Part-Time Program Assistant, Science Division

Part-Time Program Assistant, Science Division

Job ID: 15857 Location: Bellevue College

Full/Part Time:

Regular/Temporary:

Position Summary

The Program Assistant provides specialized administrative and programmatic support to the Dean and Division Operations Director (DOD) of the Science Division. This position is responsible for coordinating and executing a wide range of tasks essential to the effective operation of the division¿s academic and administrative programs. Working under general supervision, the Program Assistant performs duties that require knowledge and experience specific to the division¿s programs. Responsibilities include managing logistics for meetings and events, maintaining program and division records, interpreting and applying institutional policies and procedures, and serving as a key liaison to students, faculty, staff, and the public. The role also involves supporting responding inquiries, data management, and ensuring compliance with program requirements. This position requires strong organizational skills, attention to detail, and the ability to work independently while contributing to a collaborative team environment. A commitment to diversity, equity, and inclusion is essential, as the Program Assistant plays a vital role in maintaining a welcoming and student-centered academic community. There are 2 vacancies for this position.

Pay, Benefits & Work Schedule

Pay rate: $20.49/hour - $27.28/hour The successful candidate is expected to work 20-25 hours per week. This position typically assigned as needed on a quarterly basis, with no expectation of continued employment beyond the current appointment. Typically, new hire starts no higher than $23.31/hour. This position requires the employee to work in person five days per week. This arrangement supports effective collaboration and team engagement, contributing to a productive and cohesive work environment. This position typically assigned as needed on a quarterly basis, with no expectation of continued employment beyond the current appointment.

Essential Functions

• Serve as the primary point of contact for the program and for current and potential students; provide accurate information regarding program policies and appropriate contacts, advising procedures, course offerings, and college resources.
• Respond to general advising inquiries; assist students with appointment scheduling and referrals to appropriate advisors or campus services.
• Support the planning, organization, and execution of division operations, meetings, retreats, conferences, and special events; manage logistics and serve as the main contact for event-related inquiries.
• Promote program and division activities on campus and with external organizations; serve as a liaison to other departments and community partners.
• Identify and resolve routine issues by providing options, fulfilling services, and applying knowledge of college policies and procedures; refer unresolved or complex matters to appropriate contacts.
• Prepare, edit, and distribute a variety of communications, including meeting agendas, minutes, newsletters, announcements, ensure accuracy, clarity, and consistency in all published materials.
• Establish and maintain accurate electronic and physical filing systems, including archival records for syllabi and equipment inventory.
• Review and where appropriate edit documents for accuracy and compliance prior to publication, including syllabi, promotional materials, and web content.
• Support faculty with instructional and administrative needs; provide information on processes, facilitate communication and access to resources.
• Order office supplies and other equipment as needed.
• Collaborate with faculty and staff to create and distribute promotional materials using Microsoft Word, Canva, PowerPoint, and other tools.
• Coordinate classroom reservations and space usage; support renovation and remodeling projects for instructional and administrative areas.
• Post class cancellation notices and ensure timely communication of schedule or room changes.
• Perform advanced word processing and data management tasks, including mail merges, formatting documents, and integrating text with graphics, spreadsheets, and databases.
• Perform other related duties as assigned to support the division¿s goals and operations.

Minium Qualifications

• High School Graduation or equivalent in a relevant field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Three years of progressively responsible experience in office, clerical, secretarial, or general administrative work, including at least one year of experience assisting clients or customers with inquiries, complaints, or problem resolution.

To view the full job description & to apply, please visit https://apptrkr.com/9718369.

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