Join Our Team: Project Coordinator Wanted! Are you a highly organized professional who thrives on managing multiple priorities, coordinating with vendors and customers, and ensuring projects stay on track from start to finish? Baker Distributing Company is seeking a motivated Project Coordinator to support our growing Foodservice business. In this role, you'll serve as the hub between customers, vendors, sales teams, and operations, helping drive projects from quote through delivery while providing exceptional service every step of the way. If you excel at problem-solving, communication, and project execution in a fast-paced environment, we want to hear from you! Apply now to take your career to the next level. Summary The Project Coordinator is responsible for supporting Foodservice sales and operations by coordinating customer projects, vendor relationships, order management, and jobsite delivery activities. This role serves as a key liaison between customers, vendors, sales teams, and internal departments to ensure projects are completed accurately, efficiently, and on schedule. Essential Duties/Accountabilities
- Coordinate customer projects from quote through delivery, ensuring timelines and expectations are met.
- Request and manage vendor quotations, pricing, and product information.
- Track customer orders and monitor project milestones to ensure timely jobsite delivery.
- Create customer quotes, proposals, submittal packages, and supporting project documentation.
- Communicate project updates and pricing information to customers and internal stakeholders.
- Partner with Sales Centers, Operations, and vendors to resolve project-related issues and maintain customer satisfaction.
- Monitor inventory availability and coordinate product procurement as needed.
- Support process improvement initiatives and implementation of company technology solutions.
- Maintain accurate records, reports, and project documentation.
- Provide general operational and administrative support for the Foodservice business.
Qualifications
- High School Diploma or GED required; equivalent experience may be considered.
- Bachelor's degree in Business, Supply Chain, Operations, Project Management, or a related field preferred.
- 2-4 years of experience in project coordination, operations, logistics, purchasing, customer support, or account management.
- Experience working with vendors, suppliers, customer orders, or project timelines preferred.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Experience in Foodservice, HVAC, refrigeration, construction, manufacturing, distribution, or supply chain environments is preferred.
- Proficiency in Microsoft Office or similar productivity tools; assistive technologies may be used to support this function.
- Experience with ERP, CRM, quoting, or project-tracking systems is a plus.
- Demonstrated commitment to continuous learning, collaboration, and process improvement.
Skills
- Excellent project coordination and organizational skills.
- Strong customer service mindset with the ability to build long-term relationships.
- Exceptional written and verbal communication skills.
- Strong analytical aptitude with the ability to interpret data and prioritize tasks.
- Creative problem-solving and critical-thinking abilities.
- Ability to work independently and collaboratively across multiple departments.
- Strong attention to detail and follow-through.
- Ability to manage deadlines, competing priorities, and changing project requirements.
- Proactively seeks opportunities to improve processes and enhance customer experiences.
- This role requires the ability to understand and communicate in English to comply with safety standards, training, policies, and procedures. Reasonable accommodations will be provided to support effective communication.
Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to move parts and equipment weighing up to 50 pounds.
- Required to position self to access equipment by standing, sitting, walking, climbing, kneeling, crouching, or crawling.
- Operates computer and telephone equipment for extended periods of time.
- Visual acuity is required to perform essential job functions such as reviewing project documentation, monitoring inventory, tracking orders, and operating business systems.
- May be required to operate warehouse equipment such as forklifts and pallet jacks.
- Works in a combination of office, sales center, and warehouse environments.
- May occasionally travel to company locations, customer sites, or vendor facilities.
Job Keywords: Project Coordinator, Project Support, Operations Coordinator, Order Management, Logistics Coordinator, Vendor Management, Supply Chain, Customer Success, Project Administration, Scheduling, Inventory Management, Foodservice, Construction Support, Account Management, Cross-Functional Collaboration, Distribution Operations.
