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Added 4 hours ago
ATI Senior Program Analyst
Parsons Technical Services, Inc.
VA · WV
Parsons is looking for an amazingly talented Senior Program Analyst to join our team! In this role, you will provide programmatic, operational, technical, and financial analysis for…
Added 4 hours ago
CC
Project Manager IV-Nursing Administration
Cleveland Clinic
Independence, OH
- $84,200 to $128,412.5 USD / year
As Program Manager IV, you will manage all aspects of assigned projects and serve as a single point of contact. In this role, you will lead and manage multiple medium- to large-sized…
Added 4 hours ago
Task Order Project Manager (TOPM)
AMYX INC
Columbus, OH
Added 5 hours ago
B
Recruiting Operations Specialist
Baseten
San Francisco, CA
- $80,000 to $110,000 USD / year
…alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout…
Added 6 hours ago
Product Manager
Now Optics
Delray Beach, FL
…priorities and scope trade-offs. You work alongside the Business Analyst, who owns POS/Ecomm system requirements, BRDs, and UAT, and the Sr. UX/UI Designer, who owns the design and user…
Added 7 hours ago
Senior Technical Analyst System Administrator
Southern Maryland Electric Cooperative
Hughesville, MD
Southern Maryland Electric Cooperative has an immediate opening for a Senior Technical Analyst - System Administrator. This position is responsible for managing and supporting IT systems…
Added 7 hours ago
Computer Systems Analyst - Windows
Northrop Grumman
Elkridge, MD
The Northrop Grumman CIDO Classified Solutions team is seeking a Computer Systems Analyst (Windows) to support information system lifecycle activities. The selected candidate will be…
Added 7 hours ago
Senior Program Finance Analyst
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CACI is seeking an experienced Senior Program Financial Analyst to join its Digital & Network Technology Finance team. This role serves as the primary financial partner to the program…
Added 8 hours ago
Supply Chain Business Analytics – Senior Analyst
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…effectively. Reporting to the Supply Chain Business Analytics Manager, you’ll help drive insights from diverse data sources to promote a data‐driven Supply Chain…
Added 8 hours ago
Cloud Financial Operations Analyst
Toyota
Plano, TX
Toyota is looking for team members who are passionate about technology and interested in joining a collaborative and highly motivated team as a Cloud Financial Operations Analyst .
Added 8 hours ago
Clinical Research Nurse - Medicine
Houston Methodist
Houston, TX
…research patients under the supervision of the Clinical Trials Manager and Principal Investigator. This position implements clinical research patient care via the research protocol. This…
Added 8 hours ago
Business Intelligence Analyst - Global Logistics Supplier Management (B2)
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Working with the Applied Data Architecture team to create reports to support Commodity Business Manager Commercial initiatives
Added 8 hours ago
OAG - Budget | Budget Analyst V | 27-0125
ATTORNEY GENERAL OF TEXAS
Austin, TX
Added 8 hours ago
Sales Operations Analyst
Roboflow
Remote, United States
We’re hiring a Sales Operations Analyst to run the day-to-day operating rhythm of our revenue team and to stand up our deal desk, reporting into the Revenue Operations lead and working…
Added 9 hours ago
Staff Proposal Analyst
Northrop Grumman
Melbourne, FL
The Program is anticipating a significant surge in supplier proposal activity requiring a Staff Proposal Analyst including one single‑lot and three combined‑lot opportunities, several of…
Added 9 hours ago
Medical Record Administrator( Assistant Chief of HIMS)- Detail Position -NTE 1 year
Veterans Affairs, Veterans Health Administration
Tampa, FL
Added 9 hours ago
Supervisory Medical Records Administrator Chief HIMS- Detail Position -NTE 1 year
Veterans Affairs, Veterans Health Administration
Tampa, FL
Added 9 hours ago
Research Data Analyst II
AdventHealth
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…scientists, research coordinators, research assistants, and program managers. Researches data element definitions for optimal data extraction sources and methodologies. Develops and…
Added 9 hours ago
Analyst, Loyalty Financial & Commercial Modeling
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Miami, FL
We are seeking a highly analytical and collaborative Financial Analyst to join our loyalty team. The Loyalty Financial & Commercial Modeling Analyst will play a key role in financial…
Added 10 hours ago
Program Analyst (Clinic Profile Manager)
Veterans Affairs, Veterans Health Administration
East Orange, NJ
Added 10 hours ago
HL
Portfolio Manager and Analyst
Harding Loevner LP
Bridgewater, NJ
- $300,000 to $400,000 USD / year
The Portfolio Manager and Analyst will lead the construction, oversight, and performance of an international equity portfolio across developed and emerging markets. This individual will…
Added 10 hours ago
Application Development Group Manager, Senior Vice President
Citigroup
Jersey City, NJ
Applications Development Technology Senior Lead Analyst is a senior level position responsible for establishing and implementing new or revised application systems and programs in…
Added 10 hours ago
Data Analyst
Architect of the Capitol
Washington, DC
…Safety and Code Compliance. The incumbent serves as a Data Analyst and is responsible for collecting data, conducting data and trend analyses, tracking metrics, design flow charts and…
Added 10 hours ago
International Trade Analyst (Investigator)
U.S. International Trade Commission
Washington, DC
…division, Office of Investigations. As an International Trade Analyst, you will be responsible for the collection, compilation, analysis, and presentation of data related to international…
Added 10 hours ago
International Trade Analyst (Investigator)
U.S. International Trade Commission
Washington, DC
…division, Office of Investigations. As an International Trade Analyst, you will be responsible for the collection, compilation, analysis, and presentation of data related to international…

Baseten

Recruiting Operations Specialist

San Francisco, CA, United States

$80,000 to $110,000 USD / year

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Job details

Pay: $80,000 to $110,000 USD / year
Posting language: English
Posted: Oct 31, 2026

Original job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

Are you the person your recruiting team goes to when something needs fixing, answering, or building? As a Recruiting Operations Specialist, you'll keep the day-to-day requests from the recruiting team and our hiring partners moving quickly and accurately across our recruiting systems, reporting, and AI tools. Baseten is growing fast, and this role helps the recruiting team keep up.

Much of your time goes to intake: sorting requests, resolving what you can, routing the rest, and closing the loop. As you learn our systems, you'll take on project work that makes those requests less frequent over time. You'll report to the Recruiting Operations Lead and work alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout work.

EXAMPLE INITIATIVES

Take a look at these recent posts to see the pace of growth our recruiting team supports:

Announcing our partnership with OpenAI https://www.baseten.co/blog/baseten-openai-partnership/
Blaxel is joining Baseten to build the future of agentic infrastructure https://www.baseten.co/blog/blaxel-is-joining-baseten-to-build-the-future-of-agentic-cloud/
Sheila Vashee joins Baseten as CMO https://www.baseten.co/blog/sheila-vashee-joins-baseten-as-cmo/

RESPONSIBILITIES

Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.
Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.
Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.
Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.
Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.
Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.
Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.
Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.
Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.
Support larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.

REQUIREMENTS

1+ year in recruiting coordination or recruiting operations, ideally at a fast-growing company.
Hands-on experience administering or configuring an applicant tracking system, not just using it (Ashby strongly preferred; Greenhouse, Lever, or Workday also relevant).
Ability to turn a hiring need into a working ATS setup (job, stages, interview plan, forms) with little direction.
Experience pulling and sharing recruiting data, such as building simple reports or keeping recurring ones up to date.
Experience building something with AI, like a prompt workflow, a custom GPT or Claude Project, or a small automation.
Strong triage judgment: you can decide what's urgent, what can wait, and when to escalate.
Highly organized and detail-oriented, and comfortable with a high volume of small requests without letting things drop.
Comfortable with spreadsheets and basic data work, such as filters, pivot tables, and spotting numbers that don't add up.
Clear, friendly written communication, especially in Slack and documentation.
Able to work from our San Francisco office Tuesday through Thursday.

NICE TO HAVE

Experience training others on tools or processes.
Experience in technical or AI/ML recruiting.

BENEFITS

Competitive compensation, including meaningful equity
(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
Paid parental leave
Fertility and family-building stipend through Carrot
(U.S. only) Company-facilitated 401(k)
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

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More about this job

Skills

Recruitment
ATS
Leadership
Onboarding
Greenhouse
Lever
Workday
Workflow
Communication skills
Documentation

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