PROJECT MANAGER – NAVAL SHIP REPAIR
Bay Metals & Fabrication
Bay Metals & Fabrication (BMF) is seeking an experienced Project Manager – Naval Ship Repair to lead complex ship repair projects from planning through final closeout.
This is not an administrative project management position. The Project Manager is accountable for the overall business and contractual performance of the assigned project, including schedule, operational budget, customer communication, project controls, change management, risk, contractual deliverables, and successful completion.
BMF Project Managers serve as the primary project-level interface between the customer and BMF and coordinate across Production, Quality Assurance, Safety, Contracts, Finance, Procurement, subcontractors, and other stakeholders to ensure project requirements are understood and executed.
Projects typically may involve 50–75 BMF and subcontractor personnel, and commonly run for one to two years. Larger projects may involves 75-120 BMF and subcontractor personnel and run for two to three years.
KEY RESPONSIBILITIES
Project Leadership & Accountability
- Manage one or more Naval ship repair projects from planning and kickoff through execution and final closeout.
- Maintain ownership and understanding of project scope, schedule, operational budget, contractual requirements, risks, milestones, and deliverables.
- Establish project priorities and ensure they are effectively communicated across BMF departments, subcontractors, and project stakeholders.
- Coordinate activities between Production, Quality Assurance, Safety, Contracts, Procurement, Finance, and other departments required to successfully execute the project.
- Identify project risks and problems early, communicate impacts, and lead development and execution of corrective and recovery actions.
- Maintain visibility of project health and promptly escalate issues requiring additional organizational support.
Schedule & Project Controls
- Develop, maintain, and manage detailed project schedules using Microsoft Project.
- Establish and maintain schedule logic, milestones, sequencing, progress, forecasts, and recovery plans.
- Maintain accurate project progress and regularly communicate schedule performance to BMF leadership and the customer.
- Monitor and manage project Schedule Performance Index (SPI) and other applicable project performance indicators.
- Develop manpower forecasts based on project schedule requirements and upcoming work.
- Ensure project schedules and priorities are communicated to the appropriate levels of the organization.
- Track contractual and operational milestones and ensure requirements for achieving those milestones are understood and actively managed.
- Lead recovery planning efforts involving BMF labor and subcontractors when project performance falls behind plan.
- Maintain the project's Test and Inspection Plan in coordination with the project schedule.
- Coordinate project access, work sequencing, testing, inspections, turnovers, and completion requirements.
- Maintain project controls through final completion and closeout.
Financial Performance
- Own and manage the project's operational budget within established contractual and organizational requirements.
- Maintain working knowledge of the project's current financial position throughout execution.
- Monitor production labor expenditures, material expenditures, subcontractor costs, and other operational project costs.
- Forecast remaining project requirements and identify potential cost overruns before they occur.
- Evaluate project decisions with consideration for both operational requirements and financial impact.
- Work with Finance, Contracts, Operations, Procurement, and Production to protect project profitability.
- Identify financial risks and develop corrective actions when project performance deviates from budget.
Customer & Contract Management
- Serve as BMF's primary project-level voice to the customer, outside of matters specifically retained by the Contracts Department.
- Lead customer progress meetings and present project schedule, milestone, production, risk, and completion status.
- Maintain professional and proactive communication regarding project successes, requirements, constraints, risks, and emerging issues.
- Formally communicate project delays, impacts, access constraints, and other conditions affecting performance.
- Negotiate project priorities and sequencing with the customer while protecting BMF's contractual interests.
- Recognize work that is outside established contract scope and coordinate appropriate change management actions.
- Support change-order development, pricing, Requests for Contract Change (RCCs), contract modifications, and associated documentation.
- Push back professionally when customer direction conflicts with contractual scope, requirements, BMF contractual exceptions, safety, quality, or established project requirements.
- Maintain clear written documentation of project decisions, direction, impacts, commitments, and contractual communications.
Contractual Deliverables & Documentation
- Maintain working knowledge of applicable NAVSEA Standard Items, work specifications, drawings, contractual requirements, and BMF contractual exceptions.
- Understand and apply applicable E4 technical writing requirements.
- Understand Contract Data Requirements Lists (CDRLs) and ensure assigned project deliverables are completed and submitted as required.
- Submit and/or coordinate the majority of project-level contractual reports outside of specialized technical deliverables.
- Maintain project-level RCC/change-order status and supporting documentation.
- Coordinate external Corrective Action Report (CAR) responses and communications, ensuring responses accurately reflect contractual scope and the responsibilities of applicable stakeholders.
- Understand applicable JFMM and Work Authorization Form (WAF) processes.
- Track Government checkpoints and other required inspections and deliverables.
- Ensure required Objective Quality Evidence (OQE) and project records are coordinated and maintained.
- Maintain project risk and opportunity tracking, lessons learned, milestone status, action items, and other required project controls.
- Lead project closeout and ensure contractual, schedule, financial, documentation, and turnover requirements are completed.
Production Coordination
The Project Manager is responsible for managing the required output of Production rather than directly managing the Production workforce.
- Communicate project priorities, schedule requirements, manpower needs, milestones, and recovery requirements to Production leadership.
- Work closely with Trades Managers, Supervisors, and other Production personnel to ensure project requirements are understood.
- Coordinate manpower forecasts and required production resources based on schedule demands.
- Assist Production in resolving constraints affecting successful execution.
- On larger projects, work through established Production leadership to drive execution and recovery.
- On smaller projects, emergent work, or when operationally necessary, provide more direct production coordination and assistance as required.
- Lead recovery efforts when production performance, subcontractor performance, material availability, access, or other conditions threaten project objectives.
REQUIRED EXPERIENCE & QUALIFICATIONS
- Minimum 5 years of Naval ship repair experience as a Project Manager, Superintendent, or comparable project leadership position.
- Five to ten years of overall ship repair experience preferred.
- Demonstrated experience managing complex ship repair schedules, operational budgets, customer requirements, and multiple project stakeholders.
- Experience managing or coordinating projects involving significant production manpower and subcontractor participation.
- Strong understanding of Naval ship repair planning, sequencing, testing, inspections, milestones, and closeout requirements.
- Ability to read and interpret work specifications, technical drawings, contractual requirements, and other project documentation.
- Strong understanding of project cost, schedule, scope, risk, and change management.
- Strong professional written and verbal communication skills.
- Ability to communicate unfavorable project conditions early and clearly and develop actionable recovery plans.
- Ability to operate effectively in a fast-paced ship repair environment with changing priorities and competing requirements.
A college degree is not required.
Education, formal training, or certification in Project or Program Management is preferred. PMP, CAPM, bachelor's-level Project/Program Management education, or comparable credentials are considered beneficial.
Relevant U.S. Navy or military experience may be considered in lieu of direct commercial ship repair experience when accompanied by appropriate formal project management training or demonstrated equivalent experience.
TECHNICAL & CONTRACTUAL KNOWLEDGE
Preferred candidates will possess working knowledge of:
- NAVSEA Standard Items
- Naval ship repair work specifications
- JFMM and WAF processes
- Government checkpoints and inspection requirements
- Contractual deliverables and CDRLs
- OQE requirements
- Change-order and RCC management
- Contract modifications
- E4 technical writing
- Drawing interpretation
- Ship repair testing, inspection, turnover, and closeout processes
Candidates without extensive NAVSEA/JFMM experience must demonstrate the ability to develop a functional working knowledge within approximately the first six months of employment.
SOFTWARE PROFICIENCY
Candidates should possess the following software capabilities:
- Microsoft Project – Advanced
- Microsoft Excel – Intermediate preferred
- Microsoft Word – Proficient
- Microsoft Outlook – Proficient
- Microsoft Teams – Proficient
- Microsoft SharePoint – Intermediate/Proficient
- Power BI – Familiarity preferred
- Adobe Acrobat Software – Proficient
- Ability to learn and effectively utilize applicable NAVSEA, customer, and BMF project management systems.
WORK ENVIRONMENT & AVAILABILITY
This is an active shipyard leadership position and is not limited to standard business hours. Project requirements may require nights, weekends, holidays, extended hours, or alternate shifts.
The Project Manager must be capable of accessing vessels and active production areas and working in typical shipyard environments, including confined or enclosed spaces, staging, ladders, uneven surfaces, varying weather conditions, noise, fumes, and other conditions normally associated with Naval ship repair.
Occasional travel or temporary support of BMF projects outside the local operating area may be required based on contract requirements.
Candidates must be able to obtain and maintain required access to U.S. Navy installations, military facilities, and applicable shipyards.
WHAT SUCCESS LOOKS LIKE
Successful BMF Project Managers create clarity, predictability, and accountability across their projects.
The project schedule is current, accurate, and actively drives execution at every applicable level of the project. Production, subcontractors, supporting departments, leadership, and the customer understand current priorities and upcoming requirements.
The Project Manager knows the project's financial position, identifies schedule and cost risks early, and drives recovery rather than assigning blame when performance falls behind plan.
The customer receives consistent and professional communication. They understand BMF's successes, upcoming needs, constraints, risks, and required actions.
Contractual deliverables are controlled, project documentation is maintained, and unfavorable information is communicated early enough for the organization to act.
Problems will occur in ship repair. Successful Project Managers do not hide them. They identify them early, communicate them clearly, develop a plan, and drive the project toward recovery.
ABOUT BAY METALS & FABRICATION
Bay Metals & Fabrication supports the U.S. Navy and defense ship repair industry with a focus on quality, safety, accountability, and execution.
Our philosophy is One Team, One Mission. We are looking for Project Managers who take ownership, communicate directly, protect the interests of the company and customer, and turn project challenges into measurable progress.
EQUAL EMPLOYMENT OPPORTUNITY
Bay Metals & Fabrication is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
Benefits:
- 401(k)
- 401(k) 4% Match
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
