Administrative Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a privately held global asset manager, is seeking a Temporary to Permanent Administrative Assistant to the Private Credit team for their brand new Rockefeller Center office. There is a 4/1 hybrid schedule for this role with Fridays being remote. The hours are from 9am-5pm. What you will do: Manage complex calendars, schedule meetings and conference calls, and maintain accurate visibility into supported professionals' availability and whereabouts. Coordinate travel, prepare clear itineraries, confirm arrangements, proactively monitor schedules, and resolve disruptions. Prepare and submit timely, accurate expense reports and maintain supporting documentation. Coordinate conference logistics, including exhibitor communications, travel arrangements, meeting schedules, and collaboration with communications and event coordination teams. Prepare, organize, and distribute correspondence, documents, spreadsheets, meeting materials, and presentation materials. Maintain organized correspondence, documents, records, and filing systems in accordance with confidentiality expectations and applicable procedures. Answer and screen incoming calls, route inquiries appropriately, and provide polished follow-through. Research, collect, and organize information from online and other approved sources; support basic reporting and analysis as requested. Build effective working relationships across the company and with external parties, communicating with professionalism and discretion. Provide backup administrative coverage and step into other administrative needs as priorities arise. What success looks like: Schedules, travel, meetings, conferences, and expense submissions are accurate, well organized, and handled on time. Potential conflicts and logistical issues are identified early, communicated clearly, and resolved with sound judgment. Senior professionals and cross-functional partners receive responsive, dependable support and well-prepared materials. Sensitive information is handled with discretion, and records remain organized and easy for authorized users to access. The assistant anticipates needs, establishes practical solutions, and contributes as a collaborative team member. Required qualifications Bachelor's degree or an equivalent combination of education and relevant experience. A minimum of 2+ years of administrative experience in a professional environment. Strong organization and time-management skills, with the ability to prioritize multiple assignments and maintain close attention to detail. Demonstrated reliability, sound judgment, initiative, and proactive problem-solving skills. Professional written, verbal, telephone, and interpersonal communication skills. Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with accurate typing and document-production skills. Ability to screen and route calls promptly and appropriately. Ability to handle confidential information with discretion and comply with applicable confidentiality requirements. Preferred qualifications Experience supporting senior professionals, investment teams, or another fast-paced financial-services environment. Working knowledge of the investment management industry. Experience coordinating conferences, complex travel, or multi-party meetings. Compensation: Up to 115K, dependent on experience+ benefits once permBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaco