Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support the Global Chief Investment Officer and senior leadership team within a leading financial services organization. This is a high-level executive support role requiring exceptional judgment, proactive calendar management, and the ability to serve as a strategic partner to a global executive. The ideal candidate is an experienced career Executive Assistant who excels at managing priorities, creating structure, and helping executives stay focused and organized in a fast-paced environment. Hours are generally 8:30am-5:30pm with occasional flexibility to monitor urgent matters after hours, and the role follows a hybrid schedule with three days onsite. Key Responsibilities: Provide dedicated executive support to the Global Chief Investment Officer Provide light support to additional senior leaders as needed Manage highly complex calendars, scheduling priorities, and executive time management Coordinate domestic and international travel arrangements, itineraries, and logistics Process expense reports and travel reconciliations Monitor executive communications and help prioritize requests and meetings Prepare meeting materials, briefing documents, presentations, and executive communications Coordinate leadership meetings, events, catering, and hospitality arrangements Track action items, meeting follow-ups, and special projects Serve as a liaison between executive leadership and internal/external stakeholders Support office operations activities including vendor coordination, catering, and team events Qualifications: 7-10+ years of Executive Assistant experience supporting VP-level leaders or above Experience supporting C-suite executives strongly preferred Financial services, investment management, consulting, or professional services experience preferred Strong executive calendar management and global travel coordination expertise Proven ability to manage up and proactively support senior leaders Excellent written and verbal communication skills Advanced Microsoft Office proficiency, including Outlook, PowerPoint, Excel, Teams, and Word Strong organizational skills with exceptional attention to detail Ability to handle competing priorities and shifting deadlines Associate's degree or equivalent experience required; additional education is a plus Compensation/Benefits: $130K base salary + bonus opportunity Medical coverage through UnitedHealthcare Dental coverage through Delta Dental Vision coverage through VSP 401(k) with employer match HSA with employer contribution + Flexible Spending Accounts Mental health support through Lyra Fertility, maternity, parenting, and menopause support programs Tuition reimbursement Pet insurance Commuter benefits One Pass Select fitness programBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.