Office Manager

PURPOSE AND SUMMARY STATEMENT: Under the direction of the Location Manager, the Office Manager will oversee daily functions within the location’s office.

ESSENTIAL JOB FUNCTIONS:

• Accurate and timely billing of invoices to customer accounts
• All office tasks including answering and directing phone calls appropriately
• Manage Customer accounts – Prepay, contracts, payments, work orders, sales tickets, invoicing
• Record all location inventory movements in computer system for accurate real time inventory
• Code location expense invoices to be paid to vendors
• Inventory management and communication
• Ability to communicate effectively with company managers, employees, customers, stockholders, and outside third-party interests
• Demonstrate organization, planning, and problem-solving skills and ability to handle multiple tasks, prioritize work, and with ability to perform under schedules and deadlines
• Proven computer and attention-to-detail skills and the ability to use the computer to enhance business processes
• Provide additional support to other divisions within the company as needed
• Perform other duties as assigned

REQUIREMENTS

• Computer skills including Microsoft Office programs
• Willingness to learn internal computer systems and technology
• Communication skills
• Interpersonal skills
• Math skills
• Accounting skills
• Willing to work additional hours beyond the normal work week during month-end, year-end, and audit preparation
• Able to sit/stand for periods of time
• A valid driver’s license

EDUCATION AND EXPERIENCE

• High school diploma
• Associates or advanced degree preferred
• 2 years or more of experience is preferred

BENEFITS

• Competitive wages
• Medical (PPO & High-Deductible plans), Dental, & Vision insurance
• Flexible/HSA Spending Plans
• Life Insurance
• 401K Plan with match
• Short-term & Long-term Disability
• EAP
• Cancer Insurance
• Vacation, Sick, & Paid holidays