Executive Assistant

This is where your work makes a difference.

At Baxter, we believe every person - regardless of who they are or where they are from - deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job - you will find purpose and pride.

Your role:

The Executive Assistant serves as a trusted business partner and provides high-level executive support to three finance leaders: the Vice President, Global Financial Planning & Analysis, Supply Chain, the Senior Director, Finance (Division CFO) - Care and Connectivity Solutions (CCS), and the Senior Director, Finance (Division CFO) – Front Line Care. The role also provides limited calendar support to the Senior Director, Finance – Integrated Supply Chain (ISC).

The position requires exceptional organizational capability, business acumen, discretion, and the ability to anticipate needs while operating effectively in a fast-paced, highly matrixed global environment.

The Executive Assistant extends the capacity of these leaders by driving efficiency, alignment, communication, and execution across their organizations. Key responsibilities include executive support, leadership coordination, communications, travel management, and the administration of confidential information.

What you'll be doing:

• Provide high-level executive administrative support to the Vice President, Global FP&A, Supply Chain, and the Senior Director Finance (Division CFO) - CCS, including complex calendar management across global time zones.
• Provide limited calendar support to the Senior Director Finance – ISC for monthly and quarterly supply chain financial reviews with Baxter divisional and ISC leaders.
• Partner closely with the Executive Assistants to the CEO, CFO, and Controller to coordinate recurring and ad hoc meetings and events. These include monthly and quarterly finance reviews, annual operating plan sessions, earnings call preparation, and quarterly forecast meetings.
• Coordinate and maintain schedules for staff and extended staff meetings, one-on-one meetings, and ACE Check-ins.
• Schedule monthly and quarterly CCS financial reviews with the CCS President and relevant support teams.
• Coordinate domestic and international travel, including travel requests, itineraries, visas, and logistics. Prepare and submit expense reports in accordance with the Travel & Expense policy.
• Prepare and coordinate executive-level presentations and supporting materials for Global FP&A Town Hall meetings.
• Draft executive communications and serve as a key liaison with senior leaders, site leadership, customers, and internal and external stakeholders.
• Create purchase orders utilizing COUPA (Baxter’s procurement system), as needed, for consulting and other services, office supplies, and computer equipment.
• Coordinate new-hire onboarding, including laptops, mobile phones, workspace arrangements, office access, and an initial meeting schedule with the manager, staff, and colleagues to support a seamless introduction to Baxter and its culture.
• Coordinate with the Baxter Deerfield campus Facilities team on workspace requirements for new hires and provide timely notice of employee departures.

What you'll bring:

• Associate or bachelor’s degree preferred; equivalent relevant administrative experience will be considered.
• 5+ years of executive administrative support experience, including support of Vice President-level leaders, senior executive teams, or both.
• Proven ability to support geographically dispersed leadership teams and operate effectively within a complex, global organization.
• Exceptional written and verbal communication skills, with strong executive presence, professionalism, and discretion when handling confidential information.
• Advanced proficiency in Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and Word, as well as familiarity with Microsoft Copilot.
• Demonstrated ability to apply exceptional organizational, project management, and event coordination skills while independently managing multiple priorities and exercising sound judgment.
• Proactive, trusted business partner with the ability to anticipate executive needs, create leadership capacity, build strong cross-functional relationships, and apply sound business acumen across the organization.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000-$88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.