Find work in the United States.

6,448,914 jobs across our US network. How we count

Jobs in the United States

25+ jobs

Save this search

Added 1 min ago
Catering Sales Coordinator
Compass Group
Santa Clara, CA
Position Title: Catering Sales Coordinator - Levi's Stadium
Added 2 mins ago
BIM Coordinators - Mechanical Discipline
Arcadis
Ashley · New York · Washington · Miami · Atlanta · Philadelphia · Winters · Jacksonville
The BIM Coordinator – Mechanical leads and coordinates mechanical BIM delivery across multidisciplinary projects. The role ensures mechanical models, drawings, and project information are…
Added 4 mins ago
Patient Navigator/Behavioral Health Referral Coordinator
Kaniksu Community Health
Sandpoint, ID
The Kaniksu Community Health Patient Navigator/Behavioral Health Referral Coordinator is not just responsible for providing excellent customer service. They are committed to providing an…
Added 4 mins ago
Regional Wildlife Manager
Idaho Division of Human Resources
Statewide, ID
…Pocatello, where you will help guide wildlife conservation and management…
Added 4 mins ago
Advocate/Case Manager - IDYCA
Idaho Division of Human Resources
Pierce, ID
(3) Must submit to and pass a drug test upon offer of employment, and agree to submit to periodic and random drug testing at the discretion of the Program/Academy Director.
Added 4 mins ago
Cadre Team Leader - IDYCA
Idaho Division of Human Resources
Pierce, ID
(3) Must submit to and pass a drug test upon offer of employment, and agree to submit to periodic and random drug testing at the discretion of the Program/Academy Director.
Added 4 mins ago
IDOC - Correctional Case Manager - ISCI
Idaho Division of Human Resources
Kuna, ID
Willing to work non-traditional hours in a correctional facility providing program facilitation and case management services to offenders (non-traditional hours may include evenings and/or…
Added 4 mins ago
Child Welfare Social Worker 3 - CYFS
Idaho Division of Human Resources
Caldwell, ID
Two years' experience as a Social Worker in assessment or case management of child protection cases in Idaho and service as a field instructor for an accredited social work program.
Added 4 mins ago
330 TECH RECORDS SPEC 1 D3
Idaho Division of Human Resources
Meridian, ID
…specialized support work that involves in-depth knowledge of the program. Incumbents generally review, evaluate, approve, and process records and/or documents; determine acceptability or…
Added 4 mins ago
GRANTS/CONTRACTS OPERATIONS ANALYST
Idaho Division of Human Resources
Boise, ID
Serve as a resource to grantees and contractors on grant requirements, fiscal management, and program administration.
Added 4 mins ago
IT Data Analyst Senior
Idaho Division of Human Resources
Boise, ID
Recommends analytic opportunities and best practices to management.
Added 4 mins ago
IT Operations and Support Analyst II
Idaho Division of Human Resources
Boise, ID
Service desk documentation, standards, procedures, and knowledge management.
Added 4 mins ago
Equipment Operator - OCTC
Idaho Division of Human Resources
Boise, ID
SUMMARY: This position is assigned to the Construction and Facilities Management Office (CFMO) or the Idaho Training Center (ITC), Orchard Combat Training Center (OCTC), Idaho Army National…
Added 4 mins ago
ID
Deputy Director - Resource Management
Idaho Division of Human Resources
Boise, ID
- $73 USD / hour
Experience: Leading, implementing, and improving natural resource management, protection, and regulatory programs; Leading and managing professional staff; analyzing financial and other…
Added 4 mins ago
IT Ops and Support Analyst III
Idaho Division of Human Resources
Boise, ID
Manages, updates and creates service and support documentation within the designated service management system and other documentation sources; Follows up with customers on issue…
Added 6 mins ago
WS
Site Manager | (Moses Lake, WA)
Washington State University
Richland, WA
- $4,743.82 to $5,483.55 USD / month
Washington State University Tri-Cities GEAR UP program is now accepting applications for a Site Manager at Middle Schools in Moses Lake, WA. As a Site Manager, you will be responsible for…
Added 6 mins ago
BS
Student Services Coordinator-Tioga Elementary School
Bensenville School District 2
Bensenville, IL
- $85,000 to $100,000 USD / year
Assist school teams with student crisis management as needed.
Added 6 mins ago
Administrative Coordinator (Academic Affairs)
Johns Hopkins University
Baltimore
We are seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit,…
Added 6 mins ago
JH
Sr. Research Project Coordinator II (Emergency Medicine)
Johns Hopkins University
Baltimore
- $49,200 to $86,200 USD / year
The Department of Emergency Medicine is seeking a Sr. Research Project Coordinator II to support a dynamic portfolio of federally funded and investigator-initiated implementation science…
Added 8 mins ago
HE
Part-Time Afterschool Program Program Director- Highland Springs Elementary
Henrico Education Foundation
Henrico, VA
- $23 to $26 USD / hour
- Part-time
Partner with Program Coordinator to ensure Programs are staffed to be in ratio
Added 8 mins ago
HE
Full Time Center Director - Elementary School (Colonial Trail)
Henrico Education Foundation
Henrico, VA
- $44,000 to $47,000 USD / year
- Full-time
Partner with Program Coordinator to ensure Programs are staffed to be in ratio
Added 9 mins ago
Affordable Housing Community Manager - DHS Portfolio
Solari Enterprises, Inc.
Desert Hot Springs, CA
Solari Enterprises, Inc. is a full-service property management company specializing in affordable multi-family housing.
Added 9 mins ago
Chemistry Instructor
LEIDOS, INC.
Aberdeen, MD
…exercises and other duties as assigned by the Government Training Coordinator. This position joins Leidos’ portfolio of support to DEVCOM CBC, including basic and applied research,…
Added 13 mins ago
Member Wellness Coordinator
AllCare Management Services
Grants Pass, OR
Member Wellness Coordinator at AllCare Health with the Benefit Management & Pharmacy Services team in Grants Pass, Oregon
Added 16 mins ago
Performance Improvement Coordinator - Slidell Memorial
Ochsner Clinic Foundation
Northshore Region, LA
General knowledge and understanding of the principles and theories of quality management and continuous quality improvement.

Bank Iowa

Administrative Coordinator

West Des Moines, IA, United States

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 2, 2026

Original job description

Description What You'll Be Doing As the Administrative Coordinator at Bank Iowa, you will serve as the first point of contact for guests, team members, and vendors at the Bank Iowa corporate office, creating a welcoming and professional experience. This position supports the Executive Assistant and broader corporate team through meeting and calendar coordination, office operations, event support, records administration, and other day-to-day administrative services. Through responsive service, attention to detail, and proactive coordination, you will help ensure an organized, efficient, and people-centered workplace that reflects Bank Iowa's culture and values.

Essential Functions Reception and Workplace Experience

Provide consistent front desk coverage and greet guests in a professional, friendly, and welcoming manner, creating a positive first impression of Bank Iowa.
Serve as the primary point of contact for guests, team members, and vendors, responding promptly to questions and requests or directing them to the appropriate resource.
Manage incoming phone calls, emails, and front desk communications with professionalism, accuracy, and responsiveness.
Receive, sort, track, and distribute incoming and outgoing mail, packages, and deliveries in a timely manner.
Maintain a clean, organized, and professional front desk, reception area, meeting spaces, and common office areas.
Monitor office and meeting spaces throughout the day and address routine workplace needs or communicate concerns to the appropriate team member.
Maintain awareness of scheduled visitors, meetings, and office activities to support a welcoming and prepared workplace experience.

Administrative and Executive Support

Provide administrative support to the Executive Assistant and broader corporate team, including data entry, filing, document preparation, correspondence, scheduling, and project support.
Coordinate calendars, appointments, reminders, and scheduling adjustments as assigned.
Provide administrative coverage and continuity during peak workload periods or absences of the Executive Assistant.
Support expense reporting by organizing receipts, gathering documentation, verifying information, and assisting with timely preparation and submission.
Prepare, record, and distribute accurate committee or meeting minutes as assigned.
Coordinate and book travel arrangements, including transportation, lodging, and related documentation, in accordance with established guidelines.
Anticipate routine administrative needs, communicate potential scheduling or service issues, and follow through on assigned responsibilities.
Handle confidential, sensitive, and proprietary information with discretion and in accordance with Bank Iowa policies and expectations.

Meetings, Events, and Office Operations

Coordinate meeting logistics, including scheduling support, room reservations, materials, catering, technology readiness, and post-meeting cleanup and reset.
Assist with the planning and execution of internal events, team meetings, and office activities, including preparation, setup, coordination, and cleanup.
Coordinate fleet vehicle schedules and usage, including reservations, appointment confirmations, reminders, and scheduling adjustments.
Monitor and replenish office, kitchen, front desk, and meeting supplies within established guidelines.
Coordinate and track office and meeting-related orders, including catering, supplies, and event materials, to support accuracy, timely delivery, appropriate spending, and avoidance of duplicate orders.
Develop and maintain effective working relationships with internal departments, service providers, vendors, and community partners.
Identify routine office or service issues and take appropriate action to resolve them or elevate them to the Executive Assistant.

Records, Policies, and Special Programs

Coordinate with designated policy owners to publish, update, organize, and archive approved policies and procedures in SharePoint, helping ensure information is current, accessible, and appropriately maintained.
Maintain accurate and organized administrative files and records in accordance with established record-management and retention practices.
Follow applicable privacy, information security, records retention, and clean-desk requirements when handling documents, communications, and administrative records.
Provide administrative support for the Bank Iowa Foundation, including coordination, documentation, record maintenance, and other assigned activities.
Complete other responsibilities and special projects assigned to support the overall success of the team and organization.

Performance Expectations

Success in this role is demonstrated through:

Consistent, reliable, and professional front desk coverage.
Positive and responsive service to guests, team members, leaders, vendors, and community partners.
Prompt and accurate handling of communications, deliveries, scheduling, orders, records, and administrative requests.
Meeting rooms, common areas, supplies, and materials that are organized and ready for use.
Accurate and timely meeting minutes, expense documentation, administrative records, and SharePoint updates.
Proactive communication regarding scheduling conflicts, office needs, service issues, and work priorities.
Appropriate discretion and sound judgment when handling confidential or sensitive information.
Consistent follow-through on commitments and assigned responsibilities.

Requirements

Skills/Experience You'll Need

Education & Experience

High school diploma or equivalent required.
Associate degree in business administration, office administration, or a related field preferred.
3+ years of receptionist, office coordination, client service, or administrative support experience preferred.
An equivalent combination of education and relevant experience may be considered.

Skills & Competencies

Demonstrates Bank Iowa’s values: Think Big, Be People-Centered, Enable Great Things, and Bring Your Best.
Strong client service, interpersonal, and communication skills.
Highly organized and detail-oriented, with the ability to prioritize and manage multiple responsibilities.
Proactive, resourceful, and able to work independently with consistent follow-through.
Exercises sound judgment, professionalism, and discretion with confidential information.
Adaptable and composed when priorities or schedules change.
Proficient in Microsoft 365, including Outlook, Teams, Word, Excel, and SharePoint.
Able to prepare accurate correspondence, meeting minutes, and administrative records.
Professional and effective in managing phone, in-person, and electronic communications.
Dependable and reliable in maintaining established office and front desk coverage.

Work Environment & Schedule

Full-time, Monday through Friday, generally 8:00 a.m. to 5:00 p.m.
Regular, reliable, and on-site attendance is required to provide front desk and office coverage.
Occasional schedule adjustments may be necessary to support meetings, events, or other business needs.
Routine travel is not required.

What you’ll love about us Our team members love working here, and the prevailing reason is this: our people. In addition to the great team you will be a part of, here are some of the other reasons why our team members love working here:

A competitive financial package - we want you to bring your best so in addition to your compensation, every team member receives a bonus opportunity, a generous 401k match, and discretionary profit sharing.
Robust benefits and wellness - we are proud to offer health, dental and vision insurance as well as a wellness program designed to help drive down your premiums for benefits-eligible team members. Our wellness initiatives promote positive change and allow our team members to think big.
Blending work and life – As a people-centered organization, each team member is provided a generous PTO bank. Bank Iowa team members receive 11 paid observed holidays, 100% paid parental leave, an opportunity for sabbatical leave, generous bereavement, and an employee assistance program designed to support team members throughout various stages in their lives.
Continued learning opportunities – Bank Iowa enables great things and supports team member development at every stage of your career. Our development approach focuses on your innate talents and developing those into areas of strengths. Learning experiences are available in formal & informal training settings, as well, on-the-job training. Development programs are available in-person and online. Our tuition reimbursement program is available to support formal education programs.
Community Involvement – Our team members are active members of their communities and people-centered. Bank Iowa aspires to be a center of influence in each of the 22 communities we are located in. In addition to company-sponsored volunteer opportunities, we offer paid volunteer time off (VTO), which allows team members to give their time to organizations they care about, without having to use PTO.
Recognition – Bank Iowa is proud of our team members who “Live our Values”. Our peer nominated recognition program presented annually, recognizes and celebrates team members who exemplified our values from the past year.

Our People-Centered Culture At Bank Iowa our purpose is to Empower People, Inspire Success and Foster Growth. Bank Iowa is one of the leading independent Ag banks and the second-largest family-owned bank in the state of Iowa. Our bank family consists of team members and clients throughout Iowa who we serve in our 22 communities.

At Bank Iowa, we’re proud to put people first, and we value our team members as much as our clients. We support team member development by focusing on their innate talents and developing those into areas of strength. We offer an environment where people care about each other, like family. If you’re looking for a career with colleagues who have the opportunity to bring their best, think big, and enable great things, Bank Iowa is the place for you.

Bank Iowa is an equal opportunity employer with a passion for creating an inclusive environment where all people are truly welcomed, valued and respected – for all of who they are – regardless of differences. All applicants will be considered for employment without regard to age, race, color, sex, pregnancy, sexual orientation, gender identity, military service, national origin, religion, physical or mental disability, genetic information, or any other classifications protected by applicable federal, state or local laws.

Apply About employer

More about this job

Skills

Attention to detail
Front Desk
Greet guests
Administrative support
Data entry
Scheduling
Reporting
Documentation
Logistics
Microsoft SharePoint
Communication skills
Office administration
Work independently
Adaptability
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Electronic communication

Report this job