Jobs in the United States

25+ jobs

Save this search

Added 6 mins ago
Internal Auditor Associate II
Farm Credit Bank of Texas
Austin, TX
…operational information; the efficiency and effectiveness of business processes; compliance with laws, regulations, policies. The role supports the internal audit function through risk…
Added 12 mins ago
UO
Data & Integration Analyst
University of Colorado Denver
Boulder, CO
- $99,700 to $109,660 USD / year
The Office of Information Technology encourages applications for a Data & Integration Analyst! This role is responsible for implementing, validating, documenting, and supporting enterprise…
Added 12 mins ago
UO
Assistant Teaching Professor
University of Colorado Denver
Boulder, CO
- $34,986 USD / year
The economy of the Front Range of Colorado is strong, and private support for the University and the Leeds School is increasing steadily, as evidenced by our new programs and solid MBA…
Added 12 mins ago
UO
Technician I - Group Exercise Instructor
University of Colorado Denver
Aurora, CO
- $20 to $24 USD / hour
Fitness Center business operations are overseen by Fitness Center General Manager and Assistant General Manager. The Fitness Center has more than 50 employees.
Added 12 mins ago
UO
Principal Employee Relations Consultant
University of Colorado Denver
Boulder, CO
- $82,000 to $92,250 USD / year
…for providing employee relations guidance to departmental HR Business Partners and department leaders across the campus…
Added 12 mins ago
UO
Director for Law Firms
University of Colorado Denver
Boulder, CO
- $68,000 to $88,000 USD / year
Assist students with their application materials and preparation for interviews and provide support and counseling throughout the law firm interview and selection process.
Added 12 mins ago
UO
Equity and Compliance Investigator and Case Resolutions Specialist
University of Colorado Denver
Boulder, CO
- $75,000 to $85,000 USD / year
OIEC Investigators work collaboratively with numerous on and off campus resources, such as the Office of Victim Assistance, Office of Student Conduct and Conflict Resolution, Residence…
Added 13 mins ago
Customer Service Representative 4
Arizona Department of Administration
AZ
…providing training, guidance and information regarding the program to internal and external customers; and explains repercussions from convictions for violations per ARS Title 4, 13, 28 and…
Added 13 mins ago
Residential Aide (Kenilworth)
Childrens Rescue Fund
Brooklyn, NY
The core responsibility of the Residential Aide (RA) includes the continued assurance of support and care to clients residing in the shelter. Under the general direction of the Shift…
Added 23 mins ago
A
Facilities Technician
Aerotek
Windsor, CT
- $24 to $27 USD / hour
Move and reposition office furniture, machinery, equipment, and other materials as requested to support operational needs.
Added 27 mins ago
TI
Uptime Pro Specialist
Transwest Inc
Brighton, CO
- $24 to $28 USD / hour
As the Uptime Pro Specialist this individual provide support to our customers to get their vehicles back on the road as efficiently and quickly as possible. Uptime Pro Specialist acts as…
Added 39 mins ago
A
Technical Program Manager Defense Systems
Actalent
Mukilteo, WA
- $140,000 to $160,000 USD / year
Support business development by contributing to proposal writing, coordinating proposal efforts, and participating in new business and capture activities.
Added 39 mins ago
Volunteer Manager and Outreach Coordinator
National Park Service
Longmire, WA
Added 39 mins ago
GUEST SERVICES REPRESENTATIVE
Air Mobility Command
Fairchild AFB, WA
Added 39 mins ago
Branch Office Administrator
Edward Jones
Richland, WA
If you find yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients…
Added 39 mins ago
AA
Policy & Procedures Specialist
Alaska Airlines
Renton, WA
- $102,000 USD / year
…documentation, implementation, and interpretation of policies to support frontline agents, representatives, and…
Added 39 mins ago
Senior AI Agent & Automation Solutions Engineer
Concentrix
Bellevue, WA
…integration, and data-driven problem-solving to turn ambiguous business challenges into secure, scalable, measurable AI-powered…
Added 39 mins ago
C
Bldg Sr Engineer
CBRE
Redmond, WA
- $40 to $45 USD / hour
This job ispart of the Engineering and Technical Services job function. They areresponsible for providing support, preventive maintenance, and repairs onequipment and systems.
Added 39 mins ago
AC
Sourcing Manager
Aston Carter
Seattle, WA
- $55 to $65 USD / hour
Drive supplier diversification and risk mitigation strategies to support business continuity and network resilience.
Added 39 mins ago
Senior Global Creator Programs Manager
Amazon
Seattle, WA
The Sr. Global Creator Programs Manager owns the end-to-end execution of Twitch's global scaled creator activation program, a structured system that recruits, develops, and retains creators…
Added 39 mins ago
Capital Project Manager V
Port of Seattle
Seattle, WA
You will coordinate with contractors, the Port, and external agencies to support project delivery, including permitting, inspections, testing, and occupancy requirements.
Added 39 mins ago
EG
Program Manager
Eliassen Group
Olympia, WA
- $75 to $80 USD / hour
Our client seeks a Program Management leader to drive delivery of software that provides business value. The role will supervise and mentor Technical Program Managers and Scrum Masters,…
Added 53 mins ago
UO
Operations Coordinator
University of Oregon
Eugene, OR
- $19.94 to $29.62 USD / hour
Categories: Administrative/Professional, Administrative/Office Support, Biology/Life Sciences, Operations/Infrastructure, Chemistry, Computer and Information Science, Data Science
Added 53 mins ago
COORD, QUAL/UM-HOME HEALTH/INF, On Call
Kaiser Permanente
Portland, OR
…home health and home infusion to assure they meet established program criteria. Interprets referral limitations, Benefits and communicates this information to members, non-plan providers,…
Added 53 mins ago
Employee Benefits Analyst
Portland General Electric
Portland, OR
Benefits and operational administration (approximately 35%): Support day-to-day administration of benefit programs for represented and non-represented employees with different benefit…

Bacardi U.S.A. Inc.

Executive Assistant

Miami, FL, United States

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 4, 2026

Original job description

About You You are a highly organized, proactive, and service-oriented administrative professional who thrives in a fast-paced environment. You enjoy supporting senior leaders, anticipating needs before they arise, and ensuring everything runs smoothly behind the scenes. You can manage competing priorities with ease, exercise sound judgment, and handle confidential information with the highest level of discretion. Your strong communication skills, attention to detail, and ability to build relationships across all levels of an organization make you a trusted partner to leadership teams.

Your Opportunity As an Executive Assistant for the Commercial Leadership Team, you will play a critical role in supporting multiple Vice Presidents within Bacardi North America's Sales organization and the broader Sales Leadership Team. This position offers the opportunity to work closely with senior leaders, gain exposure to key business initiatives, and contribute to the success of a high-performing commercial organization. You will be at the center of executive operations, coordinating schedules, travel, meetings, and events while helping drive efficiency and collaboration across a geographically dispersed team.

Responsibilities

Provide high-level administrative support to multiple Vice Presidents and the Sales Leadership Team.
Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders, time zones, and locations.
Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries.
Prepare, review, and submit expense reports accurately and in a timely manner.
Organize leadership meetings, offsites, and events, including venue selection, catering, technology support, and attendee communications.
Negotiate rates and secure group bookings with hotels, venues, and travel vendors to optimize costs and ensure a seamless experience.
Develop detailed meeting agendas, travel itineraries, and supporting materials for leadership and team events.
Prepare presentations, reports, meeting materials, and other business communications.
Capture meeting notes and track follow-up actions to ensure timely execution of key priorities.
Serve as a liaison between Sales leaders, internal stakeholders, and external partners.
Manage incoming communications, prioritize requests, and respond professionally on behalf of leadership when appropriate.
Handle sensitive business and personnel information with the highest level of confidentiality and professionalism.
Support special projects and provide administrative assistance across the broader Sales organization as business needs evolve.

Required Skills & Qualifications

Proven experience in an Administrative Assistant, Executive Assistant, or similar support role, preferably supporting senior executives or leadership teams.
Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
Strong written, verbal, and interpersonal communication skills.
Demonstrated ability to work independently, exercise sound judgment, and proactively solve problems.
High level of discretion and professionalism when handling confidential information.
Experience coordinating travel, meetings, and events for both individuals and large groups.
Strong vendor management and negotiation skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as virtual collaboration platforms.
Strong attention to detail and commitment to delivering high-quality work.
Ability to build effective partnerships and collaborate with stakeholders at all levels of the organization.
Flexibility to support occasional events, meetings, or travel requirements outside of standard business hours.

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. U.S. applicants have rights under Federal Employment Laws.

Perks of Working for us

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement:

Competitive Pay Package
Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
Retirement/Pension Plan

Health & Wellbeing

Medical, Critical Illness, and Life Insurance
Employee Assistance Programs
Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.

AI Disclaimer

We recognise that AI tools can be valuable to support you throughout the recruitment process. At Bacardi, we want to get to know you and understand your own experience, capabilities and perspectives during the interview. We therefore ask that you do not use AI assistance during live or pre-recorded interviews. If you use assistive technology or would like us to make any adjustments to the interview process, please let us know. This won't affect your application.

Apply About employer

More about this job

Skills

Communication skills
Attention to detail
Sales
Collaboration
Administrative support
Fix meetings
Logistics
Leadership
Presentation skills
Confidentiality
Time management
Work independently
Vendor management
Negotiation
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Negotiate with stakeholders
Apply strategic thinking

Report this job