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Added 7 mins ago
S
Production Manager - L'Anse Michigan
Saint-Gobain
L'ANSE, MI
- $102,000 to $158,000 USD / year
Due to an internal promotion, CertainTeed Ceilings in L'Anse, Michigan has an excelletn career opportunity for a Production Manager.-
Added 8 mins ago
Project/Program Manager
Insight Global
Auburn Hills, MI
Insight Global is seeking an experienced IT Program Manager to support a large-scale, global IT transformation for one of our clients. This individual will own the execution of a multi-year…
Added 8 mins ago
Hardware Architecture Manager
Ford Motor Company
Dearborn, MI
You will lead chassis architecture from program start through the early UNVx milestones of GPDS, integrating all chassis commodities with frames/subframes, body structure, driveline, and…
Added 8 mins ago
GA
Director, Architecture and Data
GE Aerospace
Detroit, MI
- $152,000 to $202,000 USD / year
…Data Fabric, coordinating with the Data Fabric Sr Principal Technical Product Manager and the Principal Architects for Enterprise, Data, Infrastructure, and…
Added 8 mins ago
PMI Agile Communication Skills Associates Degree Manager
COOLSOFT
Lansing, MI
This position is for an experienced Program/ Project Manager to lead multiple Information Technology (IT) programs and projects supporting DTMB – Center for Shared Solutions (CSS)…
Added 8 mins ago
Project Manager - Medicaid
Highmark Health
Lansing, MI
Work with business and technical organizations to assemble project teams. Lead Project Managers and Program team in the development and maintenance of comprehensive plans for a defined…
Added 8 mins ago
Product Mgr II
RELX INC
Lansing, MI
The Product Manager II will own one or more product features and lead project execution. He/she will own product development plans and represent their feature(s) within the cross-functional…
Added 8 mins ago
Project Manager
Maximus
Lansing, MI
Maximus is seeking an experienced Journeyman Program/Project Manager to lead the Rapid FCL Prototype Program. The Journeyman Program/Project Manager will be responsible for leading and…
Added 9 mins ago
Project Manager - Hybrid - In Person Interview
MSys Inc.
Lansing, MI
This position is for an experienced Program/Project Manager to lead multiple Information Technology (IT) programs and projects supporting client organization. Projects/programs are…
Added 23 mins ago
Install Technician I - Start Up
Panasonic
Crestview, FL · Cullman, AL · Powder Springs, GA
…Completes all required documentation and routes to appropriate manager/supervisor. Interfaces with customers and clients, internal managers and vendors. Works under limited supervision,…
Added 27 mins ago
Program Planning Manager - Level 2
CORP-Corporate Office
United States
…the place for you. Northrop Grumman is currently seeking a Program Planning Manager – Level 2, to join our…
Added 33 mins ago
Consultant, Workforce Management Analytics
Nationwide Life and Annuity Insurance Co
OH · AZ
…value for NF Businesses. This role provides analytical and technical leadership within the WFM organization, developing forecasting, automation, and optimization solutions that support…
Added 35 mins ago
Program Manager III, NPI Operations, Machine Learning
Google
Sunnyvale, CA
…everyone, whether down the street or across the globe. As a Program Manager at Google, you’ll lead complex, multi-disciplinary projects from start to finish - working with stakeholders to…
Added 35 mins ago
Technical Program Manager III, Software Tools
Google
Austin, TX · Addison, TX · New York, NY · Reston, VA · Seattle, WA · San Francisco, CA · Sunnyvale, CA
…everyone, whether down the street or across the globe. As a Technical Program Manager at Google, you’ll use your technical expertise to lead complex, multi-disciplinary projects from start…
Added 35 mins ago
Cloud Engineer SME
Ignite IT
Remote, United States
…Engineer SME will work closely with the Systems Architect and Technical Program Manager to assess existing environments, design migration-ready architectures, and implement cloud-native…
Added 35 mins ago
Cloud Manager
Ignite IT
Remote, United States
The Cloud Manager will lead the execution of modernization initiatives supporting the U.S. Census Bureau’s American Community Survey (ACS) systems. This role is responsible for standing up…
Added 35 mins ago
Senior AWS Cloud Systems Architect
Ignite IT
Remote, United States
IgniteAction is seeking a senior AWS-certified Systems Architect to lead the design and governance of complex, multi-team modernization initiatives involving legacy application refactoring,…
Added 36 mins ago
Space Systems Engineer
IESE Solutions
El Segundo, CA
Lead technical requirements development, systems engineering, and oversee development contractor to develop, design, produce, integrate and test space systems.
Added 36 mins ago
Software Lead and Integration Manager
IESE Solutions
Peterson Space Force Base, CO
In this role, you will lead a cross-functional team responsible for evaluating physics-based concepts, designing and testing software, and implementing end-to-end solutions. You will…
Added 45 mins ago
Quality Engineering Sr Mgr - L6
Lockheed Martin
Courtland, AL
Lead Production Quality Leaders and individual contributors; Collaborate with Production, Supply Chain, and Programs teams; Maintain Quality Management System (QMS) and safety compliance;…
Added 45 mins ago
Senior IT Manager - Software Engineering and Enterprise Solutions
Progress Rail Services Corp.
Albertville, AL
Lead software engineering, architecture, product delivery, and service operations for a portfolio of business-critical connected products and enterprise applications.
Added 46 mins ago
Senior Manager, Material Management
L3Harris
Huntsville, AL
L3Harris is seeking a highly skilled, strategic, and proactive Senior Manager to lead the Material Program Management (MPM) Supply Chain organization supporting Production Programs within…
Added 46 mins ago
Project Manager
Maximus
Montgomery, AL
Maximus is seeking an experienced Journeyman Program/Project Manager to lead the Rapid FCL Prototype Program. The Journeyman Program/Project Manager will be responsible for leading and…
Added 55 mins ago
Test Manager (SAP S/4HANA Transformation)
Jobgether
Remote, United States
We are seeking an experienced Test Manager to lead the end-to-end testing workstream for a large-scale SAP S/4HANA transformation program. This role will be responsible for defining the…
Added 55 mins ago
Senior Manager, Accounting
Jobgether
Remote, United States
As Senior Manager, Accounting, you will lead financial accounting activities, maintain strong internal controls, and ensure the reliability of financial information across the business.…

Baseten

Recruiting Operations Specialist

San Francisco, CA, United States

$80,000 to $110,000 USD / year

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Job details

Pay: $80,000 to $110,000 USD / year
Posting language: English
Posted: Oct 31, 2026

Original job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

Are you the person your recruiting team goes to when something needs fixing, answering, or building? As a Recruiting Operations Specialist, you'll keep the day-to-day requests from the recruiting team and our hiring partners moving quickly and accurately across our recruiting systems, reporting, and AI tools. Baseten is growing fast, and this role helps the recruiting team keep up.

Much of your time goes to intake: sorting requests, resolving what you can, routing the rest, and closing the loop. As you learn our systems, you'll take on project work that makes those requests less frequent over time. You'll report to the Recruiting Operations Lead and work alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout work.

EXAMPLE INITIATIVES

Take a look at these recent posts to see the pace of growth our recruiting team supports:

Announcing our partnership with OpenAI https://www.baseten.co/blog/baseten-openai-partnership/
Blaxel is joining Baseten to build the future of agentic infrastructure https://www.baseten.co/blog/blaxel-is-joining-baseten-to-build-the-future-of-agentic-cloud/
Sheila Vashee joins Baseten as CMO https://www.baseten.co/blog/sheila-vashee-joins-baseten-as-cmo/

RESPONSIBILITIES

Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.
Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.
Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.
Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.
Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.
Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.
Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.
Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.
Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.
Support larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.

REQUIREMENTS

1+ year in recruiting coordination or recruiting operations, ideally at a fast-growing company.
Hands-on experience administering or configuring an applicant tracking system, not just using it (Ashby strongly preferred; Greenhouse, Lever, or Workday also relevant).
Ability to turn a hiring need into a working ATS setup (job, stages, interview plan, forms) with little direction.
Experience pulling and sharing recruiting data, such as building simple reports or keeping recurring ones up to date.
Experience building something with AI, like a prompt workflow, a custom GPT or Claude Project, or a small automation.
Strong triage judgment: you can decide what's urgent, what can wait, and when to escalate.
Highly organized and detail-oriented, and comfortable with a high volume of small requests without letting things drop.
Comfortable with spreadsheets and basic data work, such as filters, pivot tables, and spotting numbers that don't add up.
Clear, friendly written communication, especially in Slack and documentation.
Able to work from our San Francisco office Tuesday through Thursday.

NICE TO HAVE

Experience training others on tools or processes.
Experience in technical or AI/ML recruiting.

BENEFITS

Competitive compensation, including meaningful equity
(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
Paid parental leave
Fertility and family-building stipend through Carrot
(U.S. only) Company-facilitated 401(k)
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

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More about this job

Skills

Recruitment
ATS
Leadership
Onboarding
Greenhouse
Lever
Workday
Workflow
Communication skills
Documentation

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