Office Administrator/Project Assistant

Your future role on our team As an Office Administrator/Project Assistant at BBA, you’ll play a central role in two areas: supporting project teams and keeping day-to-day office operations running smoothly.

• Working closely with

engineers and technicians, you’ll play an important role in:

• Supporting successful delivery of projects;
• Preparing, formatting, and coordinating technical documents and deliverables;
• Applying strong attention to detail and maintaining high standards of quality and consistency across project documentation; and
• Support overall office operations and administrative functions.
• Make a meaningful contribution to exciting projects while developing your skills alongside a dedicated and collaborative team.

With us, you’ll get the opportunity to...

• Revise documents such as specifications, estimates, reports, and proposals, and verify the accuracy of cost tables.
• Gather and provide the information necessary to prepare project documents.
• Improve the structure and clarity of written content by identifying ambiguities and clarifying meaning.
• Work across offices to format documents and presentations following corporate standards and templates.
• Coordinate with printing, shipping, and other external service providers. Support invoicing and other administrative processes.
• Assist with employee training and onboarding activities. Support health and safety documentation and requirements, including tracking personal protective equipment (PPE).
• Support maintenance scheduling, safety equipment coordination, and other administrative activities related to company vehicle and fleet management.
• Interact with IT support teams to assist staff with equipment needs.
• Assist with general office operations (supplies, equipment, vendor management, etc.).

Do your qualities and values match our corporate culture?

• Results-driven
• Thirsty to learn and excel.
• Willingness to work together while having fun.
• Caring mindset that puts people first.
• Desire to be in the thick of the action.
• Rigorous and ethical.

The

experience you bring:

• Bachelor’s degree in a relevant field
• 5+ years of experience in a similar position
• Excellent ability to revise text in both English and Spanish (Desirable)
• Proficiency in office software: Microsoft Word, Excel, PowerPoint, and Adobe
• Advanced English/Spanish skills to facilitate collaboration with other BBA offices and/or clients in Latin America.
• Asset: experience in the consulting engineering industry or in any other professional services field.