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Corrections Case Manager - CRCC
State of Missouri
Cameron, MO
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Assistant Property Manager, Multifamily
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Parkville, MO
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Project Manager-Multiuse Facility Construction
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Columbus, OH
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
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Project Manager-Multiuse Facility Construction
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Syracuse, NY
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Pittsburgh, PA
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Added 1 min ago
BR
Service Technician (Residences at Galleria)
Block Real Estate Services, LLC
Overland Park, KS
- $20 to $24 USD / hour
The Service Technician is responsible for supporting maintenance operations by completing service requests, maintaining the physical condition of the community, and assisting with…
Added 1 min ago
TA
Waiver Case Manager- Ramsey County
Thomas Allen Inc.
West Saint Paul, MN
- $24.52 to $26.73 USD / hour
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Parts Manager
QUALITY EQUIPMENT LLC
New Bern, NC
…on our commitment to our customers, our employees, and our community. Our employees and management stay close to our customers and strive to serve them quickly and in ways that make sense…
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Integrated Care Manager
CONFEDERATED TRIBES OF CLUSI
Coos Bay, OR
- $90,000 to $124,017.05 USD / year
The Integrated Care Manager leads the development, implementation, and oversight of integrated, culturally responsive care coordination across medical, behavioral health, substance use,…
Added 2 mins ago
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Community Director - Affordable
Indigo Real Estate Services
Ewa Beach, HI
- $33 to $39 USD / hour
At Indigo Real Estate, we attribute much of our success to the strengths of our team members and we are seeking a Community Director who is passionate about customer service, property…
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Seasonal Digital Lead
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Medical Assistant Certified - Neurology
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…communities we serve and their quality of life through our community support program and through our individual efforts as involved community…
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Part Sales Manager - Full Time
AutoZone, Inc.
Saint Louis, MO
- Full-time
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Added 3 mins ago
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Part Sales Manager - Full Time
AutoZone, Inc.
Lemay, MO
- Full-time
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Part Sales Manager - Part Time
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Saint Louis, MO
- Part-time
As a Parts Sales Manager, where you'll play a key role in driving sales performance, fostering a high-performing team, and ensuring an exceptional WOW! Customer Service experience. Join a…
Added 3 mins ago
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Part Sales Manager - Part Time
AutoZone, Inc.
Saint Louis, MO
- Part-time
As a Parts Sales Manager, where you'll play a key role in driving sales performance, fostering a high-performing team, and ensuring an exceptional WOW! Customer Service experience. Join a…
Added 3 mins ago
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Part Sales Manager - Full Time
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Corporate Banking Relationship Management - Vice President/Director - Global Subsidiary Banking - EMEA Inbound Coverage
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…striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and…
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Program Supervisor and Instructor for Community Education, Full-time, 40 hours a week
Minnesota Service Cooperatives
MN
- From $20.6 USD / hour
- Full-time
This dynamic, hands-on role serves as a key administrative and operational assistant to the Minnetonka Community Education (MCE) Recreation team, while also providing afternoon support for…
Added 3 mins ago
General Manager
Tharaldson Hospitality
Columbus, OH
Minimum of 1 years of Hotel General Manager experience in a Select Service or Extended Stay hotel.

Benchmark Senior Living

Facilities Coordinator

Waltham, MA, United States

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Job details

Posting language: English
Posted: Nov 4, 2026

Original job description

Be the connection point that keeps Benchmark’s communities running smoothly.

Behind every well-maintained community is a team that keeps the details moving: the invoices, the contracts, the projects, and the follow-through. As our Facilities Coordinator, you’ll be the organized, proactive partner at the center of it all, supporting the Senior Director of CapEx & Facilities and helping make our Facilities and Capital Expenditure work more efficient and accountable across the organization. Reports to the Senior Director of CapEx & Facilities

The Facilities Coordinator provides centralized operational and administrative support to the Facilities and Capital Expenditure functions across the organization. Reporting directly to the Senior Director of CapEx & Facilities, this position plays a key role in improving efficiency, accountability, communication, and follow-through across Facilities operations.

The Facilities Coordinator will support the management of vendor contracts and service agreements, TELS performance and data integrity, capital project invoicing and closeout, vendor relationships, reporting, and other Facilities-related initiatives. This role serves as a critical connection point between the Senior Director of CapEx & Facilities, Regional Facilities Directors, community leadership, Finance, Procurement, Accounts Payable, and vendor partners.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities across the organization.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Primary support to the Senior Director of CapEx & Facilities and the CapEx Manager.
Follow up with vendors, Regional Facilities Directors, Communities, Accounts Payable, and Capex regarding outstanding or missing Capital invoices.
Support Facilities leadership with ongoing administration, reporting, and performance management within the TELS platform.
Identify incomplete, overdue, or inaccurate information and coordinate follow-up with Regional Facilities Directors and community Plant Operations teams.
Assist with ensuring communities and vendors are operating within approved contract terms, scopes, and pricing.
Identify outstanding invoices, aged commitments, missing documentation, and other items that could prevent timely project closeout.
Coordinate with Procurement, Legal, Finance, Regional Facilities Directors, communities, and vendor partners as required.
Support scheduling and coordination of Facilities meetings, vendor meetings, training sessions, and portfolio initiatives.
Assist with preparation of Facilities reports, presentations, scorecards, meeting materials, and communications.
Assist with monitoring portfolio-wide initiatives and identifying items requiring escalation or additional follow-up.
Assist vendor partners with navigating appropriate Facilities processes and points of contact.

REQUIRED SKILLS / ABILITIES

Highly organized with strong attention to detail and follow-through.
Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
Strong written and verbal communication skills.
Ability to proactively identify outstanding items and drive them toward resolution.
Strong relationship-management skills with both internal teams and external partners.
Comfortable working with financial information, invoices, purchase orders, budgets, contracts, and supporting documentation.
Strong analytical skills with the ability to identify trends, discrepancies, and opportunities for process improvement.
Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, and related business applications.
Coordinate and lead monthly facility meetings that are focused on capex projects timing, spending, and completion dates.
Support Capex Manager with updated capex projections based on the most up to date project spend and completion.
Support the company wide unit renovation program by working with operations and the Capex Manager on tracking unit holds, completion, and unit punches.
Support Asset Managers with investors reporting requests alongside Capex.
Ability to learn and effectively utilize TELS and other Facilities technology platforms.
Demonstrated discretion when working with confidential financial, contractual, and business information.
Ability to adapt to changing priorities within a fast-paced, multi-site operating environment.

EDUCATION / EXPERIENCE

•

Associate or bachelor’s degree in Business Administration, Facilities Management, Finance, Construction Management, or related field preferred.
3+ years of experience in facilities administration, project coordination, property management, construction administration, vendor management, or a related field preferred.
Senior living, healthcare, hospitality, or multi-site property management experience is a plus.

As a Home Office associate at Benchmark, you will have immediate access to a variety of benefits including, but not limited to, the following:

10 paid holidays plus 1 floating holiday

• Vacation and Health & Wellness Paid Time Off

• Tuition Reimbursement Program

• Physical & Mental Health Wellness Programs

• Medical, Vision & Dental Benefits provided by Blue Cross Blue Shield

• 401K Retirement Plan with Company Match

• Long Term Care Insurance

• Company-provided Life Insurance & Long-Term Disability

Benchmark Senior Living is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

We embrace and encourage our associates’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our associates unique.

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More about this job

Skills

Administrative support
Reporting
Accounts payable
Leadership
Performance management
Documentation
Procurement
Scheduling
Presentation skills
Attention to detail
Communication skills
Analytical skills
Process improvement
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Construction management
Vendor management
Mental health

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