Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support senior leadership within a growing infrastructure-focused private equity firm. This is a high-touch executive support role providing primary support to the Chief Operating Officer and additional senior leaders while serving as a key partner in helping the team operate efficiently and effectively. The ideal candidate is resourceful, detail-oriented, and comfortable working in a traditional investment firm environment where responsiveness, ownership, and strong execution are highly valued. Hours are generally 8:30am-6:00pm with flexibility as needed, and the role is fully onsite five days per week. Key Responsibilities: Provide executive support to the COO and additional senior leaders Manage complex calendars, scheduling, and meeting coordination Coordinate domestic and international travel arrangements, itineraries, and logistics Process expense reports and reimbursement requests Organize conference rooms, catering, and meeting logistics Prepare meeting materials, agendas, and administrative documentation Maintain communication with internal teams, investors, and external stakeholders Coordinate executive meetings, offsites, and special projects Monitor scheduling conflicts and proactively identify solutions Assist with administrative workflows, reporting, and business support initiatives Partner closely with the administrative team to ensure seamless coverage and collaboration Qualifications: Bachelor's degree required Executive Assistant, Administrative Assistant, or related support experience required Financial services, private equity, investment management, consulting, or other professional services experience preferred Strong calendar management and travel coordination expertise Experience supporting senior executives in fast-paced environments Excellent organizational skills and attention to detail Strong written and verbal communication abilities Advanced Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint Experience with Concur and Amex-related travel tools preferred Team-oriented mindset with a collaborative working style Ability to manage changing priorities with professionalism and urgency Compensation/Benefits: Up to $105K base salary + discretionary annual bonus Medical, dental, and vision benefits with approximately 75% employer-paid premiums 401(k) plan with employer contribution program PTO package Fully onsite schedule (5 days per week)Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing c