Senior Administator

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global law firm with an office in Midtown Manhattan is looking for a Temporary to Permanent Senior Administrator to join their team. There will be an estimated 3-month temp trial period. This position will start as soon as we find the right fit and will operate on a hybrid schedule (3 days/week onsite and 2 remote) between the hours of 8:30 or 9:00 a.m. and 5:00 p.m (30-minute lunch break). The compensation range is $130,000-$140,000 DOE annually once permanent (hourly pay rate while temping in-line), plus benefits & a discretionary bonus. Responsibilities: Manage complex calendars and diaries for senior executives, including internal and external meetings across multiple time zones Coordinate and prioritize meetings and ensure executives have the necessary materials and information Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics Coordinate meeting rooms, conference facilities, catering, technology, and other meeting requirements Prepare and organize agendas, briefing materials, presentations, correspondence, and other documents Manage expense reporting and other administrative processes Serve as a key point of contact for internal and external stakeholders Anticipate upcoming needs and proactively resolve scheduling, logistical, and administrative issues Help executives manage competing commitments, projects, and strategic priorities Track meeting action items and follow-ups and help ensure timely completion Coordinate cross-functional initiatives involving multiple stakeholders and departments Prepare executives for important meetings by gathering relevant information, identifying open issues, and ensuring appropriate follow-up Support special projects and strategic initiatives from planning through execution Develop and maintain systems, processes, and tools that improve executive effectiveness and organizational efficiency Identify opportunities to streamline workflows, improve communication, and maintain alignment across teams Act as a trusted liaison between executives and key internal and external stakeholders Handle sensitive, confidential, and time-critical matters with sound judgment and discretion Qualifications: A minimum of 6+ years of experience supporting senior executives or other high-level leaders in a complex professional environment Demonstrated ability to manage multiple executives and competing priorities simultaneously Exceptional calendar management, organizational, and time-management skills Strong experience coordinating complex domestic and international travel Excellent written and verbal communication skills Strong attention to detail and commitment to accuracy Excellent judgment and discretion when handling confidential and sensitive information Ability to anticipate needs rather than simply respond to requests Strong interpersonal skills and ability to build trusted relationships with senior leaders and stakeholders Ability to work independently, take initiative, and make appropriate decisions without constant direction Strong proficiency with Microsoft Office and other common productivity and collaboration tools Experience in a law firm, professional services, financial services, consulting, technology, executive search, or a similarly high-performance environment preferred Ability to remain calm under pressure and work effectively in a high-energy, fast-paced environment Ability to work onsite three days per week Flexibility to provide occasional support outside regular business hours for executive travel, urgent requests, critical meetings, or deadlines Benefits: Medical, dental, and vision plan options Health Savings Account and Flexible Spending Account options Retirement plan with automatic enrollment, firm contributions, and a matching contribution Paid time off for vacation, illness, and erso