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Added just now
Aftermarket Coordinator
Bosch Group
Grove City, OH
Provide support to customers for technical, administrative, and operational issues; direct inquiries to appropriate parties as needed
Added just now
Patient Access Representative - Parma
University Hospitals Career Section
Parma, OH
Support patients in enrolling in and using MyChart
Added 2 mins ago
Process Improvement Leader
Veritiv Packaging Solutions
Fullerton, CA
● Lead and support continuous improvement initiatives focused on enhancing manufacturing efficiency, productivity, quality, safety, and operational performance.
Added 4 mins ago
S
Seasonal Associate
sephora.com
Los Angeles, CA · Los Angeles
- $22.6 to $26 USD / hour
Support Daily Operations: Manage inventory, stock replenishment, order fulfillment, and maintain operational standards.
Added 5 mins ago
Process Engineering Tech
Endera
Ottawa, OH
…Improvements Team to bridges the gap between engineering design and operational execution, ensuring that manufacturing processes are efficient, safe, and continuously…
Added 6 mins ago
Administrative Fellow
Ascension
Chicago, IL
Gain Operational Exposure: Undertake a full-time, salaried 12-month program featuring structured departmental rotations and customized, project-driven initiatives.
Added 6 mins ago
NH
Radiology Technologist
Newton-Wellesley Hospital
United States
- $38 to $48.63 USD / hour
…systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that…
Added 8 mins ago
Software Engineer (Associate, Experienced or Lead) - El Segundo CA
Military Spouse Jobs & VetJobs
United States
In this role you will design, implement, test, and maintain software models and system-level simulators that reproduce operational conditions (i.e., simulated scenarios) to enable mission…
Added 8 mins ago
LC
PT Sales Associate
LOVESAC COMPANY
Mason, OH
- $15 to $16.65 USD / hour
As a Lovesac Sales Associate, you are energized by connecting with customers, delivering remark able results, and helping people design products that fit their lifestyle and space. You’re…
Added 8 mins ago
LC
Assistant Showroom Manager
LOVESAC COMPANY
Palm Beach Gardens, FL
- $22 to $25 USD / hour
Support the store’s success by guiding the team, reinforcing selling standards, and keeping the floor running smoothly.
Added 9 mins ago
Pressroom Supervisor
Cartamundi East Longmeadow LLC
Dallas, TX
The successful candidate will be a hands-on leader who coaches employees, solves operational challenges, and partners closely with Maintenance, Quality, Scheduling, and Operations teams to…
Added 10 mins ago
RS
Sales Associate (Overnights) - Perry, NY
Reid Stores LLC
Perry, NY
- $17.5 to $21 USD / hour
As a Sales Associate, you’ll play a key role in delivering outstanding customer experience throughout your shift, as well as maintaining a clean, safe, and welcoming store environment while…
Added 10 mins ago
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Assistant Store Manager - (Perry HWY Tim Horton's) - Erie, PA
Reid Stores LLC
Erie, PA
- $20 to $22 USD / hour
…Manager to help lead daily store operations. In this role, you’ll support the Team Leader in creating a clean, efficient, and welcoming environment while delivering exceptional customer…
Added 11 mins ago
Practice Coordinator - Endocrinology Clinics
Deaconess
Newburgh, IN · Evansville, IN · Henderson, KY · Owensboro, KY
…employee department assignment reviews, and providing reporting support for operational and management…
Added 13 mins ago
Casino Compliance Lead
Virginia Lottery
Chesterfield, VA · Colonial Heights, VA · Petersburg, VA · Richmond, VA
…and with integrity. Proceeds from traditional Lottery games support K-12 public education in Virginia. Taxes generated by sports wagering and casino gaming, which are regulated by the…
Added 15 mins ago
Assistant Branch Manager
Haverty Furniture Companies, Inc
Jacksonville, FL
…experience for Team Members by removing obstacles, providing support, and ensuring that teams feel empowered. You will sharpen your management leadership skills and experience by selling,…
Added 15 mins ago
Senior Software Engineer - Labor Management Forecasting (Hybrid)
Publix Super Markets, Inc.
Lakeland, FL
Operational Efficiency: Ensure technology solutions support efficient workflows and enable automation to improve operational effectiveness.
Added 15 mins ago
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Retail Sales Associate (63671)
GOODWILL INDUSTRIES OF NORTH LOUISIANA INC
Alexandria, LA
- $10 USD / hour
The Retail Sales Associate provides friendly and efficient customer service while supporting register operations, sales-floor recovery, stocking, merchandising, and merchandise rotation.…
Added 16 mins ago
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Assistant Director
Employee Relations, Office of
Albany, NY
- $120,471 to $152,238 USD / year
…and fringe benefit data. Contact State agencies for input on operational…
Added 18 mins ago
PATIENT SERVICES ASSOCIATE - ORTHO SAXONBURG
Independence Health System
Butler, PA · Saxonburg, PA
Perform administrative and secretarial functions in direct support of the Physician Practice. Position has direct customer contact to obtain accurate demographic and insurance information…
Added 21 mins ago
Physician/Medical Director of Primary Care
University of Maryland College Park (UMCP)
United States
-Work closely with the Associate Director of Medical Services and the Clinic Nurse Manager to ensure operational effectiveness and high standards of care.
Added 21 mins ago
Office Manager
BC US LLC
Immokalee, FL
…professional front office, smooth internal workflows, and reliable support to HR, IT, Finance, Facilities, and Client Services. This role oversees reception/visitor management, scheduling,…
Added 24 mins ago
General Manager I - Distribution
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…dedication of our team, operating in over 150 million square feet of operational…
Added 24 mins ago
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Retail Part Time Store Associate
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- Part-time
As a Store Associate, you will actively connect with customers, addressing their needs by recommending the right products, services, and solutions to enhance their experience. Through…
Added 25 mins ago
Staff Data Scientist
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BC US LLC

Office Manager

Immokalee, FL, United States

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Job details

Experience: Experience: 3+ years in office administration/office management supporting multi-department operations; regulated, healthcare, lab, or industrial setting a plus.
Posting language: English
Posted: Jul 20, 2026

Original job description

JOB SUMMARY

The Office Manager owns day-to-day administrative operations at BC US, ensuring a professional front office, smooth internal workflows, and reliable support to HR, IT, Finance, Facilities, and Client Services. This role oversees reception/visitor management, scheduling, supplies and vendor coordination, recordkeeping, basic AP support, and site communications.

DUTIES/ RESPONSIBILITIES

Manage front office operations, including greeting visitors, answering calls, coordinating visitor access, and maintaining reception and meeting areas.
Coordinate calendars, meetings, interviews, and company events; prepare agendas, meeting materials, and track follow-up actions.
Develop and maintain office procedures, administrative records, and standard operating procedures.
Serve as the primary point of contact for office-related Facilities and IT requests, including phones, workspace needs, and office equipment.
Oversee office supplies, kitchen supplies, printed materials, and vendor services to ensure operational readiness.
Assist Human Resources with candidate logistics, employee file maintenance, and the confidential handling of personnel information.
Support purchasing and finance functions by reconciling administrative expenses and assisting with accounts payable documentation.
Maintain administrative records, contracts, visitor logs, manifests and other documentation to support regulatory compliance and audit readiness.
Prepare and distribute internal communications and provide administrative support for training, safety initiatives, and employee events.
Coordinate relationships with office service vendors, monitor service quality, and assist with contract renewals and issue resolution.
Support IACUC and Safety Committee meetings by assisting with minute taking and tracking of action item completion.
Support the Employee Engagement Committee by assisting with the planning and coordination of employee recognition and engagement activities.
Perform other duties as assigned to support business operations and continuous improvement.

EDUCATION AND EXPERIENCE:

Required: High school diploma or equivalent.
Preferred: Associate’s or bachelor’s in business, Administration, or related field; or equivalent experience.
Experience: 3+ years in office administration/office management supporting multi-department operations; regulated, healthcare, lab, or industrial setting a plus.

SKILLS/ABILITIES

Excellent organization, prioritization, and follow-through; thrives in a fast-moving, on-site environment.
Strong communication and customer service; professional presence with visitors and staff.
Proficiency with Microsoft 365/Google Workspace (Outlook/Calendar, Word/Docs, Excel/Sheets, PowerPoint/Slides); familiarity with ADP/ATS or ERP/purchasing tools and Monday.com or Smartsheets a plus.
Proven experience with discretion and confidentiality handling sensitive HR/Finance information.
Problem-solver with a continuous-improvement mindset; comfortable creating checklists/SOPs and simple dashboards.
Bilingual English/Spanish preferred

PHYSICAL REQUIREMENTS

Proof of measles vaccination or updated titers prior to initial contact with animals.
Current results of TB testing or be tested prior to initial contact with animals. Annual tuberculosis screening is required of all employees.
Ability to operate office equipment.
Personnel must be able to carry out the essential functions of this position with reasonable accommodation if disabled.
Prolonged periods sitting/standing; frequent walking between buildings; lift/move up to 25 lb. (supplies, boxes).
Occasional event setup/tear-down; ability to work in Florida heat when escorting vendors/guests between areas.

ENVIRONMENTAL WORKING CONDITIONS

Potential exposure to disinfectants, chemicals, biologics, infectious agents (BSL1, BSL2), animal dander, and dust.
Normal scientific laboratory conditions may encounter unpleasant odors.

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More about this job

Skills

Scheduling
Recordkeeping
Manage front operations
Office equipment
Logistics
Procurement
Accounts payable
Documentation
Regulatory compliance
Disseminate internal communications
Administrative support
Monitor customer service
Process improvement
Office administration
Prioritization
Communication skills
Customer service
Microsoft 365
Google Workspace
Microsoft Outlook
Microsoft Word
Google Docs
Microsoft Excel
Microsoft PowerPoint
Google Slides
ADP
ATS
ERP
Monday.com
Confidentiality
Bilingualism

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