19.5 USD / hour
When you join us as an Assistant Service Center Manager, you are the right hand of the Service Center Manager. You are responsible for taking the lead in helping build a high-performance…
Added 2 mins ago
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Assistant Manager
VIOC
Covington, TN
- $20 USD / hour
When you join us as an Assistant Service Center Manager, you are the right hand of the Service Center Manager. You are responsible for taking the lead in helping build a high-performance…
Added 2 mins ago
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Workforce Development Manager - BluePRINT Program
Goodwill of Greater Grand Rapids
Grand Rapids, MI
- $60,000 USD / year
…seeking an energetic, mission-focused Workforce Development Manager to lead our innovative BluePRINT program and inspire a team dedicated to helping employees thrive both personally and…
Added 2 mins ago
Business Analyst I
Palmetto GBA
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…analyses, needs assessments and cost/benefits analyses for aligning operations solutions with business initiatives. Provides assistance in testing efforts and may provide security…
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Business Analyst I
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…analyses, needs assessments and cost/benefits analyses for aligning operations solutions with business initiatives. Provides assistance in testing efforts and may provide security…
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Assistant Manager
Goodwill of SWPA
Pittsburgh, PA
- $18.08 to $19.16 USD / hour
…their work adds value to the community! As the Assistant Store Manager you will assist the Store Manager in the operations of the retail outlet, oversee operations of the store, and…
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Store Manager (Store 2693)
Gamestop
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The Store Manager is responsible for all facets of store operations and directly influences the performance of everyone who interacts with guests. Using elements of GameStop's buy, sell,…
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Voyager 47 Concierge - On Call
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…guests. Responsible for daily set-up and breakdown for lounge operations, including preparation of food and beverages during the morning breakfast, cocktail hour, and additional meal period…
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Voyager 47 Concierge
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Engineering Manager
Outrigger Hotels Hawaii
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We are seeking a skilled and proactive Engineering Manager to oversee all maintenance and engineering operations of our hotel. The ideal candidate will direct the daily maintenance…
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Sr. Product Manager, Public Sector
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PrePass is seeking a Sr. Product Manager, Public Sector to lead an enterprise-wide strategy connecting government needs, transportation policy, funding, research, pilots and procurement…
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Risk Manager, Energy
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Trainer
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Reports to: General Manager (GM) / Assistant Manager (AM)

Benchmark Senior Living

Facilities Coordinator

Waltham, MA, United States

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Job details

Posting language: English
Posted: Nov 4, 2026

Original job description

Be the connection point that keeps Benchmark’s communities running smoothly.

Behind every well-maintained community is a team that keeps the details moving: the invoices, the contracts, the projects, and the follow-through. As our Facilities Coordinator, you’ll be the organized, proactive partner at the center of it all, supporting the Senior Director of CapEx & Facilities and helping make our Facilities and Capital Expenditure work more efficient and accountable across the organization. Reports to the Senior Director of CapEx & Facilities

The Facilities Coordinator provides centralized operational and administrative support to the Facilities and Capital Expenditure functions across the organization. Reporting directly to the Senior Director of CapEx & Facilities, this position plays a key role in improving efficiency, accountability, communication, and follow-through across Facilities operations.

The Facilities Coordinator will support the management of vendor contracts and service agreements, TELS performance and data integrity, capital project invoicing and closeout, vendor relationships, reporting, and other Facilities-related initiatives. This role serves as a critical connection point between the Senior Director of CapEx & Facilities, Regional Facilities Directors, community leadership, Finance, Procurement, Accounts Payable, and vendor partners.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities across the organization.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Primary support to the Senior Director of CapEx & Facilities and the CapEx Manager.
Follow up with vendors, Regional Facilities Directors, Communities, Accounts Payable, and Capex regarding outstanding or missing Capital invoices.
Support Facilities leadership with ongoing administration, reporting, and performance management within the TELS platform.
Identify incomplete, overdue, or inaccurate information and coordinate follow-up with Regional Facilities Directors and community Plant Operations teams.
Assist with ensuring communities and vendors are operating within approved contract terms, scopes, and pricing.
Identify outstanding invoices, aged commitments, missing documentation, and other items that could prevent timely project closeout.
Coordinate with Procurement, Legal, Finance, Regional Facilities Directors, communities, and vendor partners as required.
Support scheduling and coordination of Facilities meetings, vendor meetings, training sessions, and portfolio initiatives.
Assist with preparation of Facilities reports, presentations, scorecards, meeting materials, and communications.
Assist with monitoring portfolio-wide initiatives and identifying items requiring escalation or additional follow-up.
Assist vendor partners with navigating appropriate Facilities processes and points of contact.

REQUIRED SKILLS / ABILITIES

Highly organized with strong attention to detail and follow-through.
Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
Strong written and verbal communication skills.
Ability to proactively identify outstanding items and drive them toward resolution.
Strong relationship-management skills with both internal teams and external partners.
Comfortable working with financial information, invoices, purchase orders, budgets, contracts, and supporting documentation.
Strong analytical skills with the ability to identify trends, discrepancies, and opportunities for process improvement.
Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, and related business applications.
Coordinate and lead monthly facility meetings that are focused on capex projects timing, spending, and completion dates.
Support Capex Manager with updated capex projections based on the most up to date project spend and completion.
Support the company wide unit renovation program by working with operations and the Capex Manager on tracking unit holds, completion, and unit punches.
Support Asset Managers with investors reporting requests alongside Capex.
Ability to learn and effectively utilize TELS and other Facilities technology platforms.
Demonstrated discretion when working with confidential financial, contractual, and business information.
Ability to adapt to changing priorities within a fast-paced, multi-site operating environment.

EDUCATION / EXPERIENCE

•

Associate or bachelor’s degree in Business Administration, Facilities Management, Finance, Construction Management, or related field preferred.
3+ years of experience in facilities administration, project coordination, property management, construction administration, vendor management, or a related field preferred.
Senior living, healthcare, hospitality, or multi-site property management experience is a plus.

As a Home Office associate at Benchmark, you will have immediate access to a variety of benefits including, but not limited to, the following:

10 paid holidays plus 1 floating holiday

• Vacation and Health & Wellness Paid Time Off

• Tuition Reimbursement Program

• Physical & Mental Health Wellness Programs

• Medical, Vision & Dental Benefits provided by Blue Cross Blue Shield

• 401K Retirement Plan with Company Match

• Long Term Care Insurance

• Company-provided Life Insurance & Long-Term Disability

Benchmark Senior Living is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

We embrace and encourage our associates’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our associates unique.

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More about this job

Skills

Administrative support
Reporting
Accounts payable
Leadership
Performance management
Documentation
Procurement
Scheduling
Presentation skills
Attention to detail
Communication skills
Analytical skills
Process improvement
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Construction management
Vendor management
Mental health

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