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Added 2 mins ago
THIS POSTING IS INTENDED FOR THOSE REGISTERED TO ATTEND THE 2026 AISES NATIONAL CONFERENCE, OCT 15 - 17th in Portland, OR
Medtronic
Minneapolis, MN
We are also recruiting for engineering functional managers, Project / Program Managers, and Distinguished Engineers (Director-level, individual contributor roles).
Added 6 mins ago
AP
Quality Control Manager - Precision Machining
Acero Precision
West Chester, PA
- $35 to $45 USD / hour
…components and assemblies. We are seeking a hands-on Quality Control Manager to lead inspection activities, support quality system compliance, and partner closely with manufacturing teams…
Added 18 mins ago
Sentinel - Project Management Analyst / Principal Project Management Analyst
Northrop Grumman
Roy, UT
This position will be located in Roy, Utah , and will report to the Global Supply Chain Program Manager (GSC PM). Regular in-office attendance is required; hybrid and telework arrangements…
Added 18 mins ago
Specialist, Operations Project Manager
L3Harris
Salt Lake City, UT
The Operations Project Manager (OPM) oversees all Operations efforts relating to contract execution and is responsible for planning, executing, and monitoring projects from beginning to…
Added 18 mins ago
Project Engineer
INNOVA SOLUTIONS INC
SALT LAKE CITY, UT
Added 18 mins ago
Manager, Project Engineering - Salt Lake City, UT
ALBANY INTERNATIONAL, CORP.
SALT LAKE CITY, UT
Added 1 hour ago
Materials Manager
Professional Plastics
Chino, CA
Now Hiring: Materials Manager Full Time Opportunity: Monday-Friday 7:00am-4:00pm Build your skills. Make precision parts. Grow with us. Professional Plastics is seeking a proactive,…
Added 1 hour ago
Sr. Technical Program Manager, Amazon MGM Studios Tech
Amazon
Culver City, CA
Amazon MGM Studios is seeking a Senior Technical Program Manager to lead complex, cross-functional technology programs that power our production and post-production workflows. In this role,…
Added 1 hour ago
Software Development Manager, Amazon Product Catalog, Contribution and Item Pipelines
Amazon
Sunnyvale, CA
Experience partnering with product or program management teams
Added 1 hour ago
K
Electrical Estimator - Electrical Construction
Kiewit
Irvine, CA
- $115,000 to $130,000 USD / year
Implement and oversee district estimating program and activities including the development of policies and procedures.
Added 1 hour ago
Material Compliance Manager
Amgen
Los Angeles, CA
Let’s do this. Let’s change the world. Materials Compliance Manager who will be responsible for Material Approval and Compliance (MAC) that manages the review and approval process to ensure…
Added 1 hour ago
Director, PMO
General Tool Co
Reading, OH
At GTC, program execution is what turns the commitments we make to our customers into the results we deliver. The Director, PMO is the leader who owns that execution day to day, across…
Added 1 hour ago
Senior Creator Marketing Manager , Amazon Games - Luna
Amazon
SEATTLE, WA
Amazon Luna Games is hiring a Creator Marketing Manager to lead the strategy, planning, execution and management for creator marketing initiatives for Amazon Gaming as well as developing…
Added 2 hours ago
Recreation Assistant (Lead Lifeguard)
Commander, Navy Installations
Great Lakes, IL
…between the activity, security, medical departments, and Aquatics Program Manager during emergency situations. Performs cleaning duties (e.g., basic janitorial services, vacuuming,…
Added 2 hours ago
Fire, Safety, and Health Building Inspector
University of Michigan
Ann Arbor, MI
Program Manager for Student Life Fire Protection Systems including Hoods, Ansul, internal fire doors, individual smoke detectors, fire suppression, and Fire code compliance. Generate and…
Added 2 hours ago
Supervisory Program Specialist
Veterans Affairs, Veterans Health Administration
Portland, OR
Added 2 hours ago
Workplace Health & Safety Remediation Site Manager, Due Diligence and Remediation
Amazon
Tangent, OR · Salem, OR
As part of the Workplace Health & Safety (WHS) Due Diligence and Remediation team, as the WHS Remediation Site Manager, you will play a crucial role in protecting communities and the…
Added 3 hours ago
DH
Certified Surgical Services Technologist (CST)- Inpatient (Nights) - *$12,000 Re
Denver Health
Denver, CO
- $29 to $42 USD / hour
…with the application of casts and splints.* Reports defective material or equipment to the Unit Manager, Charge Nurse, Service Leader, or Chief Surgical Technologist for that service.…
Added 3 hours ago
Residential Rear Load Driver Up to a $5k Sign On Bonus
Wheelabrator Technologies Inc.
AMAWALK, NY
Added 3 hours ago
Design Engineer
Securitas Electronic Security, Inc
ELMSFORD, NY
…ORGANIZATIONAL RELATIONSHIPS Closely work with together with the BIM Manager and system's design engineers to provide 3D design aid throughout the project's life cycle. Reports to…
Added 3 hours ago
Production ShiftLead (Day Shift 6a6p)
UFP New York, LLC
BUFFALO, NY
…creativity and latitude is expected works under the supervision of a manager Develops methods and assists in its implementation to achieve plans and goals of the department.**Schedule:…
Added 3 hours ago
Manager Projects Unit
Avangrid Service Co
ROCHESTER, NY
Job Title: Manager - Projects Unit Company: RGE Location: Rochester, NY Work type: Office The salary range for this position is dependent upon experience and location, ranging from $128,320…
Added 3 hours ago
TB
Estimating Manager
The Bell Company, LLC
ROCHESTER, NY
- $120,000 to $175,000 USD / year
…become a part of this dynamic team. THE OPPORTUNITY: Estimating Manager As the Estimating Manager with The Bell Company, you will have the opportunity to use your skills to work on…
Added 3 hours ago
Engineer Electric System Engineering
Avangrid Service Co
ROCHESTER, NY
…transmission lines & 621 substations. Position reports to the Sr. Manager - Projects, but the position will work day-to-day in a cross functional project team and support project needs as…
Added 3 hours ago
Cloud Intelligence Business Development Manager
Amazon
New York, NY

Baseten

Recruiting Operations Specialist

San Francisco, CA, United States

$80,000 to $110,000 USD / year

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Job details

Pay: $80,000 to $110,000 USD / year
Posting language: English
Posted: Oct 31, 2026

Original job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

Are you the person your recruiting team goes to when something needs fixing, answering, or building? As a Recruiting Operations Specialist, you'll keep the day-to-day requests from the recruiting team and our hiring partners moving quickly and accurately across our recruiting systems, reporting, and AI tools. Baseten is growing fast, and this role helps the recruiting team keep up.

Much of your time goes to intake: sorting requests, resolving what you can, routing the rest, and closing the loop. As you learn our systems, you'll take on project work that makes those requests less frequent over time. You'll report to the Recruiting Operations Lead and work alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout work.

EXAMPLE INITIATIVES

Take a look at these recent posts to see the pace of growth our recruiting team supports:

Announcing our partnership with OpenAI https://www.baseten.co/blog/baseten-openai-partnership/
Blaxel is joining Baseten to build the future of agentic infrastructure https://www.baseten.co/blog/blaxel-is-joining-baseten-to-build-the-future-of-agentic-cloud/
Sheila Vashee joins Baseten as CMO https://www.baseten.co/blog/sheila-vashee-joins-baseten-as-cmo/

RESPONSIBILITIES

Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.
Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.
Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.
Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.
Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.
Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.
Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.
Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.
Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.
Support larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.

REQUIREMENTS

1+ year in recruiting coordination or recruiting operations, ideally at a fast-growing company.
Hands-on experience administering or configuring an applicant tracking system, not just using it (Ashby strongly preferred; Greenhouse, Lever, or Workday also relevant).
Ability to turn a hiring need into a working ATS setup (job, stages, interview plan, forms) with little direction.
Experience pulling and sharing recruiting data, such as building simple reports or keeping recurring ones up to date.
Experience building something with AI, like a prompt workflow, a custom GPT or Claude Project, or a small automation.
Strong triage judgment: you can decide what's urgent, what can wait, and when to escalate.
Highly organized and detail-oriented, and comfortable with a high volume of small requests without letting things drop.
Comfortable with spreadsheets and basic data work, such as filters, pivot tables, and spotting numbers that don't add up.
Clear, friendly written communication, especially in Slack and documentation.
Able to work from our San Francisco office Tuesday through Thursday.

NICE TO HAVE

Experience training others on tools or processes.
Experience in technical or AI/ML recruiting.

BENEFITS

Competitive compensation, including meaningful equity
(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
Paid parental leave
Fertility and family-building stipend through Carrot
(U.S. only) Company-facilitated 401(k)
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

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More about this job

Skills

Recruitment
ATS
Leadership
Onboarding
Greenhouse
Lever
Workday
Workflow
Communication skills
Documentation

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