Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support a growing Legal team in Parsippany, NJ within a global industrial and investment organization. This is a high-touch team support role providing administrative and operational support to senior attorneys across environmental, regulatory, intellectual property, and technology-related legal functions. The ideal candidate is detail-oriented, resourceful, and comfortable operating independently while managing calendars, legal billing, project coordination, and cross-functional initiatives. Hours are generally 8:30am-5:30pm with flexibility for occasional urgent matters, and the role follows a hybrid schedule with Monday-Thursday onsite and Fridays remote. Key Responsibilities: Provide executive and administrative support to a team of senior attorneys Manage complex calendars, scheduling, meeting coordination, and travel arrangements Coordinate domestic travel logistics, itineraries, and meeting preparation Review, process, and submit legal invoices in accordance with company billing guidelines Serve as a liaison between outside counsel, law firms, Finance, and internal stakeholders regarding billing and administrative matters Assist with departmental budgeting, expense processing, and financial tracking Support attorney-led projects, regulatory tracking, and departmental initiatives Monitor email correspondence and help prioritize incoming requests and communications Maintain organized records, databases, and legal documentation Partner with internal teams, attorneys, and administrative professionals across the organization Assist with special projects and additional legal department support as needed Qualifications: 5+ years of Executive Assistant, Legal Assistant, Administrative Assistant, or related support experience Bachelor's degree required Legal experience helpful but not required Experience supporting multiple senior professionals in a corporate environment Strong calendar management, travel coordination, and administrative support skills Excellent written and verbal communication abilities Exceptional attention to detail and organizational skills Proficiency with Google Workspace, including Calendar, Sheets, Slides, and related tools Strong problem-solving skills with the ability to operate independently High emotional intelligence, sound judgment, and professionalism Comfortable learning new billing, expense, and document management systems Interest in leveraging technology and AI tools to improve workflows and efficiency Compensation/Benefits: Up to $115K base salary + bonus Medical, dental, and vision benefits with significant employer contribution 401(k) with employer match and company contribution PTO package + 4 floating holidays + 10 paid holidays Hybrid schedule (4 days onsite, Fridays remote) Day-one benefits eligibilityBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success an