Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support the Chief Investment Officer and the broader investment team within a specialized alternative asset management firm. This is a dedicated executive support role focused on managing the day-to-day priorities of the CIO while serving as a trusted partner across scheduling, meeting coordination, and executive operations. The ideal candidate is detail-oriented, relationship-driven, and thrives in a fast-paced investment environment where anticipation, organization, and strong stakeholder management are critical. Hours are generally 8:45/9:00am-5:45/6:00pm with occasional after-hours support when the executive is traveling, and the role follows a hybrid schedule with three days onsite. Key Responsibilities: Provide dedicated executive support to the Chief Investment Officer Manage complex calendars, scheduling, and meeting coordination across multiple time zones Coordinate internal and external meetings and investor-related interactions Arrange domestic and international travel logistics, itineraries, and accommodations Support expense management and administrative workflows Proactively monitor communications and coordinate meetings based on executive priorities Anticipate scheduling conflicts and recommend solutions before issues arise Build systems and processes that improve efficiency and organization Support light administrative needs for the broader investment team Partner with Executive Assistants across the New York and London offices to ensure seamless support Maintain accurate records, contacts, and meeting information Qualifications: Previous Executive Assistant experience required Financial services, asset management, hedge fund, private equity, investment banking, or related investment management experience required Experience supporting investment professionals and fast-paced teams required Strong calendar management and multi-time-zone scheduling expertise Exceptional attention to detail and organizational abilities Excellent written and verbal communication skills Ability to proactively manage priorities and anticipate executive needs Strong relationship-building skills with internal and external stakeholders Interest in technology, AI tools, and process improvement initiatives Proven longevity and career stability preferred Positive, engaging, and collaborative personality Bachelor's degree preferred Compensation/Benefits: Up to $150K base salary + discretionary annual bonus 100% employer-paid medical, dental, and vision coverage 401(k) with employer match PTO package Hybrid schedule (3 days onsite) Collaborative, team-oriented cultureBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market se