Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support the Recruiting team within a leading private investment firm. This is a high-volume, scheduling-intensive EA role focused heavily on coordinating complex interviews, managing calendars across time zones, and ensuring a seamless candidate experience. The ideal candidate is detail-oriented, highly responsive, and thrives in a fast-paced, high-stakes environment supporting senior stakeholders. Hours are 8:30am-5:45pm with flexibility as needed, and the role follows a hybrid 4/1 schedule (NYC-based). Key Responsibilities: Provide executive-level support to the Recruiting team, including the Head of Recruiting Coordinate a high volume of interviews across multiple time zones and stakeholders Manage complex calendars for recruiters and hiring managers, balancing competing priorities Serve as the central point of contact for candidates, internal interviewers, and external search firms Coordinate all stages of the interview process (intake calls, panels, final rounds, debriefs) Support internal HR processes including onboarding logistics and training coordination Maintain accurate records and documentation related to recruiting activities Coordinate occasional candidate travel and logistics Prepare and process expense reports related to recruiting activities Support special projects and ad hoc initiatives across the team Qualifications: 4-7+ years of Executive Assistant experience Strong experience scheduling high-volume, multi-round interviews Experience working in fast-paced, high-performance environments Exceptional organizational skills with strong attention to detail Excellent written and verbal communication skills Ability to multitask and manage competing priorities under pressure High level of discretion handling confidential information Proactive, responsive, and solutions-oriented mindset Proficiency in Microsoft Office; familiarity with Workday or similar systems is a plus Bachelor's degree required Compensation/Benefits: Up to $120K base salary + paid overtime + discretionary bonus 100% employer-paid medical coverage for employee and family Dental and vision benefits Monthly transit benefit + daily lunch stipend Generous PTO package Fertility benefits and family-planning support 401(k) + pension plan Pet insurance, life and disability insuranceBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hil