Jobs in the United States

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Added 1 min ago
Associate Director – Health, Safety & Wellbeing
Turner & Townsend
Houston, TX
The HSW Associate Director – Government, Renewable Energy, Infrastructure Industry, will serve as a deputy and reporting to the US Corporate Head of Health, Safety and Well-being, is a…
Added 1 min ago
KM
Intelligence Analyst Lvl I
Knowledge Management, Inc.
Washington, DC
- $70,000 to $75,000 USD / year
Must possess at least three of cumulative experience in open-source intelligence collection, analysis, and reporting
Added 1 min ago
Senior Associate, Public Affairs
PLCUS PLUS Communications LLC
Arlington, VA
PLUS Communications is looking for a Public Affairs, Senior Associate to play a key role developing and executing communications plans – including message and content development. The role…
Added 1 min ago
Associate, Public Affairs
PLCUS PLUS Communications LLC
Arlington, VA
PLUS Communications is looking for a Public Affairs, Associate to play an important role in executing communications plans – including message and content development. The role functions…
Added 1 min ago
Associate Field Sales Representative (Tampa, FL)
Global Payment Holding Company
Remote, United States
Make your mark at one of the biggest names in payments. We’re looking for an Associate Field Sales Representative to join our ever evolving Merchant Services team and help shape the future…
Added 2 mins ago
A
Clinical Research Nurse Coordinator
Actalent
Orlando, FL
- $83,200 to $98,000 USD / year
adjustment of the job application process or interviewing process due to a disability,
Added 2 mins ago
Portfolio Reporting Senior Associate
Partners Capital
Boston, MA
The Portfolio Reporting Senior Associate located in Boston will be an integral member of the North America Client Operations team and will report directly to a Boston-based Principal in the…
Added 2 mins ago
Portfolio Reporting Associate
Partners Capital
Boston, MA
The Portfolio Reporting Associate located in Boston will be an integral member of the North America Client Operations team and will report directly to a Boston-based Principal in the…
Added 2 mins ago
Mechanical Designer
Actalent
Becker, MN
Associate of Applied Science (AAS) degree in Mechanical Design or a closely related discipline.
Added 2 mins ago
Production Supervisor
WTL Wheatland Tube, LLC
Cambridge, OH
…North America and the leading innovator in multi-family housing…
Added 2 mins ago
Packaging Associate
Wetherill Associates Inc
Southaven, MS
…supportive role for multiple areas within the distribution process, which may include quality control and assembly, among…
Added 2 mins ago
Associate II - Broking
Marsh Re LLC
Edina, MN
All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 2 mins ago
A
Maintenance Mechanic
Aerotek
Suffolk, VA
- $34 to $45 USD / hour
Must have own tools suitable for mechanical and electrical maintenance work
Added 3 mins ago
Information Systems Security Officer (ISSO) II
GD Information Technology, Inc.
United States
Bachelor’s degree OR Associate’s degree in a related area + 2 years’ experience OR equivalent experience (4 years)
Added 3 mins ago
Activity Security Representative (ASR) I
GD Information Technology, Inc.
United States
Bachelor’s degree (Desired) Bachelor’s degree counts as four years of experience, Associate’s degree in related area counts as two years of experience.
Added 3 mins ago
Data Manager
CLS Labcorp Central Laboratory Services Limited Partnership
United States
Labcorp is a global leader in diagnostic testing and drug development solutions, helping healthcare providers, researchers, and patients make informed decisions that advance care. Join us…
Added 3 mins ago
Portfolio Administration Manager
Cushman & Wakefield U.S., Inc.
Remote, United States
Provide direction, coaching, and career development to assigned staff
Added 3 mins ago
Associate Director, Occupier Sustainability RFP & Sales
Cushman & Wakefield U.S., Inc.
Chicago, IL · Atlanta, GA · NY · Denver, CO · Dallas, TX · MA · Los Angeles, CA · Washington, DC · Philadelphia, PA
The Associate Director (AD) is an experienced sales and proposal professional with 10+ years of experience in sales for energy management, facilities management, sustainability consulting,…
Added 4 mins ago
PS
Vice President, Student Affairs
Polk State College
Winter Haven, FL
- $97,452.94 to $160,797.13 USD / year
Knowledge of student due process policies / procedures; knowledge and understanding of the current issues and trends in student affairs and student development.
Added 4 mins ago
Systems Analyst - Epic HIM and Identity- 40hr
Connecticut Children\'s
Hartford, CT
License and/or Certification Required: · For Epic applications teams, at least one relevant Epic certification is required
Added 5 mins ago
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2027 Information Technology Rotational Development Program
Everest Global Services, Inc.
Warren, NJ
- $75,000 to $85,000 USD / year
Successful candidates must possess the requisite permanent US employment authorization to be eligible for consideration
Added 5 mins ago
EG
2027 Design Engineering Rotational Development Program
Everest Global Services, Inc.
Warren, NJ
- $75,000 to $85,000 USD / year
…closely with the Business Architecture Solution Design team, Process Owners, and Business Stakeholders (Underwriting, Product, Claims, and Operations) to fully understand business…
Added 6 mins ago
GG
Sales Specialist I
Greenheck Group
Clearwater, FL · Tampa, FL
- $30.14 to $37.23 USD / hour
2-4 years of relevant work experience required
Added 6 mins ago
Prestige Beauty Advisor
Ulta Beauty, Inc.
Shelby Township, MI
…(service/retail sales and in-store events), people (guest service and associate culture), and process (operating procedures and compliance standards). This position requires a passion for…
Added 6 mins ago
Specialty Beauty Advisor - Lancome
Ulta Beauty, Inc.
Mount Pleasant, WI
…(service/retail sales and in-store events), people (guest service and associate culture), and process (operating procedures and compliance standards). This position requires a passion for…

Banesco USA

Administrative Assistant

Miami, FL, United States

Apply on workforcenow.adp.com About employer

Applications open in a new tab.

Job details

Posting language: English

Original job description

•

Summary of PositionThe Executive Administrative Assistant delivers high-level operational, administrative, and logistical support to the Executive Suite, working closely with the Executive Assistant to advance priorities directed by the President. This multifaceted role manages executive calendars, travel itineraries, meeting logistics (including Board and committee sessions), and frontline communications. Beyond core administrative tasks, the position oversees daily office operations, processes department invoices and expense reimbursements, provides cross-functional coverage for client care, and fosters a collaborative workplace culture through employee engagement initiatives.

Essential Functions and Duties

Partner closely with the Executive Assistant to execute high-priority projects and strategic initiatives directed by the President.
Manage complex executive calendars, schedule high-level meetings, coordinate travel itineraries, and arrange accommodations for VIP guests.
Plan and execute logistics for Board of Directors, committee, and internal staff meetings, including catering and material preparation.
Draft, edit, and organize internal and external correspondence, reports, and presentations for leadership and external stakeholders.

Office Operations & Front Desk Management

Serve as the primary ambassador for the Executive Suite, greeting visitors, managing executive reception, and screening high-volume calls.
Oversee daily facility needs for executive spaces, including vendor coordination, cleaning service management, and office supply inventory.
Identify workflow bottlenecks and recommend improvements to office processes and digital productivity tools.
Perform ad-hoc clerical tasks and provide operational backup for the Client Care team to ensure seamless service continuity.

Financial Administration & Department Engagement

Review, reconcile, and process departmental invoices and executive expense reimbursements in compliance with organizational policies.
Champion internal culture initiatives by coordinating employee activities, fostering cross-departmental collaboration, and boosting team morale.
Complete all mandatory annual compliance and professional development training programs.

Qualifications Requirements

Education: Associate’s degree in Business Administration preferred or equivalent experience.
Experience: Five (5) years of experience as an administrative assistant role for C-Level Executives.
Must be bilingual in both English and Spanish. Ability to fluently speak, understand, read and write both languages.
Advance computer skills including but not limited to proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.), Google Suite, Zoom, and Teams.
Strong verbal and written communication skills, ability to communicate at all levels of the organization.
Strong attention to detail and accuracy.
Ability to multi-task, with strong organization, time-management, and prioritizing skills.
Strong customer service skills, ensuring the satisfaction of both internal and external customers.
Basic knowledge of related State and Federal banking compliance regulations and operational policies.
Ability to work with minimal supervision while performing duties.

About Us

Banesco USA is part of Banesco International, a worldwide group of financial institutions with a presence in 15 countries. As a corporation in continuous evolution, we promote the ongoing professional and personal development of our employees, by embracing challenges and adapting to the changing environment of today’s world. We aim to develop integral human beings, committed to making a difference at the workplace and out in the world. Our actions are rooted in our Values: Reliability, Responsibility, Quality, and Innovation. We believe that we all have the same ability to transform our daily tasks into significant contributions, and therefore, Leave Our Mark. At Banesco USA, one of our most valued assets is our enthusiastic team, which strives every day to create a world-class organization in an ever-changing world. Together, our team has made us a market leader and we invite you to join us.

Apply on workforcenow.adp.com About employer

More about this job

Skills

Logistics
Presentation skills
Leadership
Microsoft Office
Front Desk
Cleaning
Workflow
Financial management
Regulatory compliance
Collaboration
Bilingualism
Computer skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Zoom
Microsoft Teams
Communication skills
Attention to detail
Time management
Prioritization
Customer service

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Work requirements

Jobs in the United States