Temporary Part Time Customer Service Representative/Office Assistant

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REPORTS TO: DIRECTOR OF ADMINISTRATIVE SERVICES

GENERAL DESCRIPTION & RESPONSIBILITIES:

Under general supervision to perform varied and complex financial and clerical duties including (but not limited to): assist Finance Department with Accounts Payable & Receivable, City budget process, business license, payroll, Risk Management, and Grant reporting (SEFA).

EXAMPLE OF DUTIES:

Responsible for daily operations such as coding of warrants, check runs, month-end and year-end reports, check reconciliation, financial reports to Admin. Analyst, accounts payable/receivables, assist with preparation of annual City budget, payroll, Grant reporting and other financial reports; Responsible for administering the City’s Business License. Assist the Utility Department in the compiling and completion of monthly/annual utility reports and other related reports as needed and/or required.

DESIRABLE QUALIFICATIONS:

Knowledge of: Accounting and office methods, practices and procedure, and terminology used in financial-clerical positions; good telephone etiquette, 10-key, Excel spreadsheet, word processing with a good understanding of over-all computer systems. Employees in this class will be expected to perform a wide a variety of general financial duties as well as general clerical duties within a framework of established procedures and have the ability to analyze and solve problems. Skills: Perform financial and clerical work involving use of independent judgement requiring accuracy and speed, use vocabulary, spelling and grammar in a proficient manner; make math computations and keep accurate records; collect and account for currency; type at a speed of 45 words per minute from clear copy; understand and carry out oral and written directions; and establish and maintain cooperative relationship with those contacted in the course of work. EDUCATION AND EXPERIENCE: High School education or the equivalent and two years of experience in finance/accounting, typing and general clerical work preferred. Experience with computers desirable and preferred. Possess strong organizational and human relation skills. A valid Class “C” California Drivers License is required. Bilingual preferred, but not required. ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE. EMPLOYEES SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES. EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.