Central Supply Technician

Central Supply Technician Status: Full Time – Non-Exempt Reports to: Revenue Cycle Manager __________________________________________________________________________________________ Purpose and Scope of Position Description of role: The Supply Chain Technician's primary responsibilities are assisting with the purchasing all supplies and equipment for Beartooth Billings Clinic and distributing and maintaining adequate quantities. This includes, but is not limited to, department requisitioning, inventory management, par cart replenishment and patient supply charges (as relates to Supply Chain). Special attention paid to medication ordering and monitoring and proper disposal of expired medications. Work with Beartooth Billings Clinic Supply Chain Coordinator, Leadership and Providers to meet the supply needs of the facility. Will participate in Supply Chain related cost reduction initiatives. __________________________________________________________________________________________ Organizational Relationship This position reports to the Revenue Cycle Manager. This position may provide additional support to other departments as requested. This position may provide support to the public, vendors, and regulatory agencies. __________________________________________________________________________________________ Duties and Responsibilities Essential Job Duties/Responsibilities

• Supports and models behaviors consistent with the mission and philosophy of Beartooth Billings Clinic and department/service.
• Orders all supplies and equipment as needed and approved. Assures all stock is maintained at appropriate par levels in all applicable areas.
• Receives and verifies order of all hospital supplies and equipment. Packing slips are matched to purchase orders checking for discrepancies as to price, quantity, item ordered, etc. Provides accounting all receiving information on a daily basis.
• Communicates to the department’s back order status etc.
• Assists Supply Chain Coordinator in maintaining adequate floor par levels and warehouse stock. Also assists with maintaining appropriate paper chart documents and charge forms.
• Acts as a liaison with other departmental staff concerning supply issues in the absence of the Supply Chain Coordinator.
• Utilizes performance improvement and Lean 6 Sigma principles in everyday work.
• Works with Supply Chain Coordinator on patient charge capture programs to ensure accurate and timely posting to the billing system.
• Assists with maintaining computer application or system files that impact the warehouse issued patient chargeable goods and/or patient charge capture.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
• Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
• Perform other duties as assigned or needed to meet the needs of the department/organization.

Knowledge Of / Skills / Abilities / Complexities and Difficulties

• Beartooth Billings Clinic policy and procedures, both organizational and departmental
• Personal computers, hardware and software
• BBC Code of Business Conduct
• BBC Corporate Compliance Program
• HIPAA and confidentiality requirements
• Patient’s/resident’s rights
• National patient safety standards
• Customer service techniques and Personal Service Excellence (PSE) skills
• Supply Chain management and purchasing practices
• Inventory management information systems
• Bookkeeping and record keeping practices
• Medical product terminology
• Regulatory requirements and standards
• Demonstrated ability to communicate effectively both orally and in writing.
• Must possess excellent organizational skills and strong attention to detail.
• Proficient knowledge in personal computers, hardware, and software such as MS Word, Excel, PowerPoint, and other software as necessary.
• Time management, organization and prioritization
• Identification and resolution of problems
• Developing and maintaining materials management information system
• Data gathering and analysis
• Conflict resolution
• Logistics related to mathematics
• Operation of personal computer and management of an information system database

Supervisory Responsibilities

• This position does not supervise others.

__________________________________________________________________________________________ Job Requirements Preferred Qualifications

• High school graduate or equivalent
• Experience in a health care supply chain distribution position, preferred
• Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered

Managerial Experience

• N/A

Special Requirements

• Must be able to reason independently and work with minimal guidance.
• Must be able to interpret data and make sound judgments based on those interpretations.
• Must deal effectively with a wide variety of personalities and situations requiring tact, judgment, and poise.
• Must be able to adapt to quickly changing priorities and schedules.
• Must be able to maintain good working relationships with all co-workers and the general public and use good judgment in recognizing scope and authority.
• Incorporate population specific needs into all aspects of communication and patient care; scope of services provided will encompass age groups from infant through geriatric
• Communicate clearly and effectively, both verbal and written
• Establish and maintain collaborative relationships
• Work independently and also effectively in a team environment
• Respond calmly and effectively in difficult or emergent situations
• Concentrate and pay close attention to details
• Maintain flexibility to adapt to a variety of workload assignments
• Operate a variety of supply handling equipment effectively and safely
• Operate office equipment
• Frequent lifting of 50 pounds

__________________________________________________________________________________________ Working Conditions Schedule/Conditions

• Work may be performed in a variety of settings to include office, patient care areas, etc.
• May be required to travel to other BBC offices that are not located on the main campus
• May be required to work varying shifts, weekends, or holidays
• Variety of work settings to include: office, storeroom and patient care areas.
• Pick-up and delivery duties require travel within Red Lodge area with exposure to a variety of weather, traffic and road conditions.
• May be required to work varying shifts, weekends and/or holidays to meet business needs

Physical Demands

• Lift, push, pull, and move in excess of 50 pounds unassisted.
• Requires extensive standing and walking.
• Requires frequent reaching, stooping, bending, kneeling, and crouching.